PowerPoint Basics:
Slide Show View

Title: Jan's Illustrated Computer Literacy 101

Did you want: Working with Presentations: PowerPoint 2007,2010,2013,2016 or español

The Slide Show View runs your presentation at full screen on your monitor, so you can see what your audience will see.

Monitor with Slide Show running full screen size

What can you do in Slide Show View?

  • See what your audience will see:

    • graphics

    • transitions and animations

    • timings for your transitions and animations

  • Rehearse your speech along with the slides.

  • Practice using the onscreen controls and keyboard shortcuts.

  • Practice marking onscreen during the presentation.

Where you are:
JegsWorks > Lessons > Presentations

Before you start...

Project 1: PowerPoint Basics
    Getting StartedTo subtopics
    Interface Arrow to Subtopics
      Views Arrow to Subtopics
        Icon: Step-by-StepSlide Pane
        Icon: Step-by-StepSlides Thumbnails
        Icon: Step-by-StepOutline
        Icon: Step-by-StepNotes
        Icon: Step-by-StepSlide Sorter
        Icon: Step-by-StepSlide Show
        Icon: Step-by-StepPrint Preview
        Icon: Step-by-StepMasters
      Task Pane
      Smart Tags
    CreateTo subtopics
    PrintingTo subtopics
    ExercisesTo subtopics

Project 2: PowerPoint FormattingTo subtopics

Project 3: Advanced PowerPoint To subtopics


Controlling a Slide Show

When you are using your slides to illustrate a speech, you probably want the slides to change only when you tell them to! You DO want the slide to match what you are saying, right?

With Remote Control

Your projector should have a remote control, which will let you move around as you speak and still control the presentation. Practice with it beforehand!

With Keyboard

While a slide show is running, you can use keyboard shortcuts to control the presentation. Pressing the F1 key brings up the Slide Show Help, shown below. This shows all the ways to control the show with the mouse and keyboard. Of course, you don't want to show this list to your audience!

Dialog: Slide Show Help

With the Mouse

Menu: Onscreen Slide ShowMenu: Popup for Slide ShowThere is an onscreen menu for controlling your presentation when you don't know the shortcuts. When you move the mouse around on the screen, controls appear, or, you can right click anywhere on the screen to make the menu appear. The menu includes commands for navigating to specific slides, for showing the Notes, for changing the mouse pointer to one that you can draw with, for blanking out the screen, and for ending the show.

Onscreen Controls:
Icon: PowerPoint 2002Button: Slide Show controls  Clicking the onscreen arrow Onscreen Arrow in Slide Show makes the menu appear. The icon to the left of the arrow Icon: PowerPoint Slide Show is just a transparent PowerPoint 2002 icon. It does not do anything.

Icon: PowerPoint 2003Buttons: Slide Show onscreen controls (2003)
 Button: Onscreen Menu (2003) Makes the menu appear. 
 Onscreen Menu: Pen Options (2003)Pointer: Onscreen Pen (2003) Opens a menu of choices for the pointer
 Button: Onscreen Back arrow (2003)Button: Onscreen Forward arrow (2003) Move forward and backward through the slides.

Getting Back to the Browser from Slide Show

The Slide Show View will cover the whole screen. You will not be able to see the Windows Taskbar to switch to a different window. You can use ALT + TAB to get to the other windows on your computer, like this one with your directions!

There will be two icons for PowerPoint and at least one for Internet Explorer-
Icon: PowerPoint Show in ALT + TAB window (2002) Icon: PowerPoint Show in ALT+TAB window (2003) PowerPoint slide show
 Icon: PowerPoint 2002 Icon: PowerPoint in ALT+TAB window (2003) PowerPoint editing window
Icon: Internet Explorer Internet Explorer

Icon: Keyboard Quick switch: A quick ALT + TAB toggles between the current window and the last one you viewed.

List of icons for open applicationsIcon: Keyboard List of open windows:
Hold the ALT key down, press the TAB key once, and keep holding down the ALT key. A list of icons for the open windows will stay in view as long as you keep the ALT key pressed down. Now when you press the TAB key, the selection will move through the list of icons. When you get to the icon for the window that you want to see, release the ALT key and that window will appear.

ALT+TAB dialog showing icons for open programs. Requires ALT+TAB PowerToyIn WinXP this list looks lot different if you have the WinXP PowerToys installed. You get a small preview of the currently selected application. Very helpful when you have several windows open for the same program.
WinXP PowerToys Icon: Link to offsite page


Icon Step-by-Step 

Step-by-Step: Slide Show

 Icon Step-by-Step

What you will learn:

to switch to Slide Show view
to run a presentation as a slide show
to use the mouse to manage the show
to use the keyboard to manage the show
to use the onscreen menu
to view and write notes during the show
to write on screen during the show
to stop a slide show

Start with:Icon: Class disk, issues.ppt from your Class disk

Switch to Slide Show View

  1. With issues.ppt open in PowerPoint, click on the first slide to select it.
  2. View: Slide ShowClick on Button: Slide Show the Slide Show button on the Views bar. The presentations opens full screen, starting with the selected slide.
    Nothing will happen until you tell it to!
  3. Use ALT + TAB to switch back and forth between the Slide Show and your other open window(s) a few times for practice.

Slide Show View: Run with Mouse

It will take a series of mouse clicks to work through this presentation. The slides are set up as examples of different kinds of animations. It is NOT a good idea to do this except as an example!

