Project 1: Word Basics
Format Lines

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

You will learn to format your paragraphs using the Font dialog and with paragraph styles. Using styles is really the only reasonable way to keep your formatting the same throughout a long document or in a set of documents.

Another advantage of styles is that Word can use the paragraphs that are styled with one of the Heading styles to create a table of contents or an outline for you.

As you scroll through a long document, a paragraph with a Heading style shows up as a tool tip. This is a big help in finding the spot you are looking for.



Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word Basics
    InterfaceTo subtopics
    Getting Started To subtopics
    Format To subtopics
    ImagesTo subtopics
    Pre-PrintTo subtopics
    Manage Printing
    ExercisesTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Default Styles

A new blank Word document has a few default styles available. In a later project you will learn how to create your own styles.

Default styles

Word 97/2000

Button: Style, with list opened

Word 2002/2003

Your Document

Below is an image of the document you are going to create. Later you will enhance the text with formatting and an image.

Flyer with initial text
What you will type


Icon Step-by-Step 

Step-by-Step: Format Lines

 Icon Step-by-Step

What you will learn:

to enter text
to select a whole line or multiple lines
to use default paragraph styles
to change font, font styles, font size, alignment

Start with: Word with blank document

Enter Text and Save

  1. If necessary, open a new blank document by clicking on New document the New document button.
  2. Type in your blank document the text shown in the illustration above. Be sure to include all the blank lines, too.

    To help you type in the text, here is a copy of the text you are to type, which will open in a new window. Print this from your browser by selecting from the menu  File  |  Print...  and then OK. Close the window and return to this window.

    Check the image above to be sure you get the blank lines and spaces right.

    Remember that to get a new line you press the ENTER key. A Paragraph mark paragraph mark will appear at the end of the paragraph.

    Notice how long lines are wrapped to fit inside the page. This word wrap feature means that you don't have to press ENTER every time the text reaches the edge of the page. This is quite a change for folks who are used to typing on a typewriter! Your paragraphs will continue to wrap as you make changes to your text or change the page margins or do anything that would change the fit of the text to the page. So remember - don't press ENTER until you need a new paragraph!

  3. Class disk Click the Save button to save your document. Be sure your Class disk is in the drive.
    Full disk How to handle a full disk

    The Save As dialog will appear. Isn't it handy how the Save As dialog box uses the first part of the text as a suggested name?

  4. Press the HOME key to move the cursor to the front of the File name text box.
  5. Type  flyer  in front of World Travel Inc.doc so that the name of the document is  flyer-World Travel Inc.doc . Save the document in the word project1 folder on your Class disk.

    You may have to change folders and drives. Use the Look in: drop list or the Up One Level button Up-One-Level button.

Select a Line

  1. Move your pointer to the margin area beside the first line until it changes from Standard I-beam cursor shape the I beam shape to the selection shape Selection cursor shape. This unmarked area just to the left of the text area is called the selection area. The only way you know you are there is that the pointer shape changes from the I beam shape to the arrow. Move too far to the left and you are out of the selection area. The pointer remains an arrow though. It's a bit confusing until you get used to it.
  2. Select the first line by clicking in the selection area beside the line. This will highlight the entire line!
    Another method is to drag from one end to the other of the text you want to select.

    Reminder: As you work with the text, you may find some lines no longer show on the screen. Use the scrollbars to move the document inside its window.

Format Lines: Styles

  1. Doc: Title and subtitle after applying heading stylesWith line 1 still selected, from the Formatting bar, select the style Heading 1. The formatting changes using the default formatting for Heading 1.
  2. Select line 5, containing the words "Anniversary Specials", by clicking in the margin beside it.
  3. Use the Style box to apply Heading 2 to this line. The formatting of this line is now different, but not the same as Heading 1.

Format Lines: Font Dialog

  1. Select line 1 again.
  2. From the menu, choose  Format  |  Font . The Font dialog box will appear. When you want to make several changes, this dialog is more efficient than using the toolbar.

    Font Dialog

    Your computer may have different fonts to choose from than the illustration shows. Some basic fonts come with Windows. Many programs add their own fonts, especially word processors and graphics programs.

  3. Click on Matura MT Script Capitals in the Font list to change the font for the selected text.
    This font comes with MS Office. If you don't have this font, choose one that is similar.
  4. Change the Size to 36 by scrolling in the Size control until you can click on the "36".
  5. Change the Color to Green by clicking the down arrow to open the list and scrolling until you can click on "Green". [In Word 95 this color is called "Dark Green".]
  6. Click in the box beside Shadow in the list of Effects.
  7. Click on OK to apply your changes.

    Green wavy underline marks possible grammar errorsIn some versions of Word a wavy green underline appears underneath the title. This means that Word thinks there may be a grammar error.

  8. Grammar Message: Fragment If you have the wavy green underline, right click on the title. The menu shows that Word thinks this is a sentence fragment. If you click on Ignore Sentence. Word will forget about, but only for this editing session. You don't need to bother this time.
  9. Center your text by clicking on Center button the Center button on the toolbar.
  10. Select line 5, containing the words "Anniversary Specials", by clicking in the margin beside it.
  11. Right click on the highlighted text and choose  Font  from the popup menu.
  12. In the Font dialog box change: Font = Arial, Style = Bold Italic, Size = 24, Underline = Single, Color = Green.
  13. Center the line using the Center button.

Select Multiple Lines

  1. Move the pointer to the left margin beside line 8, which starts the paragraph "In honor of...".
    Tip To see which line your cursor is in, look at the Status bar.
  2. Click to select the line, but don't release the mouse button yet.
  3. Drag down the left margin to the end of the list of trips and release the mouse button. You will highlight all the lines you dragged across.

Multiple lines selected

Format Lines: Toolbar

  1. While the highlighting remains, from the toolbar, choose Font = Arial, Size = 18, and click Bold button the Bold button.

Multiple lines after formatting

Format Lines: Paragraph Styles

  1. Select the last two lines of text and the two paragraph marks below them.
  2. While the lines are selected, click on the arrow beside the Styles drop list of on the Formatting toolbar.

    Warning Styles change automatically: Word may be set to automatically update styles to match the formatting you apply yourself. This automation can be helpful, but is certainly frustrating if you don't know why your styles are changing! This choice is in the Style dialog in Word 97/2000.

    Icon: Word 2002 Icon: Word 2003 In Word 2002/2003, the choice is in the Modify Style dialog, which you open by right-clicking a style in the Styles and Formatting task pane.

    Icon: Word 2002 Icon: Word 2003 In Word 2002/2003, you will see in the Styles list the formatting you have applied yourself as well as the named styles. Handy!

    Button - Style

    Word 97/2000

    Button: Style from flyer, Word 2002

    Word 2002/2003

  3. Apply Heading 2 to your selected lines.
  4. Center the lines using the Center button.
  5. Change the font size to 20 using the Size drop list.

    Bottom lines selected

  6. Class disk Save the document with the same name. [flyer-World Travel Inc.doc ]
    Full disk How to handle a full disk