Formatting Toolbar

Toolbar: Formatting (floating)- PowerPoint 2002

Control: Font Button: Font

The Font control displays the font being used wherever the cursor currently is. The down arrow Arrow down at the right end of this control opens a list of all the fonts that you can choose. Clicking on a new font name will apply that font to the text that is currently selected.

Button: Font - list dropped

At the top of the list are the most recently used fonts.

The name of the font is displayed using the font itself by default, except for symbol fonts. You can turn this option off in Tools | Customize | Options. The change affects all Office programs.

Control: Font Size Button: Font Size

Control: Font Size with list of sizes openThe Font Size control shows the size in points of the text where the cursor is.  The down arrow Arrow down at the right end of this control opens a list of all some commonly used sizes. You can also type in a size that is not shown. Be careful not to choose a font size that will be hard to read from the back of the room. 18 is the bottom limit for most fonts, and that will be hard to read from the back of a large room.

Clicking on a new font size will apply that size to the text that is currently selected.

Bold, Italics, Underline, Shadow Buttons: Bold, Italics, Underline, Shadow

The most common styling choices for slide text have their own buttons:

Button: Bold Bold  Button: Italics Italics
Button: Underline Underline  Button: Shadow The word Shadow with a shadow

Clicking one of these buttons applies the effect to the selected text.

WarningBe careful with Shadow. Shadowed text can stand out nicely from the background, making it easier to read. But... at smaller sizes the text is harder to read with shadowing, especially for serif type fonts.

Buttons: Alignment Buttons: Alignment

These buttons align your text Left, Center, or Right inside a placeholder, textbox, or AutoShape. There is no way to automatically align text or objects on the slide itself!

Justify is not on the toolbar. It is not usually a good choice for slide text.

Numbered and Bulleted Lists Buttons: Numbered and Bulleted Lists

The Number List button Button: Numbering automatically numbers the selected paragraphs.
The Bullet button Button: Bullets automatically adds a bullet symbol to the selected paragraphs.

Clicking one of these buttons applies the formatting that you used last for this type of list. To change the formatting,  you must open  Format  |  Bullets and Numbering... to get a dialog.

Increase/Decrease Font Size Buttons: Increase & Decrease Font Size

Sometimes you don't know or care what font size your text is using but you do know that you want it to be bigger or smaller. Using the Increase and Decrease Font Size buttons lets you change the size by one step. No thinking or calculating involved!

Control: Font Size with list of sizes openHow much does the size change with each click?? The amount of change in points depends on what the current size is. The changes generally follow the steps in the Font Size list.

Standard Font Sizes

TipYou can also type in a specific size in the Font Size control.

Button: Font Color Button: Font Color

The colored bar on the Font Color button is the color that will be applied to the selected text. The button remembers what color you used last.

Button: Font Color - palette of colors in color schemeThe down arrow Down arrow at the right of the button opens a palette that shows the colors in the current color scheme. This makes it easy to keep your slide colors coordinated.

Dialog: ColorsColor not in scheme: To use a color that is not in the color scheme, click on More Colors... to open the Colors dialog.
Button: Font Color - palette with manual colorsThe Font Color button's palette shows the colors you have chosen manually in a separate section.

Icon: PowerPoint 2002Icon: PowerPoint 2003 Change color scheme: Don't like the whole color scheme? Change it!

From the menu choose  Format  |  Slide Design  and then  Color Scheme  from the Slide Design task pane. You can pick a new scheme or create one of your own.

Button: Design Button: Design

Pane: Slide DesignThe Design button opens the Task Pane to the Slide Design pane, with Design Templates showing.

A design template controls the formatting of the slide master and title master, which control:

  • text

  • bullets

  • size and position of placeholders

  • background design and fill color

  • default slide transition and text animation

Popup Menu: Design template Apply a new design template: Move the mouse over the design template's thumbnail and click the down arrow that appears. From the menu choose whether to apply the template to the whole slide show or just to the currently selected slides.

Button: New Slide Button: Design

The New Slide button inserts a new slide after the current slide and opens the Slide Layout task pane. The initial layout is the default, Title and Text. Thumbnail of slide layout - title and text

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