  1. In the Slide Show, click on the slide. The subtitle flies into view from the bottom.
  2. Click again. Slide #2: Security appears, but shows only the title for a moment. Then the rest of the text is revealed automatically with different animations, one part at a time.
  3. Click again. Slide #3: Privacy appears with just the title. This time the other parts won't appear until you click.
  4. Click on the slide to reveal each part of Privacy. (6 clicks)
    Icon: Question markEvaluate: Which way will work better to accompany a speech? Automatic reveals or clicking to show the next part?
  5. Click again to show the next slide, Unethical: Spam.
  6. Click and all of the text for this slide is revealed at once.
    Icon: QuestionEvaluate: Will revealing all text at once work well when accompanying a speech?
  7. Click to show the next slide: Discussion: Ethics.
  8. Click to show the last line of text.
  9. Click again and the end-of-show black screen appears.
  10.  Click once more to get back to PowerPoint's editing interface. Whew!

Slide Show View: Control with Keyboard

You can use the keyboard to advance through the slides or to back up or to jump around.

When the slides are a distraction, you can turn the screen black or white with a key combo.

Action Key(s)
Show first slide Home
Show last slide End
Advance one step Page Up
Up arrow
Right arrow
N (for Next)
Back up one step Page Down
Down arrow
Left arrow
P (for Previous)
Jump to slide # of slide and press ENTER
Whites/unwhites screen W
, (comma)
Blacks/unblacks screen B
. (period)
Stop presentation and return to PowerPoint ESC
- (hyphen)
  1. From the menu select  View | Slide Show , another way to run your presentation full screen.
  2. Icon: Keyboard Practice using the various navigation keys from the table above.
    • Starting and stopping the slideshow.
    • Jumping to first slide, last slide, particular number slide.
    • Advancing.
    • Backing up.
    • Whiting out and blacking out the screen.
  3. Close the Slide Show and return to PowerPoint.

Slide Show View: OnScreen Controls

If you would rather use a mouse, or you cannot remember the keyboard shortcuts, there is an onscreen menu.

  1. From the menu select  Slide Show | View Show . (Yet another way to run a presentation!)
    Icon: Keyboard Press the F5 key. A really short shortcut!
  2. Move your mouse around on the screen.
    The onscreen controls appear. Button: Onscreen menu  or Buttons: Onscreen controls (2003)
  3. Onscreen Menu: Slide Show (2003)Menu: Popup for Slide ShowClick on the up arrow or the menu button and a menu appears.
  4. Experiment by trying out the various navigation commands.
    The Go/Go to Slide menu lists the slides by title.

  5. Speaker notesSwitch, if necessary, to the Security slide.
  6. Open the onscreen menu again and click on Speaker Notes. A window opens that shows the notes you added earlier in the Notes Page View.
  7. Above the last item in the Speaker Notes, type a new question:
    Have you ever physically met someone you first met over the Internet?

Slide Show View: Write Onscreen

While you are speaking, you may sometimes need to point to something on the screen. You could use a laser pointer, but it is hard to hold the light steady and sometimes the light does not show well. It would be handy to be able to draw an arrow or a circle or some such on the slide itself. You can! And it erases cleanly so your slide is not changed.

You will need to change your mouse pointer to a Pen and pick a Pen color that will show well on the slide.

  1. Open the Slide Show to the Privacy slide.
  2. Onscreen Menu: Pointer Options | PenIcon: PowerPoint 2002Open the onscreen menu and select  Pointer Options  and then  Pen . The mouse pointer changes to Pointer: Pen a pen shape. (Looks more like a pencil to me!)
    Icon: PowerPoint 2003 Click the Pen button Pointer: Onscreen Pen (2003) and select a Pen type - ballpoint, felt, or highlighter.
  3. Drag around on the slide. Whoa! Your pen make marks as long as you hold the left mouse button down.
    The default black color is the same as the text. Your audience won't get much benefit with this color.
  4. Onscreen menu: Pointer Options | Pen Color | Yellow (2002) Icon: PowerPoint 2002 Open the onscreen menu and select: Pointer Options | Pen Color | Yellow

      Onscreen Pointer Menu: Ink Color - palette = Yellow (2003)Icon: PowerPoint 2003  Click the Pointer button, select Ink Color. Click on Yellow in the color palette.
  5. Privacy slide with circles drawn around some words for emphasis with the pen pointerDraw a circle around the word knows in item #2 and the word permission in line #4.

    When you leave this slide your marks are erased. But what if you want to erase them but stay on this slide?
  6. Menu: Erase penIcon: PowerPoint 2002Open the onscreen menu and select  Screen  |  Erase Pen . Your marks are erased, but the pointer is still a pen shape.
    Menu: Pen Options  - Erase all ink on slideIcon: PowerPoint 2003 Open the Pointer menu and select Erase all ink on slide.
  7. Experiment with different colors and with trying to draw different shapes or emphasize specific words or phrases. It gets easier with practice!
  8. With the pointer still in the Pen shape, click on the slide to change to the next slide.
    Whoops! Nothing happens. While the pointer is in this shape, all it can do is draw! Never fear there is a way.
  9. Press the space bar. The next slide appears. TaDa!
  10. Change the pointer shape back to the arrow using the onscreen menu:
    Icon: PowerPoint 2002  Pointer Options | Pen | Arrow
    Icon: PowerPoint 2003 Click Pointer button and select Arrow.
  11. Close the Slide Show using the onscreen menu command End Show.
  12. Switch to Normal view, if necessary.


You added some notes so you need to save your presentation.

  1. Icon: Class diskClick Button: Save the Save button on the toolbar to save the presentation with the same name and the same location. [issues.ppt] (Be sure your Class disk is still in the drive.)

    Full floppy disk How to handle a full Class disk