Outline in Navigation Pane
What can you do with the outline?
- Select a slide, which will then display in the Slide Pane.
- Change the order of the slides by dragging the slide's icon
- Select multiple slides to copy, move, or delete.
- Edit and format slide text.
- Change the order of bullet points.
- Move text between slides.
What can't you do with the outline?
(Use Slides Thumbnails instead.)
- Run animations and transitions.
You can switch between Outline and Slides by clicking the tab at the top
of the Navigation Pane. The tabs will show either words or icons, depending
on the size of the window.
Text labels in large windows.
Icon labels in small windows.
What you will learn:
| to change which slide is shown in the Slide Pane
to expand and collapse the outline
to show and hide formatting in the outline
to edit in the outline
to change slide order
from your Class disk
Outline: Switch Slide Shown in Slide Pane
necessary, open issues.ppt again.
Click on the Outline tab in the Navigation Pane.
displays, usually with all levels expanded. The panes resize to show more
of the outline.
By default the outline will use the same formatting as the slides.
- Select each slide's icon
in the outline in turn. This works just as well as the thumbnails for
switching the slide in the Slide Pane. Cool!
- Click on each slide's title in the outline. That works,
- Click in the body text
of each slide. Still works!
slide's body text is not showing, click the
Expand All button on the
Manage the Outline's Look
Two useful buttons are on the
Standard toolbar help you manage how your outline displays. These buttons
are also in the Outlining toolbar, which you will work with later.
Show Formatting: Toggles the outline's formatting
between using the same formatting as the slides and using a default format.
Expand all: Toggles the outline between showing
just the slide titles and showing all the placeholder text.
the Show Formatting button on the Standard toolbar. The outline changes to
use the default outline formatting.
Do you see the difference? The most obvious difference is that the titles
are not as large as before. Bullets are just the standard ones.
Sometimes the formatting on the slide makes the outline hard to read or
unnecessarily large. The default outline formatting is always readable!
the Show Formatting button again. The outline again uses the same formatting
as the slides.
the Expand All button on
the toolbar to collapse the outline. This button toggles the expansion and
collapse of the outline.
- Click on
the Expand all button again and all the text is back again.
The last slide, #5, will be used to open a discussion period with the
audience. You need to change the title to reflect this. You will make a few
more editing changes, too.
- Scroll, if necessary, until you can see
Slide #5: Ethics.
- Click on the outline for Slide #5: Ethics.
The slide appears in the Slide Pane.
- In the outline, click in front of the the slide title
"Ethics" and type so that the full title is: Discussion:
The slide changes as you type.
a whole line:
Click in the outline
to the left of the bulleted line "Is the action Right,
Wrong, Criminal?" The whole line is selected.
the Delete key. The line vanishes and the other line of text moves up in the
outline and on the slide in the placeholder.
There is an extra space to the left of "Can".
the Delete key to delete the leading space.
Looks good in the outline now. But part of the text is under the image.
You cannot fix this from the outline.
on the slide in the text "Can an activity...".
The placeholder border appears with diagonal borders. The top of the image
is hidden by the text line. Odd effect, but temporary!
placeholder: Move your mouse pointer over the border of the placeholder
and drag upwards.
The border changes to dots. A dashed line shows where the placeholder will
be if you drop.
when the dashed line is at the edge of the colored bar with the title.
The placeholder moves up and the text and image no longer get in each
- Click in the blank area at the bottom of the outline to
hide the placeholder border again.
The slide's looks a bit unbalanced but it's OK for now.
Outline: Change Text Order: Drag
You can drag text in the outline to a new location on the same slide or
on a different slide. If the slides are not neighbors, you might find cut
and paste easier.
if necessary, to see Slide #3: Privacy
in the Outline.
- Select item #4, "info collected only ..." by clicking at the
left of the text.
upward and drop at the beginning of item #2.
The item is moved and the list is renumbered.
Outline: Change Slide Order: Drag
You can change the order of slides in the outline as well as from the
Slides thumbnails. Usually this is easier if you collapse the outline
first. Dropping in the middle of a slide's outline can make a mess of your
the outline still expanded, click on the icon
for Slide #3: Privacy. All of the outline for
the slide is selected.
- Drag up until the drop line is in the slide Security, just
above the line "Damage: to data or equipment, including viruses and
Whoops. The outline points on the Security slide below the drop point are
now on the Privacy slide! Error!!
Undo your move. Dragging while all the points are showing can mess
up your slides!
Collapse the outline by clicking
the Expand All button.
the slide icon for Privacy up above Security and drop. Ah! The slides are
in a new order.
- Expand the outline again by clicking
the Expand All button.
Excellent! The text on each slide remained in place.
- Undo your move.
the toolbar click on
button. (Be sure your
Class disk is still in the drive.) The presentation is saved with the
same name, to the same location. [issues.ppt]
You have some text in a text box that you want to show in the outline.
Solution: You must move the text into a placeholder. There is no way
to convert a text box into a placeholder.
Placeholder or Text Box?
You cannot tell by looking at the box whether the text is in a
placeholder or in a textbox.
Solution 1: Check the outline. If the text
is in the outline, it's a placeholder.
Solution 2: (easier!) Right click the text and see what the popup menu offers:
Text in textboxes
that you create or in AutoShapes does not show in the outline.