Files & Folders:
Copy, Move, & Restore Folders

Step-by-Step: Copy/Move & Restore

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What you will learn:

to copy or move folder to new location using:      right drag      context menu      toolbar buttons (Win98 & WinXP)      Menu bar      drag and drop to customize the toolbar (Win98 & WinXP) to undo a copy or move to delete using the keyboard and menus to restore deleted item from Recycle Bin to rename folders using       mouse       context menu       menu bar

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Start with: , Removable disk contents showing in a window in Details view

Move from Right Pane: Right Drag

From right pane to left pane

1. If necessary, insert the Class disk into the drive or port and open a window that displays its contents. Open the my docs folder. Select the folders excel docs and word docs contained in the folder my docs.

   

2. Right drag either of the selected folders over to the left pane to the folder class. When the folder class is highlighted, drop. A popup menu appears with your choices.

   
   

3. From the popup menu, select  Cancel . Your move doesn't happen after all!

   Remember - if you drag a file or folder to a place on the same drive, it will be moved. If you drag to a different drive, it will be copied. A right drag will give you the popup menu so you can choose. It's much safer to right drag!

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Move Inside Left Pane: Right Drag

You can select only one folder or drive at a time in the folder tree pane.

1. Inside the folder tree in the left pane, right drag the folder paint docs up to the folder class. When the folder class is highlighted, release the mouse button. A popup menu appears.
    
2. Click on  Move Here . The folder paint docs is moved to the folder class. The right pane will change to show this change automatically.

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Move: Undo

1.  Click on  Edit  >  Undo Move  in the menu bar or right click in a blank area of the right pane select Undo Move. The folder paint docs returns to the my docs folder. Are you dizzy yet??

   Alternate method to Undo: CTRL + Z
   Hold down the  CTRL key and press the Z key.

   The folder paint docs was not put back in its spot in the display. It is at the end of the list now, out of alphabetical order.
    

2. From the menu, select  View  >  Refresh  or or the right click context menu select Refresh  to refresh the pane display and return the folders to alphabetical order.

   Alternate method to Refresh: F5
   Press the F5 key (usually in the top row of your keyboard) to refresh the window in many programs, as well as in Windows itself.

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Move: Cut & Paste: Popup Menu

1. Right click on the folder word docs in the right pane. A menu pops up.
    
2. From the popup menu choose  Cut .  The icon and label turn partly transparent. A ghost of themselves!

   

3. Right click on the folder class in the folder tree.
    
4. From the popup menu choose  Paste  The folder is moved to the new location.

   This Cut-and-Paste method accomplishes the same result as a Move. It is useful when you cannot see what you want to move and the new location at the same time.

   Paste right away! If you copy anything else before you Paste, it will replace the first copy on the Windows Clipboard!  In these file/folder management windows, you are safe. If you Cut but never Paste, the folder is not moved at all. The action is canceled.

   But in programs, cut material is removed from documents, even if you don't ever paste it anywhere. So you can easily lose the cut material entirely.
    

5. From the menu bar choose  Edit  >  Undo Move  or use the key combo CTRL + Z.

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Show Toolbar

Windows Vista does not let you hide its toolbar. It hides the menu instead. If you are working in Vista, you may skip to the next section for Vista.

If the toolbar is not showing:

1. From the menu bar select  View  >  Toolbar  to show the standard buttons.
   If your window already shows the toolbar buttons, clicking on Toolbar will hide them.
   
   WinXP has several toolbars so you will have to expand the Toolbars submenu first.  View  >  Toolbars  > Standard Buttons
    
2. Resize the window, if necessary, to show the file/folder management buttons:
    

   Cut, Copy, Paste Undo

   Move To, Copy To,  Delete, Undo

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Customize the Toolbar (WinXP)

Win98 and Windows Vista do not let you customize the toolbar for a Computer window. Unexpected!
Skip to the next section for Win98.
Skip to the next section for Vista.

If you do not see the file/folder management buttons on the Standard toolbar, you can add buttons and even separator bars to the toolbar, if you wish.

1. From the menu, select  View  >  Toolbars  > Customize .  The dialog Customize Toolbars appears.
    
2. Select a button that you want to add to the toolbar and click the Add-> button.
    
3. Try the choices in Text options and Icon options to see what your choices are. The toolbar will actually change as you make a choice. If you need to start over, click the Reset button.
    
4. When you are satisfied with your choices, click the Close button.
   If you are sharing this computer, do not get too crazy with the buttons! In a computer lab you may not be allowed to make these changes.

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Copy: Toolbar

Windows Vista does not have a Copy button on its toolbar. Skip to the next section for Vista.

1. If necessary, click in the folder tree on the folder my docs to display its subfolders in the right pane.
    
2. Select in the right pane the folders excel docs and word docs by holding down the CTRL key and clicking on each of the folders.

6. From the menu bar choose  Edit  >  Undo Copy . A confirm dialog box appears asking you to confirm your deletion. Choose Yes.

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Copy & Paste: Menu Bar

1. Select the folder my docs in the left pane to show its contents and then click in the right pane on the folder paint docs.
    
2. From the menu bar choose  Edit  >  Copy .

   Problem: The Menu bar is not showing in Vista.
   Solution 1: Press the ALT key each time you need to see the Menu bar.
   Solution 2:To keep the bar in view all of the time, click the Organize button and then select Layout > Menu bar.

