Project 2: AutoTools
Modify Text

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

Sometimes you need to modify what you have written. You might want to replace a word or phrase or correct the spacing between sentences. For just a place or two you would just select and retype. If you need to replace the same word or phrase in many places, the Find and Replace Dialog is a real time-saver.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto Tools
    Make Changes To subtopics
    icon-footprintAdd Text
    icon-footprintDelete Text
    icon-footprintModify Text
    icon-footprintMove Text
    AutoformatTo subtopics
    Margins & BreaksTo subtopics
    Wizards/TemplatesTo subtopics
     ExercisesTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Icon Step-by-Step 

Step-by-Step: Modify Text

 Icon Step-by-Step

What you will learn:

to replace selection by typing
to find and replace text

Start with: DesktopClass disk, trip planner.doc

Type to Replace

  1. Select the words  help us finish planning for  in line 20 by dragging across them. (This can be hard!)
  2. Text- to finalizeWhile the text is selected, type the word  finalize  as a replacement for what you have selected.

    If this didn't work, you must check the Editing Option Typing Replaces Selection in the dialog  Tools  |  Options  |  Editing .

Find and Replace

[The Find and Replace dialog looks a little different in different versions of Word, but works the same way. The Go To dialog is separate in Win95.]

  1. Keyboard tip Use  the key combo CTRL + HOME to move the cursor to the very top left of the document.

    TipKeyboard tip Pressing the HOME key by itself moves the cursor to the beginning of the line.

  2. From the menu select  Edit  |  Find... 

    The Find dialog opens. The cursor is in the Find What: text box. You can search your document for particular words, special characters, and even spaces. Click on the More button to see some options for your search.

    Dialog- Find & Replace

    Click on the Format and Special buttons to see what you can look for besides actual words! To search for something like "all words in italics," just leave the text box blank and click on the Format button. Choose  Font  |  Italics .

    You can replace what you "find". This is very helpful when you have to change a term or phrase throughout a document. It also can be used to help find those nasty double spaces that you didn't mean to type and are so hard to see!

  3. Click on the  Less  button since you won't need these options at this time.
  4. Type two spaces in the Find What: box. (That's right. Press the spacebar twice.)
  5. Dialog- Find & Replace - found a double spaceClick on the Find button. Look at your document for the highlighted spot. (You may have to drag the Find dialog out of the way to see). Two spaces between the words  to  and  be  are highlighted.

    Dialog - Grammar SettingsTipSpell Check can also look for this error. Under  Tools  |  Options  |  Spelling and Grammar  |  Settings  select 1 for Spaces between sentences. Word will treat double-spaces at the end of a sentence as a grammar error and mark it with a green wavy underline. Cute trick!

  6. Click on the Replace tab and then in the Replace with: text box.
  7. Press the spacebar once. Then click the Replace button. Tada! Two spaces have become one.

    Two spaces that follow Package 1 are highlighted. You want to keep those space so don't get carried away with your replacing. Sometimes you don't want ALL double-spaces replaced.

    TipAnother way to get to this dialog from the menu  Edit  |  Replace... 

  8.  Click the  Find Next button, but don't replace any double spaces until you find the final pair of spaces in the last line, between  in  and  one .
  9. Replace them with a single space.
  10. Office Assistant message - finishedClick on Find Next again. The Office Assistant informs you that the search is finished.

    By default, Find works down through the document. You can change to search up in the options that the More button shows. If you didn't start at the beginning of the document, when you reach the end of the document, the Office Assistant will kindly ask if you want to search from the beginning.
  11. Close the Find and Replace dialog.
  12. Class diskSave.
    Full disk How to handle a full disk