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Home > Jan's CompLit 101 > Working with Words > AutoTools > Make Changes > Add Text
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Jan's Working with Words

    AutoTools: Make Changes: Add Text

When adding new text to existing text, you normally want to insert the new words. Sometimes your typing just types right over the existing words, erasing what you had! What happened?? You had overtyping turned on. Whoops!


How do you tell if Overtyping is on? Look at the Status bar of the Word window. Do you see Insert Status bar: Insert (Word 2010) Status Bar: Insert (Word 2013) or Overtype Status bar: Overtype (Word 2010) Status Bar: Overtype (Word 20130) ? Clicking the word toggles typing to the other mode.

Right Click Menu: Status Bar - Overtype on (Word 2010)If neither of these show (and it is off by default), you can make them show. Right click on the Status bar. A list of items that can show on the Status bar appears. Click on the item Overtype to put a check mark by it. The current status of most items shows at the right of the list.

Icon: Confused smiley face Confusion: INSERT key
Pressing the INSERT key on your keyboard in previous versions of Word toggled Overtyping on and off. For Word 2007, 2010, 2013, and 2016, this is not the default action. That means you do not have to worry about accidentally hitting the Insert key. The Word Options dialog has a setting for this feature on the Advanced page in the Editing Options section.

Icon Step-by-Step 

Step-by-Step: Add Text

 Icon Step-by-Step

What you will learn: to set up the Status bar display
to add a paragraph
to insert text
what Overtyping does
to toggle Overtyping on and off

Start with: Desktop (Windows 7)Icon: Class storage device, trip.docx from resource files

World Travel Inc. wants to create a document to help customers plan their Special Anniversaries trip to Tahiti.

  1. Open Word with the method of your choice.
  2. Open the document named trip. docx in your resource files  in the words resources folder on your hard drive. Or download it, trip.docx Icon: In Site, and then open it in Word.
  3. Icon: Class storage deviceIf necessary, insert your Class storage device.
  4. Use  Save As  to save this document:
    • File name:  trip_planner-Lastname-Firstname 
      These lessons will not use spaces in file names in case you need to upload your files using course management software that refuses file names with spaces.
    • Location:  word project2  folder on your Class device.
    • File Type: Word document (*.docx)

    TipIf you do not save your files as docx type, some features of Word may not be available for this document.

    Message: Your document will be upgraded to the new file format (Word 2016)Tip Message when saving: You may see a message about saving as a new file format, even though the downloaded file has the newer extension. Click on OK. The message tells you what to do if you want to keep the older format, which you do not want to do this time. Apparently there are minor differences even among versions of Word that use the docx extension. Confusing!

  5. If necessary, click on the Show/Hide Marks button Button: Show Marks - off (Word 2010) to display the marks.

Set Up Status Bar

The Status Bar shows some information by default but you need to add a few features for these lessons.

  1. Right Click Menu: Status Bar - select Line Number and Overtype (Word 2010)Right click on the Status bar.
    A list of items that can show on the Status bar appears.
    A check mark means that the feature is displayed on the Status bar.
    The value at the right shows the current status of the feature.

  2. If necessary, click on the following to add them:

    • Line Number
    • Overtype
    • Column
  3. If necessary, click on the following items that should show by default:

    • Page Number
    • Word Count
    • Spelling and Grammar Check
    • Zoom
    • Zoom Slider
  4. Click in the document to close the list.

Add Paragraph

You need to add a paragraph.

  1. Move the cursor to the blank line 19. A paragraph was omitted here.

    Icon: TroubleProblem: How do I know which line I'm on?
    The Status bar shows which line your cursor is on.
  2. Press the ENTER key to add a paragraph break.
  3. To add more text type the following, with only one space between sentences:

    To help us finish planning for your trip, you need to make some choices. Please choose one of the packages below. Some changes can be made. Just let us know as soon as possible if you have special requests.

  4. Text- new paragraphPress the ENTER key again only after the final period in the paragraph. You should have blank areas before and after the new paragraph.

Icon: TroubleProblem:Wrong font showing
You opened the file trip.doc instead of trip.docx.
The document is in Compatibility Mode which blocks new features.
Solution: Close the document without saving and open the correct startup file.

Add Words: Overtype/Insert

  1. Move your cursor to line 6 in front of the word  week .
  2. Status Bar: Overtype (Word 20130)Status bar: Overtype (Word 2010)If necessary, turn on Overtyping by clicking Insert on the Status bar.
  3. Text overtypingType the word  luxurious  in front of  week .
    Whoops! With Overtyping on you are losing the existing text!
  4. Status Bar: Insert (Word 2013) Status bar: Insert (Word 2010)Turn off Overtyping by clicking Overtype on the Status bar again.
    Your typing will now be inserted.
  5. Keyboard tip Use  the key combo CTRL + Z repeatedly to undo the typing of each letter that you just typed.
  6. Type the word  luxurious  again.
    This time it should be inserted in between the existing words. Have only one space before and after the word  luxurious .
  7. Text insertedPress the right arrow key 5 times to move the cursor past the word  week  and one space more.
  8. Type the words  of sun and surf  after the word  week .
    Use only one space on each end of your new phrase.
  9. Press the down arrow key to move the cursor down a line at a time until the cursor is on the line  "tour of the Tahiti", which is in the Package 1 list.
    (Watch the line numbers on the Status bar. If you press the arrow key quickly, the display will not refresh until you pause.)
  10. Press the left arrow key to move the cursor to the left of the word  Tahiti . The Status bar will show Col 13.
  11. Text added: the island ofType the words  island of  in front of the word  Tahiti .
    Use one space between  of  and  Tahiti 
  12. Text-grammar errorUse the arrow keys to move the cursor to page 1, line 16, where a word was left out.
    You should see a squiggle underneath part of the sentence, which shows that Word thinks there may be an error here. Word 2007 has somewhat different wavy lines than Word 2010 and 2013.
  13. Add Text: beUse the arrow keys to move the cursor to between  will  and  taken  and type the word  be.
    A green squiggle may show up again. If you right click on this error, you will see that it is a style issue, using Passive Voice. Don't worry about it!
  14. Icon: Class storage deviceSave.