Advanced PowerPoint:
Animate Data

Step-by-Step: Animate Data

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What you will learn:

to apply custom animation to create new master from old to rename a master to reveal chart by series to reveal chart by category

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Start with: ,  nz-import.ppt from previous lesson

View Current Animation for Slide

The animation scheme that you applied to the slide master applies the Fade effect to the Title placeholder and the Wipe effect to the Body. What does it do to the chart?

1. Select the slide Rain Days to show it in the Slide Pane.
    
2. Click the Slide Show button at the bottom left. The Slide Show opens to the current slide. The Title fades into view.
    
3. Click the slide. The chart wipes into view as one whole object.
    
4. Press the ESC key to return to Normal view.

Animation Scheme:
Fade Title, Wipe Body

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Apply Custom Animation

You can make the chart appear in parts, but you must create a Custom Animation to do so.

1. Click on the chart to select it.
    
2. If necessary, open the Custom Animation task pane.
   [ Slide Show  |  Custom Animation... ]
   
    
3. Click the Add Effect button at the top of the Custom Animation task pane and select Entrance and then Fade.
   
   Fade does not show in the short list: Click on More Effects... and select it from the full list of effects.
    
   The Slide Pane automatically runs the new effect, which shows the chart fading into view as a whole. 
   
   The chart is now marked at the upper left with a box with the number 1.
    
   There are no boxes to show the animations from the slide master. The Custom Animation pane lists those animations in gray.
    
4. Click the Play button at the bottom of the Custom Animation pane.
    
   As the list in the pane says, first the animations from the Master play and then the custom animation. This makes the chart wipe into view, disappear, and then fade into view. Whoops! You didn't want two effects on the same chart!

Run animation effects:
Fade Title, Wipe chart, Fade chart

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 Create Copy of Slide Master

The only way to keep the animations on the slide master from playing is to create a new master. This feature appeared first in PowerPoint 2002. You want to include all of the formatting of the Slide Master except the animation scheme.

1. Open the Master view to the Slide Master.
    
2. Click on the thumbnail for the Slide Master, not the Title Master.
    
3. Copy.
    
4. Right click below the Title Master.
    
5. Paste. Copies of both the Slide and Title Masters appear below the originals.
   
    
6. Click on the new Title Master and press the DELETE key. Now you have just 3 thumbnails.
    
   The icons beside the thumbnail show that some kind of animation has been applied.
    

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Edit, Rename, & Apply Master

You can now make changes to the new master. The new master will look just like the old one. You can give it a new name so you can tell the difference in the list of design templates.

1. If necessary, open the Custom Animation pane. [ Slide Show  |  Custom Animation... ]
    
2. With the new slide master still selected, click on the #1 animation in the list in the pane. This is for the Body placeholder.
    
3. Click the Remove button. Your master still has the animation for the Title placeholder.
   
    
4. Hover over each thumbnail at the left. A popup tip tells you the name of the design template and which slides use it. VERY helpful.
   
    
5. Right click on the thumbnail of the new slide master and select  Rename Master  from the popup menu.
   A dialog appears.
   
    
6. Type  Chart Master  and click the Rename button.
    
7. Close the Master view.
    
8. If necessary, show the slide Rain Days in the Slide Pane.
    
9. Show the Design Templates task pane. [ Format  |  Slide Design...  |  Design Templates  ]
    
10. Hover over the templates at the top, Used in this presentation. Do not click the template thumbnail! That would apply the template to all slides.
    If you did click, Undo immediately.
     
    Which is the new Chart Master?
    
     
11. Click on the arrow at the right of the Chart Master template and select  Apply to Selected Slides  from the menu.
     
12. Click the Slide Show button at the bottom left of the window to see the animations for this slide.
    Now the Title fades into view and the chart fades into view. The Wipe effect is gone! Whew!

Run animation effects:
Fade Title, Fade chart

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Change Effects Options

Now you can modify the Fade effect to show just part of the chart at a time.

1. Click the down arrow at the right of the animation effect in the list in the Custom Animation task pane.
    

2. Click on Effect Options...
   The Effect Options dialog for Fade appears.
    

3. Click on the Chart Animation tab.
    
4. Open the list under Group chart: and select By series .
    
   These choices are not there for every effect.
    
   The checkbox for Animate grid and legend is automatically checked.
    
    
    
5. Click on OK.
   The Slide Pane plays the revised custom animation (chart only). The bars are revealed by series, that is, one color at a time.

   

   Run animation effects:
   Fade Title, Fade chart by parts
   

    
6. Save As  nz-animatedata.ppt  to your Class disk.
   How to handle a full Class disk