Advanced PowerPoint:
Animate Data

Title: Jan's Illustrated Computer Literacy 101

Did you want: Working with Presentations: PowerPoint 2007,2010,2013,2016 or español

Revealing you data in parts by using an animation effect can help your audience digest the numbers.

Animation Scheme or Custom Animation

Animation scheme - Applies to a slide or master and usually includes animations for title and body placeholders, and often includes a slide transition also.

Choosing Apply to All Slides will apply the scheme to the masters instead of just selected slides.

Custom animation - Applies to selected objects on a slide or master. Can include several animations in sequence. Does not include a slide transition.


  • Animation Scheme does not affect a table.
  • Custom animation applies to whole table only.    


  • Animation Scheme may affect chart, as a whole object. If AutoLayout was on when the chart was inserted or created, the chart will use the same effect as the Body text.
  • Custom animation can be applied to whole chart.
  • Some custom animations can reveal the chart by series or by categories.

Where you are:
JegsWorks > Lessons > Presentations

Before you start...

Project 1: PowerPoint BasicsTo subtopics

Project 2: PowerPoint FormattingTo subtopics

Project 3: Advanced PowerPoint
    OutlineTo subtopics
    ImagesTo subtopics
    Tables & Charts Arrow to Subtopics
    Icon: Step-by-StepTable
    Icon: Step-by-StepChart
    Icon: Step-by-StepImport Data
    Icon: Step-by-StepAnimate Data
    FinishingTo subtopics
    ExercisesTo subtopics


How to Animate a Table

As a whole: Select the table and apply any custom animation.

By parts (rows or columns):
  Method 1: (Recommended):
Insert or create the table. With the whole table selected, from the Drawing bar, select  Draw | Ungroup . Each cell is now a drawing object. Select the cells that you want to appear together and group them (Draw | Group). Apply your animations to each grouped object. (Be careful as you work to not drag parts around.)

  Method 2: Create a separate table for each row (or column) and apply custom animation to each one. (Yes, it is awkward!)

How to create separate tables for each row/column:

  • Turn off AutoLayout.
    Or, undo AutoLayout each time you create a table.
  • Create the full table on a separate slide (which you will delete when you are done) or in Word with the size cells that you want.
  • Copy row (or column).
  • Paste onto your slide as a separate table. (Will be centered.)
  • Drag into position.
  • Repeat for each row (or column).
  • Arrange the tables on the slide so that the cell borders line up.
  • Select all the tables.
  • Apply a Custom Animation effect.
  • Delete the temporary slide, if you used one.
  • Turn AutoLayout back on, if you wish.
Animation: Reveal table by rows Animation: Reveal table by columns

Icon: Left click Reveal by rows 

   Icon: Left clickReveal by columns

How to Animate Chart

As a whole: Apply animation scheme to slide or select chart and apply a custom animation.

By parts (series or categories):

  • Dialog: Effects Options - Group chartSelect the chart.
  • Apply a custom animation.
  • Open the Effects Options dialog to the Chart Animation tab.
  • Select from the Group chart list.
    (Only certain animation will offer choices here, like Fade, Appear, Box, or Random Bars, that do not involve moving the object around on the slide)

Chart revealed by categories

Icon: Left click Reveal by categories

Animation: Reveal chart by series

Icon: Left click Reveal by series

Icon: TroubleAnimations Conflict:

If you start applying custom animations on top of animation schemes (or just lots of custom animations), you may find some glitches in your Slide Show. The combinations do not always play well together.

Problem: Some effects do not show at all, but to advance the slides you have to click as though the effects were there!

Problem: Some effects reveal again what was already revealed.

Solution: Change the order of animations in the Custom Animation pane or delete some of them.

Problem: A custom animation on a certain slide does not work well with the animation applied by the slide's master. The animations from the master are grayed out in the Custom Animation pane and cannot be deleted or edited there. Changing the animation on the master will change it for all slides, which is not what you want!

Solution: Do not apply an animation scheme to the master. Apply an animation scheme to selected slides. For slides that you want to be different, apply a different scheme or Remove the scheme and apply custom animations.

Solution: Create a new master without the animation.  Apply this new master to the selected slide - not to all of the slides.

Icon Step-by-Step 

Step-by-Step:Animate Data

 Icon Step-by-Step

What you will learn:

to apply custom animation
to create new master from old
to rename a master
to reveal chart by series
to reveal chart by category

Start with: Icon: Class disk,  nz-import.ppt from previous lesson

View Current Animation for Slide

The animation scheme that you applied to the slide master applies the Fade effect to the Title placeholder and the Wipe effect to the Body. What does it do to the chart?

  1. Select the slide Rain Days to show it in the Slide Pane.
  2. Click Button: Slide Show the Slide Show button at the bottom left. The Slide Show opens to the current slide. The Title fades into view.
  3. Click the slide. The chart wipes into view as one whole object.
  4. Press the ESC key to return to Normal view.

