PowerPoint Formatting:

Title: Jan's Illustrated Computer Literacy 101

Did you want: Working with Presentations: PowerPoint 2007,2010,2013,2016 or español

An animation effect applies a motion to or changes the appearance of part of a slide, such as a bullet point or an image or part of a chart. A common animation effect makes each bullet point appear only after a click.

Why use animations?

By using animations you can help your audience absorb the information gradually, instead of hitting them with a whole slide's worth of info at once.

When a new slide appears with a lot of info, your audience will sit there reading it all while you are trying to talk about just the first point. They may miss your wonderful words!

Adding a bit of motion or sound when something new appears on the screen helps keep your audience awake and attentive. Too much will annoy them and distract them from your presentation. It's a fine line to walk!

Where you are:
JegsWorks > Lessons > Presentations

Before you start...

Project 1: PowerPoint BasicsTo subtopics

Project 2: PowerPoint Formatting
    Design Issues
    TemplatesTo subtopics
    Transitions & Animations To subtopics
    Icon: Step-by-StepTransitions
    Icon: Step-by-StepAnimations
    ExercisesTo subtopics

Project 3: Advanced PowerPointTo subtopics


Animation Choices

Dialog: Add Entrance EffectYou have a wide choice of animation effects, including many that are similar to the transition effects. Too many to list here!

There are three aspects of your objects that can be controlled with animations. You can combine these to create complex behaviors.

  • Icon: Animation - Entrance Entrance - how the object or text comes onto the slide
  • Icon: Animation - Emphasis Emphasis - a change that occurs after the object or text is fully in view
  • Icon: Animation - Exit Exit - how the object or text leaves the slide

You can apply animations using a pre-set animation scheme or create a custom animation from the various choices.

WarningNot too much: A cute and interesting effect can quickly become highly annoying when used too often!

Animation Schemes

Pane: Animation SchemesPowerPoint has a number of pre-set combinations of animations and slide transitions, called animation schemes. The animations apply only to the standard placeholders on a slide. Objects like textboxes, images, and charts may inherit the body text animation. If they do not, you must create a Custom Animation for each such object.

Animation Schemes are found in the task pane as a choice on the Slide Design task pane.  On the Slide Show menu, Animation Schemes... Menu: Slide Show | Animation Schemes will also open this task pane.

At the top of the pane are schemes used recently, then No Animation. Below those are all of the available animations, grouped as Subtle, Moderate, and Exciting.

Hover over animation scheme in task pane. Popup tip lists effects applied.TipWhat effects are in an Animation Scheme?
Hover over an animation scheme in the task pane. A popup tip will tell you what animations and transitions will be applied to which placeholders!

WarningChoosing No Animation will remove your slide transitions as well as any animations applied to the selected slides. However, if you remove an animation scheme, any objects that had inherited animations before may still have those animations! So confusing!!! You can remove those unwanted animations in the Custom Animation task pane.

Custom Animation

Pane: Custom AnimationIf none of the existing animation schemes suit you or if you want to animate something besides a placeholder, you can create a Custom Animation.

Custom Animation is a choice in the drop list at the top of the Task Pane. It is also on the Slide Show menu  Menu item: Custom Animation.

With a custom animation you can be very selective. You can apply the animation to selected objects on the slide, to a placeholder, or to just a paragraph. You also choose whether to play the animation automatically or after a delay or only after a click.

The animations you select are listed in the task pane in the order in which they run. A matching numbered square appears in the Slide Pane next to the slide part that is animated.

Example: Custom Animation with numbered objects

Text animation: You can apply most text animations either letter by letter, word by word, to the whole paragraph at once, or to the whole placeholder at once.

Configure a Custom Animation

You can control how an animation behaves from the task pane or from a popup menu.

Menu: Custom Animation - option StartStart: You can control when an animation starts

  • only on click

  • together with previous animation

  • after previous animation has finished.

TipAutoAdvance: For a slide show to run automatically, all animations must run either with or after the previous animation, plus slide transitions must advance on a timer also.

Menu: Direction of animationProperty: For most animations you can modify a property, like the direction of the motion, the font style or color, or the degree of rotation.

Menu: SpeedsSpeed: For most animations you can select a speed.

