Project 1: Word Basics
Navigating Documents

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

Documents are usually too long to fit completely in the window and still be easy to read. Sometimes they are too wide. There are several techniques you can use to move around in your document. It's good to know both mouse and keyboard methods.

Documents that don't fit inside the window.

Too long and too wide to fit in the window.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word Basics
   Interface To subtopics
       Standard Bar
       Formatting Bar
       Status Bar
       Task Pane Icon: Word 2002Icon: Word 2003
       Smart Tags Icon: Word 2002Icon: Word 2003
    Getting StartedTo subtopics
    FormatTo subtopics
    ImagesTo subtopics
    Pre-PrintTo subtopics
    Manage Printing
    ExercisesTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Navigation Methods


Dragging scrollbox show popup tipScrollbars were invented to move the document within the window. You click the single scroll arrows scroll arrow up scroll arrow down scroll arrow left scroll arrow right to move one line at a time.

Drag the scroll box Scrollbox   to move longer distances at a time. The scroll box is proportional in most programs. That means that its size shows you how much of the document is showing on the screen at a time.

As you drag the scroll box, a popup tip shows where you are in the document. It gives the page number and New for 97 the current heading, if you used heading paragraph styles. (A good reason to learn to use paragraph styles!)

You can also click in the scrollbar area itself to move the document down one window's worth.

Scroll wheelThe IntelliMouse and other new pointing devices have a scroll wheel in addition to the mouse buttons. The scroll wheel does what the scrollbar does, but without having to position the pointer somewhere special.

Navigator buttons

Navigation buttons at the bottom of the vertical scrollbar New for 97 The Browse Objects button Browse Objects button has been added at the bottom of the vertical scrollbar, between the double arrows. The default setting is to Browse by Page. Clicking a button with two arrows moves the document view to the next page. The double arrows are black when this is the current setting.

You can change this behavior by choosing a different object to browse.

Browse options Clicking Browse Objects button  the Browse Objects button displays your choices of what to browse. The popup shows the choices (reading from right to left) : page, section, comment, footnote, endnote, field, table, graphic, heading, edits.

Navigation buttons - blue arrowsThe arrows will turn blue if you choose anything besides page .

Find, Replace, and Go To

Dialog Find and Replace

The remaining two buttons and in the Browse Objects display open the Find and Replace dialog box, which has tabs for Find, Replace, and Go To.

Find button for Browse Objects The Find and Replace dialog lets you search for a particular word or phrase or even something like "all words in bold, italics, 20 pts." It is also accessible from the  Edit  menu.

Dialog Go ToGo To button The Go To dialog asks you to enter the number of a particular object. The Next button changes to Go To. Or you can move to the next such object by clicking the Next button. The Previous button moves you back to the nearest such object earlier in the document. This dialog is also on the  Edit  menu.

Document Map

New for 97 The Document Map Document map button on the toolbar opens a left pane which shows your headings in an outline format.  Click on a heading to move to that point in the document. You must have used heading paragraph styles.

Document Map


Keystrokes and key combinations can also move you quickly around your document. The + between two keys means to hold down the first while pressing the second.

Key(s): To Move:
HOME beginning of line
END end of line
CTRL + HOME beginning of document
CTRL + END moves to end of document
left or right arrow one character left/right
up or down arrow one line up/down
CTRL + left or right arrow beginning of next word in direction of arrow
CTRL + up or down arrow beginning of next paragraph in direction of arrow
PAGE UP up one screen (scrolling)
PAGE DOWN down one screen (scrolling)
CTRL + PAGE UP top of next page
CTRL + PAGE DOWN bottom of next page