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Jan's Working with Words

   Using Word 2007 & 2010

Word processing applications are used more often by more people every day than any other type of computer application. The basic skills used in word processing programs are also used in one way or another in most other kinds of software.

This set of projects will introduce you to basic editing and formatting techniques and to some basic types of documents. As you gain skills and experience, you will want to investigate the more powerful abilities of your software. These lessons will just get you started.

Documents
Some of the documents you will create


What you need

  1. Basic Windows skills: The skills covered in the Windows unit - using a mouse to click, double-click, drag, & right click; parts of a window; moving, resizing, maximizing, & minimizing a window; scrolling; using the folder tree; creating and managing folders; naming files; opening a program; opening and saving files; using dialog boxes; using Help; printing.
     
  2. Typing skills: You need to be familiar with the computer keyboard and have some skill in typing to do these exercises in a reasonable amount of time.
     
  3. Resource files: Files that you need to create the documents in the projects are provided for download in a zip file or in a self-extracting exe file. Your instructor may have put these files on your computer already.

    To get these resource files, Left click click on one of the following links to download either a zipped set of files (if you have WinZip or similar software for the PC) or a self-extracting file which will extract the compressed files for you. (Some folks are intimidated by the exe extension. This file is safe!)

    resources-words.zip OR  resources-words.exe

    A download dialog will appear. Choose "Save". Choose a folder on your hard drive for the file to be downloaded into. 

    After the file is downloaded, extract the compressed files. If you downloaded the zip version, use your WinZip or similar program to do this. If you downloaded the exe version, find the file in an Explorer or My Computer window and then double-click on resources-words.exe.

    By default, the files will be put in c:\My Documents\complit101\words\. Of course you can choose a different location if you wish. Just be sure to remember where you put the files. In later versions of Windows, there is no My Documents folder.  The unzipping process can create it or you can choose a folder yourself.

    The resource files that are Word documents are in Word 97 - 2003 format so that students using various versions of Word can use the same files. You can save the documents that you create and/or edit in whichever file format suits your word processor or your teacher.  

  4. Removable File Storage: USB drive Icon: USB storage for Class documents

    You need removable storage for a working copy and a backup copy of your documents.

    If you have a computer of your own, keep an up-to-date copy of your work on your home computer or laptop, too. Start good backup habits early and you won't kick yourself later when your files are lost or corrupted.

    USB drive: Recommended
    Called by many different names: flash drive, flash pen,  thumb drive, key drive, jump drive, and mini-USB drive. A USB drive is an excellent choice for storing your class work. Your data is much safer on a USB drive than on a floppy disk and easier to work with than if burned on a CD.

    Before you buy:
    Check the following for both the classroom computer AND your home computer and/or laptop-

    • Computer does have USB ports.
    • You are allowed to use one of the USB ports.
    • You can physically get to the USB port.
      Some are on the the back of the computer case.
    • Operating system will recognize a USB drive.
      Windows 2000, XP, Vista, and Windows 7 will automatically recognize your USB drive. For Win95 and Win98, you must install drivers.
    • Physical arrangement of USB ports - Are they side by side? one above the other?
      Some USB storage devices are wider or thicker than others and may not fit all port arrangements, especially if a neighboring USB port has something plugged into it. Some USB drives come with a short extension cable or you can buy one..

    If you do not have a computer at home, consider buying 2 USB drives so that you can use one to keep a backup copy of your work. Don't lose them both at the same time!

    Icon: Class drive is fullHow to handle a full disk

  5. Word Processing Program: To create text documents you use a word processing program like MS Word, Lotus WordPro, or WordPerfect. This tutorial was written for Microsoft Word, versions 2007 & 2010.

    Lessons for earlier versions of Word:  Words97-2003

    There are comments where different methods apply. Different brands of word processors will do most of the same tasks these days. But the details, names for the features, and location of commands will probably be quite different.

Examples of word processing programs

Examples of Word Processing Programs
Lotus Word Pro 97, Microsoft Word 97, Corel WordPerfect, Microsoft Word 2007


Icons

 Icon: Page with step-by-step directions    Hands-on topic, (in menu) where you will have Step-by-Step directions.

Tip   marks a tip - something you might find useful to know.

Warning  marks a warning about possible problems.

  Icon: Word 2007   Word 2007

  Icon: Word 2010   Word 2010

Icon: Class storage devicestorage device for your Class documents

Icon: Backup of Class databackup copy of your Class documents

Icon: Removable storage device is fullyour storage device is too full to save new documents

Did you want Words97-2003


Disclaimer: All names, addresses, and phone numbers used in the lessons and exercises are fiction! Any similarity to a real person, business, or place is a coincidence.
 
The author cannot be held responsible for any damage to hardware, software, or data resulting from your attempts to follow the directions.