Project 1: Word Basics
Clip Art

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

The term clip art is used for drawings that are made for inserting into documents. Some clip art collections include photos.

Collage of clip art

In the olden days, before computers, if you wanted to include an image in a document, you actually had to clip out the picture from a sheet of images using a sharp knife or scissors and paste it onto the paper page with real glue. A printing service would then use a photo process to print your document. Awkward, messy, and difficult to get just what you wanted.

Today's computer methods of including clip art in documents are a breeze in comparison... and you don't have to handle sharp objects!

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word Basics
    InterfaceTo subtopics
    Getting StartedTo subtopics
    FormatTo subtopics
    Images To subtopics
    icon-footprintClip Art
    icon-footprintImage File
    Pre-PrintTo subtopics
    Manage Printing
    ExercisesTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Icon Step-by-Step 

Step-by-Step: Clip Art

 Icon Step-by-Step

What you will learn:

to insert clip art with Microsoft Clip Gallery or Organizer
to resize an image

Start with:Class disk, flyer-World Travel Inc.doc

Warning Selected image: Selecting an image changes many of Word's commands. This can be quite frustrating and confusing if you don't know that you have an image selected. For example, an image remains selected after you have imported it into the document. You may have to click off the image somewhere to remove the selection before you can go on to other tasks.

Open Clip Gallery/Organizer

To help you find the right image quickly, Microsoft Clip Gallery and Clip Organizer group images in categories/collections. 

Icon: TroubleWord cannot find the Clip Gallery/Organizer or any images: The clip art software may not have been installed or Word may be looking for the images on a CD that is not in the CD drive.

If you do not have Clip Gallery/Organizer installed, read through the directions anyway. In this case you will need to do the Resize an Image and Adjust to One Page sections below later, after inserting an image from a file (the next lesson page).

  1. Click on line 3, which is blank. This puts the cursor in that line. You will put an image on this line.
  2. Menu: Insert | Picture | Clip artFrom the menu select  Insert  |  Picture  |  Clip art .

    What happens next depends on your version. Click on the link for your software version to see the next steps.

    Icon: Word 97 Word 97 with Clip Gallery 3.0: The Clip Gallery opens showing thumbnails of the images you can choose from.

    Icon: Word 2000 Word 2000 with Clip Gallery 5.0: The Clip Gallery opens showing thumbnails of the images you can choose from.

    Icon: Word 2002Icon: Word 2003 Word 2002/2003 with Clip Organizer: The Task Pane opens at the right with the Clip Art search pane showing

Resize an Image

Your image is usually not quite the size you want. One of the great features of modern word processors is the ability to change the size of images in your documents.

Warning If you enlarge any image beyond the size it was originally created, it may look jagged. Vector format images change size more smoothly than bitmaps.

  1. Select the image in the document by clicking on it. Handles appear at the corners and in the middle of each side.
  2. Flyer after image insertedCenter the image while it is still selected. If you need to select the image again, just click on it once.

    Icon: Word 97 Word 97: Drag the image to the center.

    Icon: Word 2000 Icon: Word 2002Icon: Word 2003Word 2000/2002/2003: Click Button - Center the Center button.

    [In Word 95 you must put a frame around your picture by selecting the picture and then inserting a frame and then dragging the frame. Whew!]

    Image in edit modeWarning Icon: Word 97 Word 95/97: If you accidentally double-click an image in Word 95 or 97, you are asking Word to edit it. Your image will be put in a new document by itself to edit. Bitmaps images must be opened in a different program to edit them, but images from the Clip Gallery can be modified using the tools on the Drawing toolbar. Note the four gray corners surrounding the image.

    Don't panic if this happens accidentally. Just close the new document and you'll be tossed back to where you were. 

    Image highlightedIf you switch back to your document while this editing document is open, your image has a different look in the original document! It will print normally.

    Icon: Word 2000 Icon: Word 2002Icon: Word 2003Word 2000/200/2003: Double-clicking an image opens a Properties dialog instead.

  3. Move your pointer to the bottom right corner handle until it changes to the Diagonal Resize shape. Diagonal resize

    Dragging with a corner handle changes the width and height at the same time without changing the proportions of the image.

  4. Drag to the lower right to enlarge the image. When you let go, the image re-centers (except in Word 95). Drag again until the image is about as wide as the subtitle "Anniversary Specials". You may need several tries to get the size right. That's normal. To reduce the size, just drag a bottom corner handle up and to the left.
    [In Word 95 you can drag one side and then the other and then Center again, if necessary. The image does not re-center automatically because it is in a frame.]

    The lines at the bottom of the page all popped over onto a second page together when you enlarged the picture. But there is still some room on the first page. What happened??

    These lines have a heading paragraph style, so they will be kept together. It's logical; a heading should not be split up.

Flyer after image resize

Adjust to Fit One Page

You now have a situation to deal with. Your text has moved onto a second page and your flyer must use just one page. Read the directions below very carefully. You will tighten up the spacing by getting rid of unnecessary blank lines. Later you will learn how to change some other characteristics to reduce the length of a document.

  1. Delete the blank line between the last two lines of text.
  2. Delete the last blank lines in the document.
  3. Delete the blank line above the list of trips. Finally you are back to one page!
  4. If you still have two pages, resize the graphic just a tiny bit smaller.
  5. Class disk Save.
    Full disk How to handle a full disk

Flyer back to one page
Flyer after inserting image - on one page again!