Project 2: AutoTools

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

A business letter has a standard format. This makes it possible for programmers to write a Letter Wizard to help you create your business letters. Before working with the Letter Wizard, let's review the parts of a standard business letter.

Business Letter Formats

Letter- left alignedLeft aligned paragraphs
Letter- indented paragraphsIndented paragraphs
Letter - left aligned on letterhead paperLeft aligned on letterhead paper

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto Tools
    Make ChangesTo subtopics
    AutoformatTo subtopics
    Margins & BreaksTo subtopics
     Wizards/Templates icon- subtopics open
    icon- footprintLetter Wizard
    icon- footprintEdit Wizard Letter
    icon- footprintWordArt
    icon- footprintText Boxes
    icon- footprintTemplates
        Macro Viruses
    ExercisesTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


The illustration below labels the sections of a letter. There are several acceptable variations in placement on the page for these sections, as the examples above illustrate. Most businesses now left align all the paragraphs instead of indenting the first line of a paragraph. It's simple; it's easy to learn; it communicates well.

Letter with parts labeled

Letterhead: a standardized page for letters that includes such information as the company's name, the company logo, the address, phone numbers, email address, and web site address.

Letterhead paper looks more professional than plain paper. Many letterheads also include the names of important people in the company or department. These often are listed down the side of the page, not exactly the "head" of the letter. It's still it's called a letterhead, even when parts are at the bottom of the page!

In the days of typewriters, letterhead paper had to be pre-printed by a printing company and you typed your letter directly on it. Today you can create your own letterhead design and save it on your computer. Then each time you write a letter, you start with the letterhead document. It's all printed at the same time.

You can still use pre-printed paper from a print shop, but you must measure carefully and change the margins of your document in your word processor so that your text will not print on top of the pre-printed letterhead.

Example of a signature blockSignature block: the items below your actual signature.

You always type your name here. Most of us don't sign our names too clearly, so this is important!

You could include your title (when you've got one!) and the company name

You need to include lines like the following when they fit the situation:

CC: If you are sending a copy of this letter to others, list their names below your signature. CC originally meant "carbon copy" when carbon paper was used to create additional copies with a  typewriter. The newer term is "courtesy copy".

Enclosures: If you are enclosing other documents, tell how many there are or list the documents.

Attachments: If your letter is part of a set of documents that belong together, list the documents that are "attached" to your letter. For example a construction contract could have pages of approved changes attached to the original contract.