Formatting

Toolbar: Formatting

Icon: Mouse click Click a button to jump to its description or just scroll the page.


Button: Handle Button: Toolbar Handle (2002) Button: Toolbar handle (2003)

At the left end of a toolbar is an area called the handle, which looks a bit different in different versions of MS Access. Hover over this area and the mouse pointer changes to the Move shape Pointer: Move. Drag while in the Move shape and the toolbar will move. If you drag perpendicular to the bar, it will undock and float. Drag to another edge of the window and the toolbar will dock there.

Toolbar: Database - slide to the right

Toolbar dragged to the right

Toolbar: Database - floating

Toolbar floating

Toolbar: Database - Docked at left

Toolbar docked at left


Button: Object Box Button: Object Box 

Button: Object box - droppedThe Object Box shows the name of the currently selected object, like a line, header, footer, field, or the entire report. All formatting choices you make will be applied to the selected object.
 


Button: Font Button: Font 

The Font button shows the name of the font used in the currently selected object. Clicking the arrow at the right of the name opens a list of the available fonts.

Button: Font - list displayed

The font that you select is applied to the whole object. You cannot format just part of the text in a label or text box.


Button: Font Size Button: Font Size 

Button: Font Size - list displayedThe Font Size button displays the size of the text in the currently selected object. It will be blank if the object cannot hold text.

The arrow at the right opens a list of standard font sizes for you to choose from. You can type in other sizes also.
 


Buttons: Bold Italics, Underline Button: Object Box 

These buttons format the selected text box or label. You cannot format just part of the text in a text box or label. It is all or nothing!

Textbox - labeled

Button: Bold Bold  Button: Italics Italics  Button: Underline Underline


Buttons: Alignment Button: Object Box 

The Alignment buttons give the choice of aligning text to the left, center, or right.

These buttons are grayed out when the selected object is not a label or text box.


Button: Fill/Back Color Button: Fill Color 

Button: Fill with palette displayedThe Fill/Back Color button shows the color of the last color that you chose for a fill color or background color of an object.

To choose a different color, click the arrow at the right of the icon. A palette of standard colors appears. Recently used colors show below the line.

You cannot choose a custom color from the palette, but you can set a custom color in the object's Properties list.
 


Button: Font/Fore Color Button: Font/Fore Color 

Button: Font/Fore Color - paletteThe Font/Fore Color button shows the last color that you selected, not the color used in the currently selected object. Click the button to apply this color to the text in the selected object, or as the foreground color.

The arrow at the right opens a palette of standard colors. The most recently used colors are at the bottom. To use a custom, you must go to the Properties dialog for the object.
 


Button: Line Color Button: Line Color 

Button: Line Color - palette displayedThe Line Color button shows the color that you applied last to a line or border. The arrow at the right opens a palette of standard colors.

To apply a custom color, you must use to the Properties dialog.
 


Button: Line Width Button: Line Width 

Button: Line Width - paletteThe Line Width button shows the width that you applied last, not the current line width for the currently selected object.

The arrow to the right opens a palette of standard widths, including Hairline and point sizes from 1 to 6 pts.

You cannot create a custom width at all.


 


Button: Special Effects Button: Special Effects 

The Special Effects button shows the last effect that you applied, not the effect that is applied to the currently selected object.

The arrow opens a palette of special effects, including:

Flat       Special effect - flat  
Raised  Special effect-raised 
Sunken Special effect- sunken
Etched Special effect- etched
Drop Shadow Special effect- shadow
Chiseled Special effect-chiseled


Button: Toolbar Options Button: Toolbar Options Button: Hidden buttons and Toolbar options

Button: Toolbar OptionsThe down arrow at the far right of a toolbar opens a cascading menu: Add or Remove Buttons. You can customize the toolbar by adding or removing buttons.

Menu: Add/Remove Buttons

Button: Hidden buttons - droppedButton: Hidden buttons and Toolbar options A double arrow above the down arrow tells you that the window is too narrow to show all of the buttons on the bar. Clicking the arrow in this case will open a palette of the hidden buttons, in addition to the menu Add or Remove Buttons.

All Office programs display the most recently used buttons when there is not room for all of them. As you continue to work in a small window, which buttons are showing will change. This can be confusing!


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Copyright 1997-2012 Jan Smith   <jegs1@jegsworks.com>
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