PowerPoint Formatting:
Transitions

Title: Jan's Illustrated Computer Literacy 101

Did you want: Working with Presentations: PowerPoint 2007,2010,2013,2016 or español



A slide transition reveals the next slide with some sort of motion or gradual process. The new slide might move in from one side or gradually fade into view. It could be revealed in parts like blinds opening or in strips or wheel spokes.

Why use a transition?

When you advance to a new slide in your presentation, you would like for the audience to notice!

Sometimes neighboring slides look a lot alike, as do the Goals slides in the Anniversary presentation. It can be confusing to a person who wasn't looking at the screen when you changed the slides. Using a transition will make it clearer that something has changed.


Where you are:
JegsWorks > Lessons > Presentations

Before you start...

Project 1: PowerPoint BasicsTo subtopics

Project 2: PowerPoint Formatting
    Design Issues
    TemplatesTo subtopics
    Transitions & Animations To subtopics
    Icon: Step-by-StepTransitions
    Icon: Step-by-StepAnimations
    Summary
    Quiz
    ExercisesTo subtopics

Project 3: Advanced PowerPointTo subtopics


    Search
    Glossary
    Appendix



Transition Choices

Which transitions you have available depends on your version of PowerPoint.

Pane: Slide Transition - No transitionIn PowerPoint 2002/03 the transitions are listed in the Slide Transition task pane.

  • No transition

  • Blinds - horizontal or vertical

  • Box - in or out

  • Checkerboard - across or down

  • Comb - horizontal or vertical

  • Cover - down, left, right, up, left-down, left-up,  right-down, right-up,

  • Cut, Cut through black

  • Dissolve

  • Fade smoothly, Fade through black

  • Newsflash

  • Push - down, left, right, up

  • Random bars - horizontal or vertical

  • Shape - circle, diamond, plus

  • Split - horizontal in, horizontal out, vertical in, vertical out

  • Strips - left-down, left-up, right-down, right-up

  • Uncover - down, left, right, up, left-down, left-up, right-down, right-up

  • Wedge

  • Wheel clockwise - # of spokes = 1, 2, 3, 4, 8

  • Wipe - down, left, right, up

  • Random transition

You can configure the transition:

  • Speed = Slow, Medium, Fast

  • Sound

  • Advance slide on click or automatically after so many seconds

  • Apply to just the selected slide(s) or to All Slides or to the Master (in PowerPoint 2002 & 2003)


Icon Step-by-Step 

Step-by-Step:Transitions

 Icon Step-by-Step

What you will learn:

to apply slide transition to selected slides
to apply slide transition to Master slide
to run a show automatically

Start with:  Icon: Class diskAnniversary Trips Offer3.ppt from your Class disk

  1. Icon: Class diskIf necessary, open Anniversary Trips Offer3.ppt from your Class disk and show the first slide in the Slide pane.
     

  2. Icon: Class diskSave As  Anniversary Trips Offer4.ppt  on your Class disk.

    Full floppy disk How to handle a full Class disk
     


Apply Transition to a Slide

It's simple to apply a transition. Select a slide. Click on a transition.

  1. Select Slide #1.
     

  2. From the menu, select  Slide Show | Slide transition 
    The Slide Transition task pane or dialog appears.
     

  3. Check the AutoPreview box Checkbox for AutoPreview on Slide Transition task pane at the bottom of the pane. Now when you select a transition, the Slide Pane will automatically play the transition.
     
    TipSome transitions do not show well in preview. For those you need to run the Slide Show.
     

  4. Set the Speed to Slow. Some transitions will be too fast to really see what happened at Fast speed.
     

  5. With Slide #1 selected, click on the transition Blinds Horizontal in the list and observe what happens.

    The slide in the Slide Pane will execute the transition. The thumbnail now shows Icon: Animation the animation icon.
     

  6. Continue down the list, selecting each transition and observing what it does.
     
    A puzzle! Several of the transitions look very much the same in preview. You need to actually see the transition between two slides in the Slide Show to see the full effect. That's next!


Apply Transition to Multiple Slides

You can apply transitions to several slides at once by selecting their thumbnails and then clicking on the transition you want. Now you can check out those transitions that looked alike.

  1. Select the first two slide thumbnails in the Slides pane.
     

  2. Cover Down:

    1. Click on the transition Cover Down. This transition is applied to Slides 1 & 2 and both now show the animation icon Icon: Animation.
       
