PowerPoint Basics:
Master View

Title: Jan's Illustrated Computer Literacy 101

Did you want: Working with Presentations: PowerPoint 2007,2010,2013,2016 or español

The way your slides and print-outs look is largely based on your Masters. A Master controls the default look of slides and print-outs. A Master slide can also define default transitions between slides and text animations.

Changing the formatting on the Master, changes all the slides or pages that use that Master. Cool trick! The Masters perform the same function as using styles in Word and Excel.

New for 2002PowerPoint 2002 and 2003 allow you to use more than one Master slide in the same presentation.

Slide Master

Example: Slide Master

Where you are:
JegsWorks > Lessons > Presentations

Before you start...

Project 1: PowerPoint Basics
    Getting StartedTo subtopics
    Interface Arrow to Subtopics
      Views Arrow to Subtopics
        Icon: Step-by-StepSlide Pane
        Icon: Step-by-StepSlides Thumbnails
        Icon: Step-by-StepOutline
        Icon: Step-by-StepNotes
        Icon: Step-by-StepSlide Sorter
        Icon: Step-by-StepSlide Show
        Icon: Step-by-StepPrint Preview
        Icon: Step-by-StepMasters
      Task Pane
      Smart Tags
    CreateTo subtopics
    PrintingTo subtopics
    ExercisesTo subtopics

Project 2: PowerPoint FormattingTo subtopics

Project 3: Advanced PowerPoint To subtopics


Available Masters

There are 4 different Masters:

  • Title Master
  • Slide Master
  • Notes Page Master
  • Handout Master
View: Master- Title Master

Master - Title slide

View: Master - Slide Master

Master - Slide

View: Master - Notes Page

Master - Notes Page

View: Master - Handout

Master - Handout

Why use a Master?

Consistency! By using a Master, you can easily keep important features of your slides and handouts the same - logo always in the same spot, titles and text line up neatly, same background, same fonts, same animations and transitions. Of course, you can change an individual slide when the defaults don't work well for that slide.

New for 2002Starting with PowerPoint 2002, you can use more than one Master in the same presentation.

What can you control with a Master?

  • for Title Master and Slide Master
    • Which placeholders appear
    • Size and location of placeholders
    • Background image
    • Other objects to repeat on each slide
    • Formatting for placeholder
    • Formatting for text in placeholder
    • Default transitions
    • Default animations
  • for Notes Page Master
    • Size and location of slide image
    • Size and location of Notes placeholder
    • Formatting for notes
  • for Handout Master
    • Choose a default layout

What is a placeholder?

A placeholder is a text box that PowerPoint uses when creating the outline for the presentation. PowerPoint has a set of default placeholders. You cannot add to the list. You cannot change a normal text box into a placeholder.

Master slideWhat is on a Master?

  • for Title Master slide
    • Title of presentation
    • Subtitle of presentation
  • for Slide Master
    • Slide Title
    • Text (bullet list)
  • for both Title Master and Slide Master
    • Date/Time
    • Slide Number
    • Footer

You can, of course, delete, move, and resize the placeholders on the Master.  You can add images and other objects that you want to show on every slide or handout.  Unhappily, you cannot create your own placeholders.

Footer Placeholder

Slide Master - default Date, Footer, and Number areas

Footer placeholder on slide

Example: after defaults were adjusted on the Slide Master

Icon Step-by-Step 

Step-by-Step:Master View

 Icon Step-by-Step

What you will learn:

to switch to Master view
to view Slide Master and Title Master
to view Handout Master
to view Notes Master

Start with:Icon: Class disk, issues.ppt from your Class disk

Switch to Masters View

  1. Menu: View | Master | Slide MasterFrom the menu select  View | Master |  Slide .

    Master View: Title MasterThe Title Master shows in the Slide Pane and thumbnails show at the left for the Title and Slide masters. A new toolbar for Masters floats over the window.

    Toolbar: Slide Master

  2. Hover over each of the buttons on the new toolbar to see what they are for:
    • Insert new master
    • Insert new title master
    • Delete master
    • Preserve master
    • Rename master
    • Master layout

Viewing Slide Masters

PowerPoint 2002 and 2003 use the Navigation pane to show thumbnails of the various Slide and Title masters used in the presentation. Earlier versions don't allow multiple masters, so would be nothing much to show.

  1. Hover over a thumbnail of a slide or title master and a popup tip tells you which slides use that master.Move your mouse over the first thumbnail at the left and let it hover a moment. A popup tip tells you which Master this is and what slides actually use it. Cool!
    Oddly, the Master Title is the second thumbnail at the left instead of the first. ??

    TipWhen you make changes to a Master, check the slides listed in the popup tip to be sure your changes are happy ones.

  2. Master View: Slide MasterClick on the first thumbnail. The Slide Master appears.
    You can see the formatting for 5 bullet levels.
  3. Click on  the button Close Master View Button: Close Master View on the Slide Master View toolbar.

View Handout Master

  1. Master: HandoutFrom the menu select  View  |  Masters | Handouts . The Handout Master appears with a new floating toolbar.


    Toolbar: Handout Master

  2. Select each of the print layouts on the Handout Master View toolbar. The Master changes to show where the slides or outline will sit on the page.
  3. Close the view with Button: Close Master View the Close Masters View button on the floating toolbar.

View Notes Master

  1. Notes masterFrom the menu select  View  |  Masters | Notes . The Notes Master appears with yet another new floating toolbar. At least this one is short!
    Toolbar: Notes Master
  2. Click the Button: Master Layout Master Layout button. (It's the only one beside the Close Master View button.)

    Dialog: Notes Master LayoutA dialog appears listing the placeholders that can appear on this Master. All are gray! What's with that??
    All of the placeholders are already in the Notes Master Layout. The dialog only allows you to check an item that is not already on the master. To delete a placeholder from a Master, you must delete it from the Slide Pane view.

    Other Masters also have a Master Layout button with a list of placeholders available for that Master.

  3. Close the Notes Master view.

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Copyright 1997-2012 Jan Smith   <jegs1@jegsworks.com>
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Last updated: 30 Apr 2012