Print Preview Bar

Icon: Mouse click Click a button to jump to its description or just scroll the page.

The Status Bar is at the bottom of the program window. It's main purpose is to tell you the status of the current window and its objects. The right side usually shows only one or two mode indicators at a time.

Button: Handle Button: Toolbar Handle (2002) Button: Toolbar handle (2003)

At the left end of a toolbar is an area called the handle, which looks a bit different in different versions of MS Access. Hover over this area and the mouse pointer changes to the Move shape Pointer: Move. Drag while in the Move shape and the toolbar will move. If you drag perpendicular to the bar, it will undock and float. Drag to another edge of the window and the toolbar will dock there.

Toolbar: Database - slide to the right

Toolbar dragged to the right

Toolbar: Database - floating

Toolbar floating

Toolbar: Database - Docked at left

Toolbar docked at left

Button: Views Button: Views (Datasheet) Button: Views (Design) Button: Views (Print Preview)

The Views button toggles between Datasheet and Design or Print Preview and Design. The arrow opens a list of all of the available views.

Button: Views for a table Button: Views for a query
Table Query
Button: Views for a form Button: Views for a report
Form Report

Button: Print Button: Print

The Print button prints the selected object immediately.

WarningThe Print dialog does NOT appear.  Do not use this button unless you are SURE that the print settings are what you want. Be sure that you want to print the whole thing!!

Button: Page Views Button: Page Views

These button change how much you see in the preview pane.

Button: Zoom Zoom - toggles the view between the page view selected and the last percentage view selected
Page view - 1, 2, or 4 pages in view at once
Button: Zoom List Zoom list - Select a percentage view or choose Fit (to the window).

Button: Close Button: Close

The Close button closes the Print Preview, without closing the original object that you were previewing.

Button: Setup Button: setup

The Setup button opens the Page Setup dialog, where you can change the margins, columns, and orientation of the print-out.

Dialog: Page Setup | Margins

Button: Office Links Button: Office Links

Button: Office Links - droppedIt can be handy to export data directly to Microsoft Word or Microsoft Excel.  The icon on the button shows which feature you used last.

Button: Merge It with Microsoft Word Merge It with Microsoft Word command starts the Mail Merge wizard in Word and lets you use fields from the current datasheet in the merge document.

Button: Publish It with Microsoft Word Publish It with Microsoft Word exports the datasheet or report to Word as a table.

Button: Analyze It with Microsoft Excel Analyze It with Microsoft Excel exports the datasheet or report to Excel as a spreadsheet.

Button: Database Window  Button: Database Window  

The Database Window button brings that window to the top. The Database window remains open as long as the database is open. You can minimize it or cover it with other windows.

A database programmer can hide the Database window and this button to keep users from interfering in the careful work he has done.

Button: New Object Button: New Object

Button: New Object - list droppedThe New Object button shows the icon for what you chose the last time. The arrow opens a list of links.

The AutoForm and AutoReport choices will create a basic form or report for the table or query that is currently selected. You can, of course, change the layout and the formatting afterwards.

The remaining choices open the New dialog for the object type or the Design view for macros and modules.

Button: Help Button: Help Button: Help (2003)

The Help button looks and behaves differently in Access 2002 than in Access 2003.

Icon: Access 2002Button: Help Opens the Help dialog with tabs for Contents, Answer Wizard, and Index.

Dialog: Help (2002)

Icon: Access 2003Button: Help (2003) Opens the Help task pane.

Task Pane: Help (2003)

Button: Toolbar Options Button: Toolbar Options Button: Hidden buttons and Toolbar options

Button: Toolbar OptionsThe down arrow at the far right of a toolbar opens a cascading menu: Add or Remove Buttons. You can customize the toolbar by adding or removing buttons.

Menu: Add/Remove Buttons

Button: Hidden buttons - droppedButton: Hidden buttons and Toolbar options A double arrow above the down arrow tells you that the window is too narrow to show all of the buttons on the bar. Clicking the arrow in this case will open a palette of the hidden buttons, in addition to the menu Add or Remove Buttons.

All Office programs display the most recently used buttons when there is not room for all of them. As you continue to work in a small window, which buttons are showing will change. This can be confusing!

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