Office comes with a number of themes for formatting existing documents - colors, fonts, effects, slide backgrounds. A theme can format documents in Word, Excel, and Access as well as PowerPoint. Some themes do not have settings for all of the possible features.
The palette of themes is on the Design ribbon tab. Some themes are installed with PowerPoint, but each version has a different set. You can also download themes or save your own custom themes.
you apply a theme to all slides, you are actually changing the Masters. If you apply a theme to selected slides, your are adding masters to the collection.
You can create your own Masters and then save the design choices as a theme or save the presentation as a template. It is often faster to modify an existing theme or template and then save it under a different name.
To see your new theme or template in the list of choices, you must save it to the right location. Problem! The location varies with the version of PowerPoint and the version of Windows you are using. The lesson Save As Template deals with this issue.
Using a template as a theme: A template is intended to create a new presentation. You can, however, apply it as a theme to an existing presentation by browsing to the template from the Theme palette. The text and slide images in the template are not applied, just the background, layout settings, and text formatting. Similarly, you can browse to a different presentation to use it as a theme.
|What you will learn:|| to view masters
to apply a theme to all slides
to apply a theme to selected slides
to edit a slide
to apply a different color theme
to create and name a custom color theme
to apply a font theme
Start with: AnniversaryTripsOffer-Lastname-Firstname.pptx from the previous lesson
Save As AnniversaryTripsOffer2-Lastname-Firstname.pptx to your Class disk in the folder powerpoint project2.
View Title Master: Select the View ribbon tab and click on
the button Slide Master .
The ribbon changes to show the Slide Master ribbon tab at the left. Most context tabs show up at the right, but the masters appear at the left. No clue as to why!
The view changes to
show all of the layouts in the Master in the Navigation Pane. The master that
is used by the current slide shows in the Slide Pane.
The Master at the top shows what the template has assigned for the default background, fonts, font sizes, bullet symbols. Other masters are for specific layouts, like Title slide, Title and Content, Section header, etc.
PowerPoint 2010, 2013, 2016: Sections and sections headers are new to PowerPoint with version 2010. You can group your slides into sections like Introduction, Goals, Summary, Appendix, Methods, etc. Older templates will not have masters for section headers.
Hover over each of the layout thumbnails at the left. Scroll
A screen tip tells you the name of the layout AND which slides currently use that layout.
This presentation is using only 2 of the 11 layouts. Other templates may have more or fewer layouts.
You can apply a new design template at any time.
Show the Design ribbon tab.
Hover over a theme in the Themes palette.
Live Preview does not work in this view.
Click on a theme.
The slides change to use the new theme's masters.
Use Undo to return to the original theme.
The original theme vanished from the palette of themes when you picked a new one!
If you try out a lot of themes and fail to use Undo on each one, you may not be able to get back to the original theme!
Repeat with other themes.
Can you find other themes that work well for this presentation?
Return to the original template, Project Post-Mortem by using Undo.
Problem: The undo list is not
long enough to get back to the original theme.
You did not read the directions carefully! You forgot to use Undo after applying each theme. Since you have not actually made any changes yet, the solution is simple.
Solution: Close the presentation without saving changes and open it up again.
Suggestion: Change the number of undo levels in PowerPoint Options to a large number, if your computer's memory can handle it. The default number of 20 is small!
You can apply a theme to a single slide or to selected slides.
Select slide 1 and run the Slide Show by clicking the Slide Show button in the Views bar.
Identify slides that need editing, especially those with the new theme (slides 1, 6, and 11).
Problems to fix:
You need to change the Title placeholder so that all of its text shows. If all of your Title slides were going to have two lines, you could change the Master for this layout. This time, only one slide needs adjusting.
PowerPoint 2007, 2010: The outline of the text box shows that there is another line of text. The white font color makes this line nearly invisible against the mostly white background.
Click the border of the text box to select it.
The border becomes solid instead of dashed.
Drag the box upwards until both lines of text
are on top of the colored bar.
The top edge of the text box will be at the top edge of the color.
PowerPoint 2013, 2016: The text just barely fits. Not a good look.
