PowerPoint Basics:
Smart Tags

Title: Jan's Illustrated Computer Literacy 101

Did you want: Working with Presentations: PowerPoint 2007,2010,2013,2016 or español


Another feature of Office XP/2003 programs is Smart Tags. These are handy popup buttons with context-sensitive menus. PowerPoint does not have as many as Word and Excel do.

Using Smart Tags

A Smart Tag appears in PowerPoint only after PowerPoint has done something automatically that you might want to undo. Clicking the down arrow at the right end of the button will open a menu with your choices. The exact options will vary, depending on exactly what PowerPoint just did.

Button: AutoCorrect Options menu

Where you are:
JegsWorks > Lessons > Presentations

Before you start...

Project 1: PowerPoint Basics
    Getting StartedTo subtopics
    Interface Arrow to Subtopics
      ViewsTo subtopics
      Task Pane
      Smart Tags
    CreateTo subtopics
    PrintingTo subtopics
    ExercisesTo subtopics

Project 2: PowerPoint FormattingTo subtopics

Project 3: Advanced PowerPoint To subtopics


PowerPoint Smart Tags

  • Button: AutoCorrection Options AutoCorrect Options
    This button does not pop into view automatically when AutoCorrect makes a change. You must move your mouse pointer over the text that PowerPoint changed.

    For example:

    • In PowerPoint 2002, type a name with two initial capital letters, like "JAn"
    • AutoCorrect changes it to use only 1 initial capital, like "Jan". No button appears yet.
    • Move the mouse pointer over the corrected word.
    • The AutoCorrect Options button appears in its collapsed state, as a small blue box under the word.  Button: AutoCorrect Options - collapsed to blue box
    • Move the mouse pointer over the blue box and the full AutoCorrect Options button appears. Button: AutoCorrect Options - arrow
    • Button: AutoCorrect Options menuClick the arrow to see the menu of options.
  • Button: Paste Options Paste Options

    Button: Paste Options menuThis button appears just below what you pasted when you paste anything into a slide. Hover over the button and an arrow appears. Click on the arrow and a menu of options appears.

    Smart Tag: Paste Options (after pasting data from Excel)The options can vary, depending on what you are pasting (text, image, chart, table data) and whether it is from a different program, like Excel. The example at the right actually combines two Smart Tag menus, Paste Options and AutoLayout Options because an Excel table was pasted.

  • Smart Tag: AutoFit Options AutoFit Options

    Smart Tag: AutoFit Options menuMost of your slide text is in placeholders. If you type too many characters to fit in the placeholder, PowerPoint will automatically change the size of the text so that all will fit in the placeholder. The AutoFit Options button appears when this happens. This menu gives you the choice of accepting or rejecting the new text size. If you reject the new size, you will have to either delete some text or else make the placeholder larger.

  • Button: AutoCorrection Options AutoLayout Options

    Smart Tag: AutoLayout Options menuThis button looks just like the AutoCorrect Options button. Automatic changes in the layout are a type of AutoCorrection.

    If you insert an object like a picture or a chart, PowerPoint will automatically change the slide's layout to make room for the new object. The AutoLayout Options menu gives you the choice of undoing this change or of stopping automatic layout changes altogether.