Icon Step-by-Step 


 Icon Step-by-Step

What you will learn:

to apply an animation scheme
to apply a custom animation
to modify a custom animation in task pane
to modify a custom animation with Effects dialog
to remove an animation
to apply animations to the Master slide

Start with:  Icon: Class diskAnniversary Trips Offer4.ppt from the Class disk

Apply Animation Scheme

  1. Icon: Class diskOpen Anniversary Trips Offer4.ppt from your Class disk. (NOT the autorun version you created last in the previous lesson which was saved as Anniversary Trips Offer4-auto.ppt.)

  2. Pane: Slide Design - showing Animation SchemesFrom the menu select  Slide Show  |  Animation Schemes... 
    The Task Pane changes to the Slide Design pane, with the 3rd choice, Animation Schemes, displayed. (It's a bit confusing to have 3 choices on the Slide Design task pane plus more in the task pane drop list!)

  3. Select the first two slide thumbnails at the left.

  4. Click on a scheme in the list and then on Button: Play the Play button at the bottom of the task pane. The Slide Pane runs the animation scheme you chose, but just for Slide #1.
    What happened to the Newsflash transition that you applied to Slide #1?? The animation scheme has changed the slide transition also. Unexpected!

  5. Select Slide #1 and click Text Button:  Slide Show the Slide Show button. Advance the slide show by clicking the screen. The slide transitions and animations play. But wait! Nothing is happening on Slide #2 to the Actual text.
    The bullet point Actual and sub-point under it are in a second placeholder.
    TipHow to tell: Right click on the box and the popup menu shows the command Format Placeholder.
    The AutoContent wizard set it up that way when you created the presentation. The animation schemes recognize only one Body text placeholder on a slide. Another unexpected complication!
    TipA custom animation applied to the slide will work for both text placeholders. You will create one in the next set of steps.

  6. Experiment by trying out each of the animation schemes in the list. Can you guess from the names what the motion or change will be?

  7. Close the presentation without saving any of your changes. (You may not be able to Undo enough to get rid of all the changes.)

Apply Custom Animation

You have a lot of control and more choices when you create a custom  animation. The effect you pick is applied to the parts of the slide that are currently selected. The disadvantage is that you cannot apply the same effect to different slides at the same time.

  1. Two placeholders selectedIcon: Class diskReopen Anniversary Trips Offer4.ppt.

  2. Show Slide #2 in the Slide Pane.

  3. Click on the word Goal, hold the SHIFT key down, and click on the word Actual. Now both placeholders are selected.


  4. Menu: Task Pane - Custom AnimationIf necessary, show the Task Pane and then open the Custom Animation task pane from the drop list at the top of the task pane.Menu: Add Effect | Entrance | Fly In

  5. Click on Button: Add Effect the Add Effect button to open a menu. You have four choices: Entrance, Emphasis, Exit, Motion Paths. Each of these will open a list of choices.

  6. Hover over Entrance. A list of commonly used effects appears, with a link to More Effects... at the bottom.

  7. Click on the choice Fly In. The default configuration of this effect is applied to your selected placeholder and the effect immediately plays in the Slide Pane.  It is easy to miss seeing the preview.
    Icon: Trouble If you do not see Fly In in the numbered list of Entrance effects, click on More Effects... at the bottom of the list and look through the expanded list.

    Slide 2 after custom animation applied, showing animation labels

    Icon: PowerPoint 2002 PowerPoint 2002 - 2 animations
    Run after a single click

    Slide 2 after custom animation applied, showing animation labels (2003)

    Icon: PowerPoint 2003 PowerPoint 2003 - three animations.
    Run after a single click

    The Custom Animation task pane now shows multiple animations in the list, but only the first one is numbered. The placeholders in the Slide Pane are all labeled with Number 1 label for placeholder with first animation the a gray box showing the number 1 . All of the objects with the same number run their animations at the same time.

  8. Click on Button: Play the Play button to see the effect in the Slide Pane.
    The text in both placeholders moves into view all at once from the bottom of the slide.

  9. Click on Button: Slide Show the Slide Show button to view the actual show.
    TipThe preview of animation effects in the Slide Pane never waits on a click. Always check the Slide Show itself to be sure the effect is behaving the way you intended.

Modify Custom Animation: Task Pane

The default settings for a custom animation may not do quite what you'd like to see. You can change a number of behaviors about an animation.

  1. Click on Number 1 label for placeholder with first animation the number 1 beside the Goal placeholder in the Slide Pane. The animation in the list in the Task Pane now has a blue border.