The text is not
centered on the slide.
Drag left to the edge of the slide.
The text is on two lines and is
automatically re-centered in the placeholder.
PowerPoint comes with a number of pre-designed color themes. It's easy to apply a different one to selected slides.
PowerPoint 2013, 2016: Click the More button for the Variants gallery. Click on Colors.
None of the color schemes is selected. Most of these schemes are named based on the colors rather than with the name of a theme.
PowerPoint 2007, 2010: On the Design ribbon tab in the Themes tab group, click the arrow by the Colors button .
The Equity color scheme has a thin gold border to show that it is the current theme.
Hover over each of the color schemes in the Colors list.
In Normal view, Live Preview shows you immediately what this color combination would look like on the current slide, but the slide thumbnails do not change.
If you click on a color
scheme, it is applied to the selected slides.
You can change any feature of a theme that you want separately - fonts, colors, backgrounds, effects. You could even save your changes with a new name, which we won't do at this point.
This time you will create a custom color for the theme, to make the title slides match the other colors on the other slides better. It is not necessary to select all of the slides using that theme. Just select one of them and all will change to match!
At the bottom
of the list, click on Create New Theme Colors... or Customize Colors...
The dialog Create New Theme Colors
So many colors in a theme!
Which theme colors are used on Slide 1?
PowerPoint 2007, 2010:
Accent 1 is the color of the Title slide's bar.
PowerPoint 2013, 2016:
Text/Background-Dark 2 is the orange background for the title.
Accent 1 is the subtitle background.
You need to change to colors that
go better with the other slides.
Experiment: Create a Custom Color
Click around in the rainbow palette or drag the current location around.
The values for Red, Green, and Blue change. At the right is a bar for changing darkness/lightness of the selected color. At the bottom right you can see your new color directly above the color you are changing.
Can you drag to get the New color to be a brown similar to the browns in the
other slides? Make a note of the color values for Red, Green, and
Change the values to:
This creates a brown for Accent 1 that is one of the colors used in background of the other slides. There are a lot of similar colors that would work.
How did I come up with those RGB values?
I used a graphics program to pick out a brown from a screenshot of the slide. There were lots of browns to choose from!
The program showed me the exact color values. It's simple when you have the correct software!
Open the Colors list again.
The new color theme is listed at the top in the category Custom.
Edit/Delete Custom Color Theme:
Warning: If you change or remove one of the default color themes, it will be changed or gone from now on, not for just this presentation.
To edit or delete, right click on a custom color theme and select from the menu.
The Garamond font that the template uses is not that easy to read when the slides are projected onto a screen. You can do better!
Some themes are just bad for slides. What works fine in Word or Excel doesn't always look good in PowerPoint! This is a disadvantage of having themes that can be applied in several different programs.
Open the list of Fonts themes:
A palette of font themes opens. Each font theme has a Heading font and a Body font. Some themes use the same font for both but perhaps a different font size or style, like Bold.
In PowerPoint 2013 font themes are named with their font names, except for Office and Office 2007 - 2010.
Click on the fonts for the theme Opulent or Trebuchet MS.
The Heading and Body fonts are changed to Trebuchet MS in all slides that use the current theme.
This font is definitely
easier to read on a big screen. The font sizes could be even larger
in some spots, but overall, these are large enough.
You can save your current theme with all of its changes from the
palette of Themes. At the bottom is a command Save
Current Theme. A dialog opens to a folder under your user name,
Themes saved in this folder will show in your Themes palette in the Custom area. If you did the Working with Words lessons, you already have a custom theme, Sun-Tahiti. The slide background for that custom theme was assigned randomly by Word. Only in PowerPoint can you pick a slide background for a theme.
Sometimes when you apply a template or a new master, some of your text will not show in the outline because it was not in a placeholder. Does that matter? That depends on what you might want to do with the outline!
Click on the Outline in the Navigation pane at the left.
The outline of the presentation shows but is it complete? Check carefully.
PowerPoint recognizes only the default text and title placeholders when it creates the outline.
Make any corrections needed and save your changes.