Step-by-Step: Modify Text
What you will learn:
to replace selection by typing
and replace text
Type to Replace
- Select the words help us finish
planning for in line 20 by dragging across them. (This can
While the text is selected, type the word finalize as a
replacement for what you have selected.
If this didn't work, you must check the Editing Option Typing Replaces Selection in the dialog | | .
Find and Replace
[The Find and Replace dialog looks a little different in
different versions of Word, but works
the same way. The Go To dialog is separate in Win95.]
- Use the key combo CTRL + HOME to move the cursor to the very top left
of the document.
Pressing the HOME key by itself moves the cursor to the beginning of the
- From the menu select |
The Find dialog opens. The cursor is in the Find
What: text box. You can search your document for particular words,
special characters, and even spaces. Click on the More button to see some options for your search.
Click on the Format and Special buttons to see what you can look for besides
actual words! To search for something like "all words in italics," just leave
the text box blank and click on the Format button. Choose | .
replace what you "find". This is very helpful when you have to change a term
or phrase throughout a document. It also can be used to help find those nasty double
spaces that you didn't mean to type and are so hard to see!
- Click on the button
since you won't need these options at this time.
- Type two spaces in the Find What: box. (That's right.
Press the spacebar twice.)
Click on the Find button. Look at your document for the highlighted
spot. (You may have to drag the Find dialog out of the way to see). Two spaces
between the words to and be are
Spell Check can also look for this error. Under | | |
select 1 for Spaces between sentences. Word will treat double-spaces at
the end of a sentence as a grammar error and mark it with a green wavy
underline. Cute trick!
- Click on the Replace tab and then in the Replace with:
- Press the spacebar once. Then click the Replace button. Tada!
Two spaces have become one.
Two spaces that follow
Package 1 are highlighted. You want to keep those space so don't get carried away
with your replacing. Sometimes you don't want ALL
Another way to get to this dialog
from the menu |
- Click the Find Next button, but don't replace any double spaces until you find the final pair of spaces in the last line,
between in and one .
- Replace them
with a single space.
Click on Find Next
again. The Office Assistant informs you that the search is finished.
By default, Find works down
through the document. You can change to search up in the options
that the More button shows. If you didn't start at the beginning of the document,
when you reach the end of the document, the Office Assistant will
kindly ask if you want to search from the beginning.
- Close the Find and Replace dialog.
How to handle a full disk