There are several ways to get Help information.
ScreenTips: Hover over a button or palette to see its name, key combo, what it does.
Help button or F1 key: Opens a Help search window where you can enter keywords and search for articles either on your own computer or including Microsoft's online Help articles. Most articles are online for the most recent versions of Office.
Office 2016 does not have a Help button in the main interface of its programs. Use the F1 key or the Tell Me box instead (see below).
Search the Web: Use your browser and a search service like Google or Bing to search the whole Internet.
Word 2016: 'Tell Me' text box:
The ribbon has a text box with the light bulb symbol. Type your search term in the box. As you type, a context menu appears with suggested actions, a link to a Windows search window (Get Hel on ...), and a link to search online (Smart Lookup on ...). The Smart Lookup results appear in a pane inside Word.
Unfortunately, what you want to know may not be easy to find inside Word's own Help files.
|What you will learn:||to use ScreenTips to get information
to insert sample text with a function
to use key combo to apply formatting
to search for Help articles
to learn how styles work
to use Live Preview
to apply styles with Style Gallery
to use the Mini-Toolbar
to remove formatting
Start with: (Word is open with a blank document.)
Repeat for all of the other buttons on the
Did you know what these all were? Did you know the key combos?
Keys with SHIFT: Some symbols that are in a key combo require the SHIFT key, like > and *. The ScreenTip may not tell you to use SHIFT!
Keys on Numeric Keypad won't work as a key combo. You must use the symbol on the regular keyboard.
People who work with the layout of documents often need to figure out the layout and fonts that will look good before they have the actual text for the document. They need to create a "dummy" document with "dummy" text.
When you are ready to continue...
Offline Help for Office programs is vanishing more with each version. Office 2016 does not have any Help files offline at all!
Office programs have quite a number of 'styles' that define how something looks. There are styles for paragraphs, characters, lists, tables, shapes, and more! There are so many choices that it can get confusing quickly. Happily, there are usually pre-defined styles to help you get started.
[Not online: If you cannot get online to see the online Help resources, never fear! The lessons will cover these skills separately as we go along.]
Press the F1 key to open a Help window.
Or click the Help icon at the far right of the ribbon.
(Word 2016 does not have a question mark button for Help).
Office Help appears in a browser-type window with its own buttons.
There is a search box in a bar. In Word 2007 and 2010 there is also one on the
document itself. They do the same search. Once you start searching, you won't
usually see a search box in the document displayed.
Word 2007, 2010:
Click the down arrow at the right of the Search button.
Click in the section' Content from this computer' on 'Word Help'.
Click the down arrow at the right of the title, Word Help.
Click on 'Word Help from your computer.'
The results of your search will now come from documents on your own computer.
Word 2016: Help is ALL online! This window will not find anything unless you are connected to the Internet.
Word 2010, 2013, 2016: There is no article in the list similar to the one in Word 2007.
There is an online version for Word 2007 that still makes sense for the newer versions. Click on the link here: 'Style basics' article online
Your browser will show an online version of the same document.
There is lots of good information here about what a style is and how to use one.
Word 2007, 2013, 2016: Click the following link: video
The results page for these versions does not include a video.
Your browser opens a page from Microsoft which contains a video applet. You may need to download a plug-in for your browser to be able to play this video.
The video shows you what a style is by applying some styles so you can see the difference it makes.
If you don't hear any sound, click the
button in the video interface to
[Some computer labs block external speakers which means you need headphones to hear any sounds.]
Start with: , , Show Marks is on.
You will create a document like the one at the right and then you will apply styles.
In the Styles group, hover over but do not click on the style Heading 1.
The Live Preview feature changes your
document temporarily to show the effect of clicking on that choice.
Move the mouse off the Heading 1 item in the Styles gallery.
The text goes back to its original formatting.
You don't have to select the whole paragraph. The cursor just needs to be somewhere inside the paragraph.
The little square to the left of a line means that this paragraph is styled with one of the Heading styles. The Heading styles are used to create an outline of your document. Not too helpful for this short document, but really nice for longer ones.
[If you do not see the squares and paragraph marks, you need to
Show Marks by clicking the Show Marks button which is on the Home tab. You may also need to change Word's Options > Display > check Show all formatting marks.]
Continue, apply Heading 3 to line 4, apply Heading 4 style to line 5, apply Heading 5 style to line 6.
These styles were not shown
earlier when you showed the full gallery of styles. Some styles are hidden until
Word decides that they may be needed.
There are several ways to get rid of unfortunate formatting.
While your first name is still selected and formatted as bold, italics, and 20 pts., view the Home tab, Font group and click on the Clear Formatting button .
The formatting that you applied is removed, leaving your first name back in Normal style as before.
Clear paragraph formatting: If
you select the whole paragraph and apply Clear formatting, you will clear
the paragraph formatting as well as any separate text formatting. This is another fast way to
get all the way back to the default style.
If clearing the formatting did not do what you expected, find out what the underlying paragraph style is.
The result looks different from the line you cleared earlier! You have returned the paragraph to its original style.
For line 2 the original style was Heading 1 instead of Normal. You have to pay close attention to the details or your head will start spinning!
Word 2010, 2013, 2016:
Do not close a document until you have checked that the printing finished and was correct.