    2. Click on the thumbnail for Slide #1 and then on Button: Slide Show the Slide Show button at the bottom of the task pane or on Button: Slide Show the Slide Show button in the Views bar. The slide show begins with the title slide moving into view from the top over a black screen.
       
    3. Click on the slide to advance to the second slide. Ah ha!
       
      The Cover Down transition reveals the second slide by gradually covering the previous slide as the whole second slide moves down from the top of the screen.
       
  3. Push Down:
     
    1. Select Slides 1 & 2 again.
       
    2. Change the transition to Push Down.
      In the AutoPreview this transition looks just like Cover Down.
       
    3. Select Slide #1 and play the Slide Show again, advancing to Slide #2.
       
      The Push Down transition reveals the second slide by gradually pushing the first slide down out of view as the whole second slide comes into view from the top of the screen. A different effect after all!
       
  4. Uncover Down:
     
    1. Select Slides 1 & 2 again.
       
    2. Change the transition to Uncover Down.
      The AutoPreview again looks much the same.
       
    3. Select Slide #1 and play the Slide Show again, advancing to Slide #2.
       
      The Uncover Down transition reveals the second slide by gradually moving the whole first slide down out of the way, revealing the second slide underneath it. Different yet again!
       
  5. Wipe Down:
     
    1. Select Slides 1 & 2 again.
       
    2. Change the transition to Wipe Down.
      The AutoPreview looks much the same as the others.
       
    3. Select Slide #1 and play the Slide Show again, advancing to Slide #2.
       
      The Wipe Down transition reveals the second slide by gradually removing the first slide from the top down, as though wiping it off with a window cleaning tool.
       
  6. Select the transition Cover Left and Apply to All Slides.
     
  7. Icon: Class diskSave. [Anniversary Trips Offer4.ppt]
    Full floppy disk How to handle a full Class disk

Apply Transition to Master

If you want to use the same transition on all slides or on at least most of them, it makes sense to apply the transition to the Master for the slides. You can apply a different transition to an individual slide or to selected slides separately.

If you are using PowerPoint 2000, you cannot apply a transition to a master.

  1. Undo your last step, or reset all slides to No Transition.
     
  2. Open the Master View. [View | Master... | Slide Master]
     
  3. Select the last thumbnail on the left, the Master for the title slides.
     
  4. Apply the transition Newsflash.
     
  5. Select the first thumbnail on the left, the Master for the bullet point slides.
     
  6. Apply the transition Cover Left.
    Both of the Masters actually used in this presentation now show Icon: Animation the Animation icon beside their thumbnails.
     
  7. Close the Master view. All of the thumbnails for the slides show Icon: Animation the Animation icon because their Master slides include a transition.
     
  8. Play the Slide Show all the way through. So far, so good.
     
  9. Icon: Class diskSave. [Anniversary Trips Offer4.ppt]
    Full floppy disk How to handle a full Class disk

Run Slide Show Automatically

You can make your slides advance automatically after so many seconds using the Slide Transition task pane or dialog. You get to choose the number of seconds a slide remains before advancing to the next one.

You can set different timings for different slides or set them all the same manually or by setting the timing on the Master. Of course you don't usually want to use automatic timings when your slides accompany a speech! In Project 3: Advanced PowerPoint, you will learn how to use the Rehearse timings feature.

Automatic advance of slides can be good for slide shows that run as people gather for an event or for training or for review presentations that are viewed privately on computer screens.

  1. Open the Master view again and select the first thumbnail.

     
  2. Pane: Slide Transition -Advance slide - 5 secondsCheck the box Automatically after... and set the time to 5 seconds, 00:05.
    Select the last thumbnail and set Automatically after... to 5 seconds also.
     
  3. Close the Master view.
     
  4. Play the Slide Show. It will run all by itself. Is this a good time interval for each slide? Can you read all of the text before the slide changes? Should some slides have more time? Less time?
     
    TipBecause you left the checkbox for On mouse click checked, a viewer can still advance the slides by clicking the slides. This is a user-friendly combination!
     
  5. Icon: Class diskSave As  Anniversary Trips Offer4-auto.ppt  to your Class disk.
    Full floppy disk How to handle a full Class disk
     
  6. Close the presentation.

The bullet lists are showing up all at once. It would be better if the points displayed one at a time so the audience could read them easily. To do that you must apply Animation effects. That's the next lesson!


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Last updated: 30 Apr 2012