Project 2: AutoTools
Exercise Word 2-1

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

You need to use what you just learned, and maybe learn a little more. Complete all parts of the following exercises. Don't forget to backup your Class disk when you have completed the exercises or whenever you stop for the day.

These exercises are about fictional organizations and fictional people.

The exercises use files from the word resource files. The default location for these files is c:\My Documents\complit101\words\
Save the documents to your Class disk as you make changes. These files are Read-Only so that you cannot save them in the original place. This keeps the original resource files intact in case you need to start over or another student will be using this same computer.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto Tools
    Make ChangesTo subtopics
    AutoFormatTo subtopics
    Margins & BreaksTo subtopics
    Wizards/TemplatesTo subtopics
    Exercises To subtopics
    Exercise Ex. 1: Correct/Format
    Exercise Ex. 2: Template 
    Exercise Ex. 3: Letter Wizard
    Exercise Ex. 4: Columns/Bullets
    Exercise Ex. 5: On Your Own

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Exercise Word 2-1: Correct & AutoFormat

What you will do:

correct typing errors
modify the text
use Find & Replace
AutoFormat the document

Start with:Class disk, Show Marks is on.

World Travel Inc. has written a letter in response to the letter you edited in Word Project 2 from AAA Sales about the Tahiti trip. You will correct the errors in the letter, rearrange the paragraphs, and use AutoFormat to improve the document

  1. From the resource files, open the document response.doc in the words folder. You can't save changes back to this file. Read the letter!
  2. Insert your Class disk into the floppy drive.
  3. Class disk Save the document in the word project2 folder of your Class disk as  letter-World Travel.doc  You may change the file type to the current version of Word instead of Word 6.0/95.
    Now you can make changes.
    Full disk How to handle a full disk
  4. Correct spelling & grammar: Correct the spelling errors that are underlined. There are at least 2. (The correct name is  Luis ). Grammar errors may not be actual errors. If so, make Word ignore them.
  5. Correct wrong words: In the first paragraph there is a not missing in the last sentence of the paragraph and the word in is used for is. These are the hardest kinds of errors to spot.
  6. Replace phrase: Open Find & Replace from the menu or from Browse Objects. In the Find What box, type  special offer  and in the Replace with box, type  special anniversary trip offer . Type carefully! There are 3 replacements to do.
  7. Modify and Move: Break the first paragraph into two paragraphs at  Since April and November…  by placing the cursor in front of Since and pressing the ENTER key twice. 

    Move the paragraph that starts  The hospital to be above the paragraph that starts  Scuba training…  

    In the last paragraph, delete the words  that are included in our anniversary special  and then modify the sentence to read   which lists choices of excursions and activities for the trip.   

    Change the words  trip planning guide  to  Trip Planner .
  8. AutoFormat the letter using the Style Gallery's Professional Letter template. If the format of World Travel Inc. changes, change it back to Matura Script Capitals, 24 pt., green.
  9. Make one page:  Delete the paragraph mark paragraph marks between the Closing and the Signature, and one paragraph mark below the Signature. Be careful not to delete the Signature by selecting too much!
    With the cursor on page 1, on the vertical ruler, drag the boundary between the white and gray parts at the bottom of the ruler downward just barely enough for the Enclosures to show back up on page 1 and page 2 to vanish.
    You may also need to delete other blank lines. The new paragraph styles include blank space after the paragraph, so you don't really need whole blank lines.
    If necessary, fix the alignment of the enclosures by moving the text over with the TAB key.
      Exercise 1 - Letter from World Travel Inc to AAA Sales
  10. Header: View the header and type your name on the left, two spaces, and insert the date. Tab twice. Type  Exercise Word2-1.  The right tab is too far right. It might not print. 

    Drag the tab stop on the far right of the header over into the white part of the ruler. On the ruler's left drag the box below the pointer left to line up with the left edge of the graphic in the letter. 
  11. Class disk Save.
    Full disk How to handle a full disk
  12. Print icon Go through the Pre-printing Checklist, discussed in Word Project 1. Make changes if necessary. (The letter must fit on one page.) Then print. Close the document.