    Slide #2 with animation 1 selected

  2. Pane: Custom Animation - Direction: From RightChange the Direction to From Right.
    TipOnly the changed animation will play in the Slide Pane, not the whole sequence for the slide.

  3. Icon: PowerPoint 2003 Repeat for the animation of the second line - Offer to 200 frequent/high volume customers

  4. Click on Number 1 label for placeholder with first animation the number 1 beside the Actual placeholder in the Slide Pane.

  5. Change its Direction to From Right also.

  6. Change its Start setting to On click. The animation is now numbered 2 in the list, showing that it is part of a separate animation sequence. Now the second placeholder's text will not show up until you click.

    Slide #2 after changing both animations (2002)

    Icon: PowerPoint 2002 PowerPoint 2002 - 2 separate animations
    Click to run each.

    Slide #2 after changing both animations (2003)

    Icon: PowerPoint 2003 PowerPoint 2003 - 3 separate animations
    Click runs first two. Click again to run last one.

Modify Custom Animation: Effects Options

The Effects Options dialog offers even more control over an animation effect than the Task Pane.

  1. Pane: Custom Animation - context menu on animationClick the arrow at the right end of animation #2 (for Actual) in the list in the task pane to open the menu. (Or right click the item in the list.)

  2. From the menu select  Effect Options... A dialog appears with tabs. What tabs and choices you see will vary, depending on what animation has been applied.


  3. Dialog: Fly In - Effect tab - by letterOn the Effect tab, change the item Animate text to  By letter  and click on OK. The Slide Pane runs a preview of the changed animation.
    Icon: Question markEvaluate: Do you like this effect? Is it helpful? Interesting? Annoying?

Remove Custom Animation

Let's suppose that you decide you don't like the changed animation. You can dump the whole thing with the Remove command, but you may lose more than you expected.

  1. Select the second animation in the list.

  2. Click on Button: Remove the Remove button at the top of the task pane. The whole animation is gone.

  3. Click on the Play button to see how the animations are working now. Whoops. That's not quite what we need. We do want the Actual text to fly in. Maybe Undo can save the day.

  4. Click on the arrow at the right of the Undo button Button: Undo on the toolbar to open the list of actions. You may see quite a number of Custom Animation items in this list.

  5. Click on the first Custom Animation at the top. You should be back to where you were before you changed the effect to By letter.

  6. Check the change: Click the Play button to preview the slide's animations. If you went back too far, click the Redo button. If you have not gone back far enough, click the Undo button again. Play the slide animations again. Keep trying until you get the correct effect. (If you get entirely too frustrated, you can always re-create the animation!)

Apply Custom Animation to Master

Now that you have created a custom animation, you should use the same animation on the other slides. There is no way to copy and paste this formatting of animations. Happily, you can apply your animation to the Master.

  1. Open the Master View.

  2. Select the body text placeholder.

  3. Apply the Fly In effect with -
     Start: On Click
     Direction: From Right
     Speed: Very Fast

  4. Play the animation. All of the bullet levels fly in together. Not what we wanted.

  5. Pane: Custom Animation - Fly In, After Previous, From RightNumber boxes selectedHold the SHIFT key down and click on each of the number squares EXCEPT the first one.

  6. In the Custom Animation task pane, change the Start setting to After Previous. All the selected animations are changed.

  7. Close the Master View.

  8. Play the Slide Show. Look carefully at how Slide #2 plays. The custom animation you applied to the first placeholder is running in addition to the animation from the Master. Odd effect!

  9. Return to Normal view.

  10. Pane: Custom Animation showing Master: Body animationSelect Slide #2 again and look at the list of animations. At the top is a new entry- Master: Body. You no longer need the animation you applied earlier.

  11. Remove each of the animations in the list below Master: Body.
    TipYou cannot delete animations applied by the Master slide from here. If you want to do something different on a particular slide, you could:

    • Apply a different Master to the slide.

    • Pane: Custom Animation: menu for effect on MasterOpen the menu for the effect and choose Copy Effects to Slide and make the changes that you want.

  12. Play the Slide Show again. All should work as planned now. If not, go back and fix any errors.

  13. Icon: Class diskSave As   Anniversary Trips Offers5.ppt  to your Class disk.
    Full floppy disk How to handle a full Class disk

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Last updated: 30 Apr 2012