PowerPoint offer more choices for
printing than most programs. There are several
layout options, but that makes it
easy to print the wrong one.
Print Preview is your friend! Use it!!!
Print Preview for socialissues.ppt
Handouts layout: 3 slides per page
Where you are:
JegsWorks > Lessons > Presentations
Before you start...
Project 1: PowerPoint Basics
Project 2: PowerPoint Formatting
Project 3: Advanced PowerPoint
Toolbar: Print Preview
The Print Preview toolbar gives you easy access to the most commonly used
settings for printing. Other features can be accessed through the Print
|Change display to previous or next page of print-out.
Grayed out when
the Print dialog where you can choose a printer and configure
how it will print.
from the list of available print
layout options,. Slides is the default.
|Horizontal or Vertical paper orientation.
The default for Slides is
The default for other layouts is
Options list has a number of useful features including:
- Header and Footer...
- Frame Slides
||Zoom controls the size of the page in the preview
||This Close button just switches you back to the Normal
view in PowerPoint. It closes the preview but not the presentation
or the program.
with tip available
The Help button has two looks. The light bulb on the
button tells you that the Office Assistant has a tip about what you have
been doing. The light bulb only shows when you have the Office Assistant
What you will learn:
| to open a recent presentation
to switch to Print Preview
to pick a print layout from the Print what: control box
to create header & footer for handouts
to print handouts
to print the outline
Start with: ,
Recent Presentation: Task Pane
necesssary, open the New Presentation
task pane. [ |
, open drop list of panes]
If necessary, open the Getting Started
, open drop list of panes]
From the list of Recent documents, click on
worldtraveloffer.ppt. The presentation opens
and the Task Pane closes.
worldtraveloffer.ppt does not appear in the
list, click on the link More presentations...
or More... to open the Open dialog. Navigate to
worldtraveloffer.ppt on your Class disk or
wherever you saved it earlier.
on the Close button for the presentation. Next you will use the menu to
open the same presentation.
Be careful not to close PowerPoint. You aren't done yet!
Open Recent Presentation: Menu
the menu, click on . At the
bottom of the menu is a list of presentations that have been opened
Click on worldtraveloffer.ppt.
The presentation opens.
Cannot find file: If this presentation is not
in the list, select from the menu | to get to the Open dialog and then navigate to the saved presentation on your
Class disk, or wherever you saved it.
Open Print Preview
the Print Preview button on the toolbar to open the preview.
The default print layout is Slides, which prints one slide per page.
Use the Previous
buttons on the toolbar to view the pages of the preview. Or, you can use
Lots of wasted space on these pages.
Print Preview Options
Options... button on the toolbar to open the list of printing options.
- Click on . Now each slide has a border. Very helpful since
these slides don't yet have a background.
- Scroll through all of the slides again.
Print Layout: Handouts
the arrow at the end of the Print what: control to
open the list of layout choices.
- Select each layout in turn and scroll through the
pages to see how the slides fit on the page.
- Finally, click on .
This layout puts 3 slides on each page with lines for writing notes.
This layout is good if your audience needs to take notes during your speech. Be
sure they have the pages before you start!
Headers/Footers: Notes and Handouts
You can create a header and a footer for your Notes and
Handouts. Your choices also apply to printed outlines but not to the Slides
Confusion: There are two different headers and footers! Each has a
tab in the Header and Footer dialog.
- Slides - Header and footer are on the slide itself. Each
slide can have a different header/footer or all slides can have the same header
- Notes, Handouts, Outline
- The same header and footer on all the print-out
pages besides the Slides layout.
the Options... list and click on . The Header and Footer dialog appears.
Since you are previewing a Handout layout, the Notes and Handouts tab is on top.
- In the Header text box, type in your name. The information
in this box will appear at the top left of the printed pages.
- View each page of the print layout to see that your new header
info is there.
Click the Print button
on the Print Preview toolbar and then OK in the Print dialog to print the 2 pages of your Handouts.
Print Layout: Outline
The Print Preview of the outline will show only what is
showing in the Outline tab in Normal view. If you collapse all of the outline
then your outline will show just the slide titles.
The printed outline will always use the same text formatting as the
slides, but your Outline tab can hide that formatting.
the Print what: box, select .
The preview changes to show just the outline of the presentation.
The outline includes the text table items. The table columns are a little off.
The header includes your name as before. Nice!
If you had used a regular table
instead of a text table, none of the table data would be in the outline!
Click the Print button
on the Print Preview toolbar. The Print Dialog opens. The default settings
should be acceptable this time.
on OK to print the Outline. It's only 1 page.
The Print dialog closes.
Close the Preview by clicking the text Close
button or the standard Close
button on the Print Preview toolbar.
Your normal PowerPoint window appears.
Did you think that PowerPoint itself would close? It looks like it should to
the Save button to save your changes. [worldtraveloffer.ppt]
How to handle a full Class disk
Close the presentation.
~~ 1 Cor. 10:31 ...whatever you do, do it all for the
glory of God. ~~
30 Apr 2012