Project 2: AutoTools
Letter Wizard

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

You will now create a letter from AAA Sales to World Travel Inc. about one of the trips announced in the flyer that you created in Word Project 1. After the wizard creates the basics of the document, you will make some adjustments and additions.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto Tools
    Make ChangesTo subtopics
    AutoformatTo subtopics
    Margins & BreaksTo subtopics
    Wizards/Templates icon- subtopics open
    icon- footprintLetter Wizard
    icon- footprintEdit Wizard Letter      
    icon- footprintWordArt
    icon- footprintText Boxes
    icon- footprintTemplates
        Macro Viruses
    ExercisesTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Icon Step-by-Step 

Step-by-Step: Letter Wizard

 Icon Step-by-Step

What you will learn:

to use a wizard to create a new document

Start with: Desktop Class disk

Select Wizard

  1. From the menu choose  File  |  New .
    Icon: Word 97 Icon: Word 2000 The New dialog opens.
    Icon: Word 2002Icon: Word 2003 The New Document task pane opens.
  2. Icon: Word 97 Icon: Word 2000 Click on the tab for Letters & Faxes.  
    Icon: Word 2002Click on Task Pane: General Templates link the link for General Templates, and then on the tab for Letters & Faxes.
    Icon: Word 2003   Click onTask Pane: On my computer...  link the link for On my computer...., and then on the tab for Letters & Faxes.

    Dialog - New with Letter Wizard selected
    Icon: Word 97 Icon: Word 2000 The New dialog
    Dialog - Templates with Letter Wizard selected (2003)
    Icon: Word 2002Icon: Word 2003  The Template dialog

    What tabs and templates you see depends on which templates and wizards are installed. You can create your own groupings by adding folders to the Templates folder on your hard drive. [The Letter Wizard in Word 95 includes the same choices, but produces a very different letter.]

  3. Select the Letter Wizard.wiz and then click OK. The Letter Wizard begins.

    A partial letter appears, using the defaults to fill in the parts with gray background. Recall that the gray background indicates that there is a field here, for information that might change. The gray does not print.

    The Office Assistant asks if you want to send one letter or to use a mailing list. box.

    Letter produced by wizard

    Dialog- Letter Wizard WelcomeIf Office Assistant is turned off, you will see a normal dialog

  4. Select Send one letter and click on OK. The first step in the Letter Wizard appears.

Wizard Step 1: Letter Format  

  1. Look at all the choices.Dialog-Letter Wizard step 1
  2. Make these your final choices:

    Date line: month day, year.
    Page design: Elegant Letter
    Letter style: Full block.
    Pre-printed letterhead box = unchecked.

  3. Click on the Next button to continue.

Wizard Step 2: Recipient Info

This tab is for in the information about the recipient (the person to whom you are writing).

  1. Dialog- Letter Wizard step 2Type the following information -
    Recipient's name:
       Luis Perez

    Delivery address: 
      World Travel, Inc. 
      Montevideo 6553
      Buenos Aires 1123 Argentina

  2. Select each Salutation style in turn to see the differences. Choose the Business style for the Salutation. 
  3. Click on the Next button to continue. 

Wizard Step 3: Other Elements

Dialog- Letter Wizard step 3This tab is a collection of miscellaneous elements.

  1. Enter the information for a copy in the CC box:
     Tom Johnson, President
      AAA Sales
  2. Click on the Next button to continue.

Wizard Step 4: Sender Info

This tab is for information about YOU - the sender of the letter. Some information will be already filled in if someone has filled in the dialog at  Tools  |  Options  |  User Information . You are going to play the role of Sandra Green for this letter.

  1. Dialog - Letter Wizard step 4 Fill in the information about Ms. Green -
    Sender's name:
      Sandra Gr
    Return address:
    142 South Main Street
    Nashville TN 48559
  2. Make the following selections, or type the information in the blank-
    Complimentary closing: Sincerely,
    Job title: Sales Manager
    Company: AAA Sales
    Writer/typist initials: SG
    Enclosures: unchecked
  3. Click on Finish.
    Your letter opens, now using the information you gave the wizard. It has temporary text for you to replace with your own for the letter's body. 

    Text - Letter after wizard

  4. The Office Assistant may ask if you want to do some more with the letter, like make an envelope or label. Click on Cancel this time.

    TipYou can rerun the wizard later, if you need to, from the  Tools  menu. You will have to click on each tab yourself. (Can you manage such a hard task!?)

  5. Text- return address at bottom of wizard letterScroll to the bottom of the page. Surprise! The wizard put your return address down here! A kind of letterhead on the bottom.

  6. Class disk Save as  letter-AAA.doc  in the  word project2  folder of your Class disk.
    Full disk How to handle a full disk