Project 2: AutoTools
Move Text

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

To move text, you select it and either drag to the new location or cut it and paste in the new location. On a long drag your finger might slip and accidentally drop your text in the wrong spot. Cut and paste will be easier in that case.

If the new location is not in view, you must drag off the top or bottom of the screen. The document will scroll for you but this can be very slow. Cut and paste is faster.

Selecting exactly what you need can be tricky. Sometimes you want to include the paragraph mark in your selection and sometimes you don't. It makes a difference! A bit of practice will make it clear why.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto Tools
    Make Changes To subtopics
    icon-footprintAdd Text
    icon-footprintDelete Text
    icon-footprintModify Text
    icon-footprintMove Text
    AutoformatTo subtopics
    Margins & BreaksTo subtopics
    Wizards/TemplatesTo subtopics
    ExercisesTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Icon Step-by-Step 

Step-by-Step: Move Text

 Icon Step-by-Step

What you will learn:

to move selected text by drag and drop
to move selected text by cut and paste

Start with: trip planner.doc

Move Text: Drag & Drop

  1. Select the paragraph that starts on line 16 with the words  You will be taken ... Be sure to include the paragraph mark on the next line after the paragraph ends, too.

    Hint: Drag in the selection area to the left of the text to select all the lines. Or, double-click in the selection area beside the paragraph, then hold the SHIFT key down and click beside the paragraph mark below it.

  2. Text- paragraph selectedDrag the selected paragraph and drop it at the beginning of the paragraph above that starts  Since most travelers ...

    TipIf this didn't work, you must put a check beside Drag-and-Drop Text Editing in the dialog  Tools  |  Options  |  Edit .

    Error: If you didn't include in your selection the paragraph mark below the paragraph you are moving, you will have one too many paragraph marks in the old spot, and you'll be short one in new location. Delete one of the extras.  (Move the cursor to the left of the extra paragraph mark and BACKSPACE.) Add a paragraph mark after the dropped paragraph by putting the cursor at the end of the paragraph and pressing the ENTER key.

  3. Click out of the selection if necessary to remove the highlighting.
  4. Hold down the CTRL key and click in the sentence-  You will be taken  …special guest. in the paragraph that you just dragged. The whole sentence and the ending period and space are selected! A neat way to select a whole sentence!!

    TipIt can be hard to select by dragging and get that tiny period without catching the first word of the next sentence. When you don't want the whole sentence but you do want the period, you might find it easier to start just to the right of the period and drag to the left.

  5. Drag the selection to the end of the next sentence  Once you are…come home! 

    Word will automatically fix the spaces at the beginning and end of the sentence if you have chosen  Tools  |  Options  |  Edit  |  Smart Cut and Paste .

  6. Class diskSave.
    Full disk How to handle a full disk

Move Text: Cut & Paste

  1. Text- Package 4 list selectedSelect by dragging down the left margin starting with  Package 4 and ending on the second page with the paragraph mark below  Tahitian dance  
    Keyboard tipAlternate technique - if the page scrolls too fast and makes you select too much:
    • Move the cursor to the left of  Package 4 
    • Scroll to the next page
    • Hold down the SHIFT key and click to the right of the paragraph mark below  Tahitian Dance . All the text between your cursor location and where you clicked will be selected. Be sure you caught the paragraph mark below the line  Tahitian Dance .
  2. Keyboard tip Use the key combo CTRL + X to cut these lines.
  3. Keyboard tip Press the PAGE UP key or the Up arrow key, if necessary, to scroll the document so you can see the line which starts with  Package 3 .
  4. Keyboard tip Click in that line and press the HOME key to move the cursor to the beginning of the line.
  5. Keyboard tip Use the key combo CTRL + V to paste the selected lines. Since you included a final blank line, your list remains spaced correctly. But the numbers are now wrong.
  6. Renumber Package 4 as Package 3 and the original Package 3 as Package 4. (Position the cursor to the left of the number to be changed, press the DELETE key to remove the number, and type the new number.)

    TipThis list was not created with Word's automatic numbering feature. If automatic numbering had been used and you cut and pasted correctly, the numbers would be automatically corrected. It is a little tricky, however, to move numbered or bulleted text. Those final paragraph marks and exactly where you paste are very important.

Prepare for Print

  1. Add a header containing your name at the left, the date in the center, and Word Project 2 at the right. ( View  |  Header and Footer )
  2. Spell check. Word's grammar checker is really confused by the lists! Lots of wavy green underlines. These are not errors since they aren't sentences! Most of the "errors" are from the spacing and capitalization of the lists. Let Word capitalize the first word in the Package lists but do not change the spacing. There is at least one real spelling error.

    The name of the painter whose museum is listed is indeed Gauguin. This name may not be in the original dictionary, in which case Word will mark it as a possible error. Do NOT add it to the dictionary! 
  3. Print Preview. Make corrections if needed. 
  4. Class diskSave As  triplanner2.doc .
      Full disk How to handle a full disk
  5. Print icon Print. (trip planner2.doc = 2 pages)

Trip Planner after moving text