Rain Days slide

Icon: Left click Animation Scheme:
Fade Title, Wipe Body

Apply Custom Animation

You can make the chart appear in parts, but you must create a Custom Animation to do so.

  1. Rain Days slide with chart selectedClick on the chart to select it.
  2. If necessary, open the Custom Animation task pane.
    [ Slide Show  |  Custom Animation... ]

  3. Button menu: Add Effect | Entrance | FadeClick the Add Effect button at the top of the Custom Animation task pane and select Entrance and then Fade.

    Icon: TroubleFade does not show in the short list: Click on More Effects... and select it from the full list of effects.
    The Slide Pane automatically runs the new effect, which shows the chart fading into view as a whole. 

    Pane: Custom Animation - Fade, showing animations from master in grayBox with number, labeling object with custom animationThe chart is now marked at the upper left with a box with the number 1.
    TipThere are no boxes to show the animations from the slide master. The Custom Animation pane lists those animations in gray.
  4. Click the Play button Button: Play at the bottom of the Custom Animation pane.
    As the list in the pane says, first the animations from the Master play and then the custom animation. This makes the chart wipe into view, disappear, and then fade into view. Whoops! You didn't want two effects on the same chart!

Rain Days slide

Icon: Left click Run animation effects:
Fade Title, Wipe chart, Fade chart

 Create Copy of Slide Master

The only way to keep the animations on the slide master from playing is to create a new master. This feature appeared first in Icon: PowerPoint 2002 PowerPoint 2002. You want to include all of the formatting of the Slide Master except the animation scheme.

  1. Thumbnails of master slides, Right click menu: PasteOpen the Master view to the Slide Master.
  2. Click on the thumbnail for the Slide Master, not the Title Master.
  3. Copy.
  4. Right click below the Title Master.
  5. Paste. Copies of both the Slide and Title Masters appear below the originals.

  6. Three mastersClick on the new Title Master and press the DELETE key. Now you have just 3 thumbnails.
    The icons beside the thumbnail show that some kind of animation has been applied.

Edit, Rename, & Apply Master

You can now make changes to the new master. The new master will look just like the old one. You can give it a new name so you can tell the difference in the list of design templates.

  1. Pane: Custom AnimationIf necessary, open the Custom Animation pane. [ Slide Show  |  Custom Animation... ]
  2. With the new slide master still selected, click on the #1 animation in the list in the pane. This is for the Body placeholder.
  3. Click the Remove button. Your master still has the animation for the Title placeholder.

  4. Popup tip over master thumbnail shows what slides use the masterHover over each thumbnail at the left. A popup tip tells you the name of the design template and which slides use it. VERY helpful.

  5. Menu: Rename masterRight click on the thumbnail of the new slide master and select  Rename Master  from the popup menu.
    A dialog appears.

  6. Dialog: Rename master - Chart MasterType  Chart Master  and click the Rename button.
  7. Close the Master view.
  8. If necessary, show the slide Rain Days in the Slide Pane.
  9. Show the Design Templates task pane. [ Format  |  Slide Design...  |  Design Templates  ]
  10. Pane: Design Templates - popup tip shows master's nameHover over the templates at the top, Used in this presentation. Do not click the template thumbnail! That would apply the template to all slides.
    Icon: TroubleIf you did click, Undo immediately.
    Which is the new Chart Master?

  11. Menu: Design Template - arrow opens menu for how to apply itClick on the arrow at the right of the Chart Master template and select  Apply to Selected Slides  from the menu.
  12. Click Button: Slide Show the Slide Show button at the bottom left of the window to see the animations for this slide.
    Now the Title fades into view and the chart fades into view. The Wipe effect is gone! Whew!

Rain Days slide

Icon: Left click Run animation effects:
Fade Title, Fade chart

Change Effects Options

Now you can modify the Fade effect to show just part of the chart at a time.

  1. Menu: Animation Effects OptionsClick the down arrow at the right of the animation effect in the list in the Custom Animation task pane.
  2. Click on Effect Options...
    The Effect Options dialog for Fade appears.

  3. Dialog: Effects Options for Fade | Chart Animation tabClick on the Chart Animation tab.
  4. Open the list under Group chart: and select By series .
    These choices are not there for every effect.
    The checkbox for Animate grid and legend is automatically checked.
     Dialog: Fade
  5. Click on OK.
    The Slide Pane plays the revised custom animation (chart only). The bars are revealed by series, that is, one color at a time.

    Rain Days slide

    Icon: Left click Run animation effects:
    Fade Title, Fade chart by parts

  6. Icon: Class diskSave As  nz-animatedata.ppt  to your Class disk.
    Full floppy disk How to handle a full Class disk

Lessons Working with Presentations Previous Page Next Page

Teachers: Request permission to use this site with your class

Copyright 1997-2012 Jan Smith   <>
All Rights Reserved

Icon: DonwloadIcon: CDWant a local copy with no ads? - Download/CD
Want to help?

~~  1 Cor. 10:31 ...whatever you do, do it all for the glory of God.  ~~

Last updated: 30 Apr 2012