Project 2: AutoTools
Add Text

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

When adding new text to existing text, you normally want to insert the new words. Sometimes your typing just types right over the existing words, erasing what you had! What happened?? You had overtyping turned on. Whoops!


How do you tell if Overtyping is on? Look at the status bar of the Word window. Are the letters OVR showing in black Overtyping on? That means overtyping is turned on and typing new characters will replace the existing characters. You can turn Overtyping back off Overtyping off  by double-clicking the letters OVR in the status bar.

Another way to toggle Overtyping on and off is to press the INSERT key.

WarningMany of us have trouble accidentally pressing the INSERT key when reaching for the BACKSPACE key. Watch your typing carefully when you are editing. You don't want to type over what you've got by mistake!

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto Tools
    Make Changes To subtopics
    icon-footprintAdd Text
    icon-footprintDelete Text
    icon-footprintModify Text
    icon-footprintMove Text
    AutoformatTo subtopics
    Margins & BreaksTo subtopics
    Wizards/TemplatesTo subtopics
    ExercisesTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Icon Step-by-Step 

Step-by-Step: Add Text

 Icon Step-by-Step

What you will learn:

to add a paragraph
to insert text
what Overtyping does
to toggle Overtyping on and off

Start with: DesktopClass disk, trip.doc from resource files

  1. Open Word with the method of your choice.
  2. Open the document named trip.doc from your resource files  in the word folder on your hard drive. The default location is  C:\My Documents\complit101\words\trip.doc

    Title bar = Read OnlyThe title bar shows "(Read Only)". You cannot save changes to this document. It will still be here if you need to start over. As you change the document, you must save it to your Class disk.
  3. Class diskInsert your Class disk.
  4. From the menu select  File  |  Save As  to save this document with the name  trip planner.doc  to the  word project2  folder on your Class disk. Change the selection in  the Save as type box to Word doc.
    Full disk How to handle a full disk
    TipIf you do not save your files as Word doc type, some features of Word may not be available to you. The old Word 6.0/95 file type does not support some features of later versions of Word.
  5. If necessary, click on the Show/Hide Marks button to display the marks.

Add a paragraph

  1. Move the cursor to the blank line 19. A paragraph was omitted here.
  2. Press the ENTER key to add a paragraph break.
  3. To add more text type the following--

    To help us finish planning for your trip, you need to make some choices. Please choose one of the packages below. Some changes can be made. Just let us know as soon as possible if you have special requests.

  4. Text- new paragraphPress the ENTER key again only after the final period in the paragraph. You should have blank areas before and after the new paragraph.

Add words: Overtype/Insert

  1. Move your cursor to line 6 in front of the word  week .
  2. If necessary, turn on Overtyping by double-clicking the OVR on the status bar.
  3. Text overtypingType the word  luxurious  in front of  week .
    Whoops! With Overtyping on you are losing the existing text!
  4. Turn off Overtyping by double-clicking OVR on the status bar again. Your typing will now be inserted.
  5. Keyboard tip Use  the key combo CTRL + Z to undo the typing of each letter that you just typed.
  6. Type the word  luxurious  again. This time it should be inserted in between the existing words. Have only one space before and after the word  luxurious .
  7. Text insertedPress the right arrow key 5 times to move the cursor past the word  week  and one space more.
  8. Type the words  of sun and surf  after the word  week . Use only one space on each end of your new phrase.
  9. Press the down arrow key to move the cursor down a line at a time until the cursor is on line 32. (Watch the Status bar for the line number.)
  10. Press the left arrow key to move the cursor to the left of the word  Tahiti . The Status bar will show Col 13.
  11. TextType the words  island of  in front of the word  Tahiti . Use one space between  of  and  Tahiti .
  12. Text-grammar errorUse the arrow keys to move the cursor to line 16, where a word was left out. You may see a green squiggle underneath part of the sentence, which shows that Word thinks there may be a grammar error here.
  13. TextUse the arrow keys to move the cursor to between  will  and  taken  and type the word  be .
  14. Class diskSave.
    Full disk How to handle a full disk