3. Move your pointer to the folder tree and click on the folder class to select it.
    
4. From the menu bar choose  Edit  >  Paste .
   

   The folder paint docs should now be in two places - the folder my docs and the folder class. Verify this by expanding both folders on the folder tree.
   

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Move: Drag

1. Select in the folder tree the folder my docs to show its contents in the right pane.
    
2. Drag the folder word docs from the right pane to the left pane folder class and drop it there.

   

   The folder that you moved vanishes from the right pane and is now moved into the folder class. Verify this by opening the folder class and looking at its contents in the right pane.
    

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Undo: Toolbar or Keyboard

1. On the toolbar click on the Undo button to reverse the move. (not available in Vista)
   OR
   Alternate method: CTRL + Z
   Hold down the  CTRL key and press the Z key.

   Remember that if the thing you are dragging is on a different drive than the new location, it will be copied. If it is on the same drive as the new location, it will be moved. If you hold the CTRL key down while you drag, this is reversed. The best idea is to use a right drag so that you get the popup menu to choose from! Much easier on the brain!!

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Delete: Context Menu

Deleting from a floppy disk and many removable drives is permanent, no matter what method you use. Undo will not restore what you deleted. In some cases a flash drive or other removable drive does send deleted objects to the Recycle Bin. You will have to experiment to see whether yours does or not.

1. Double-click on the folder class in the folder tree to expand that branch and show its subfolders in both panes.
    
2. Right click in the right pane on the folder paint docs.
    
3. From the popup menu choose  Delete . The selected folder is deleted. In the Confirm dialog box choose Yes.

   Which dialog did you see? The one for the Recycle Bin or the permanently delete one?

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Delete: Keyboard

1. In the folder tree, select the folder class.
    
2. Press the DEL key on your keyboard to delete this folder.

   Under DOS and UNIX you have to delete a folder's contents before you can delete the folder. Not so with Windows.
    

3. Open the Edit menu or the context menu to see the Undo command. What is the current Undo command? It is most likely NOT to undo the deletion of the folder class.

   Can you tell what object will be restored with the Undo Delete command?
    

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Restore from Recycle Bin

At some time you will make a mistake when you delete something from your hard disk and you won't realize it until later. Undo will not work if you have done a number of other things since deleting. The Recycle Bin exists just to handle this problem.

The Desktop icon for the Recycle Bin may look different on your computer. Many themes change the look, sometimes to something entirely different, like this Egyptian bird icon from the Nile theme for WinXP for the empty Recycle Bin. (Does not look much like a waste basket, does it?!)

Below you will create a folder on the computer's hard disk, delete it, (which sends it to the Recycle Bin), and then restore it from the Recycle Bin. Then you will delete it permanently to return the disk to its previous state.

1. Create a new folder on Drive C. Leave the name as New Folder. It will be the last item in the list for Drive C:.

   If another folder already exists with this name, Windows will call yours New Folder (2). No problem! Just continue using the name Windows gave it. It won't be around for long anyway.
    

2. Delete the folder New Folder with the method of your choice. When the Confirm Folder Delete dialog box appears, choose Yes.
    
3. Click on Recycle Bin in the left pane. (You may need to scroll to see it.)

   The right pane will show a list of recently deleted files and folders. The right pane has 2 more properties to show now: Original Location and Date Deleted.

   

   Your Recycle Bin almost certainly has different things showing in the Contents pane on the right. There may be many other things listed or none at all. The Recycle Bin should be emptied from time to time to save disk space.

   You can also open a Recycle Bin window by double-clicking the Recycle Bin icon on the Desktop.

   Problem: You don't see your folder in the Recycle Bin
   Solution: Click on Date Deleted to sort the deleted items. Your folder named New Folder should be the most recent deletion.

   If you are using a classroom computer and other students have already done this exercise, you may find a LOT of folders named New Folder! Look at the Date Deleted to see which is yours.
    

4. Right click on New Folder and from the popup menu, choose  Restore . The folder vanishes from the list and reappears in the folder tree, in its alphabetical place.

   You can also find the Restore command on the File menu, but only when Recycle Bin is selected.
    

5. Click on Drive C:\ in the left pane and find New Folder, now listed alphabetically in the right pane.
6. Delete the folder New Folder permanently by holding the SHIFT key down while pressing the DELETE key. (SHIFT + DEL).
    
7. In the Confirm File Delete dialog, choose Yes.

   
    

8. Open the Recycle Bin again and look for your New Folder. It should not be there this time, but there may be other deleted folders with this name. Check the Date Deleted.

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Rename

In this section you will revise the folder names so you can use them to store the projects you work on in these and others lessons. Many of you will be going on to the Working with Words lessons. Others may not do any other lessons or may go to a different topic.

Mouse:

1. In the folder tree pane, click on the folder excel docs; pause; click again to highlight the folder name.
    
2. Type  win project2  and press the ENTER key.

Popup menu:

1. Right click on the folder word docs in the right pane.
    
2. From the popup menu select  Rename .
    
3. Type  word project1 
    
4. Click on the folder paint docs in the right pane. The new name took effect when you clicked somewhere.

Menu:

1. From the menu bar select  File  >  Rename .
    
2. Type  word project2 .