Project 1: Word Basics
Word Help

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

Office Assistant

Office Assistant-97-ClipitThe animated Office Assistant appeared first in Office 97, to provide another way to get the help you need. Office Assistant can offer a suggestion based on what it thinks you are trying to do. Or you can type in a question in a natural way. The Assistant then lists topics that may help answer your question.

[In Word 95 you do this kind of natural language search in the Answer Wizard.]

Office Assistant  2000- ClipitWith Office 2000 the Office Assistant has become transparent, but otherwise works the same as before.

If there is a light bulb beside the Office Assistant, clicking it will bring up a tip about what you were just doing. If there is more than one tip on the topic, you can rotate through the list.

In the Step-by-Step section below you will use the Office Assistant to learn about and apply paragraph and character styles.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word Basics
    InterfaceTo subtopics
    Getting Started To subtopics
    icon-footprintOpen Word
    icon-footprintWord Settings
    icon-footprintHelp- Topics
    icon-footprintHelp- Assistant
    FormatTo subtopics
    ImagesTo subtopics
    Pre-PrintTo subtopics
    Manage Printing
    ExercisesTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: ReportTo subtopics


Icon Step-by-Step

Step-by-Step: Office Assistant

 Icon Step-by-Step

What you will learn:

to turn on Office Assistant
to use Office Assistant to get help
to learn how styles work
to apply paragraph & character styles

Start with: Word with blank document (Word is open with a blank document.)

Turn on Office Assistant

If you do not see the Office Assistant, it may be just hiding.

  1. From the menu choose  Help .
  2. Click on Show the Office Assitant , the second item in the menu. The animated Office Assistant appears on your screen.

    If the second item is  Hide the Office Assistant , then the Assistant is already showing on your screen somewhere.

    If the second item is grayed out, open the Help dialog by clicking on the first item in the menu, close the dialog, and then look at the menu again.

Use Office Assistant to learn about Styles

  1. Office Assistant list of questionsOpen the Office Assistant dialog by clicking on the Assistant cartoon.
    Keyboard tip Or press the F1 key.
    The Office Assistant dialog appears with questions that you might want to ask, related to what you were just doing. Different versions have somewhat different suggestions here.
  2. In the text box type  style a paragraph  and then click the Search button. A list of topics about styles appears.
    Icon: Word 2003 In Word 2003, the list is in the task pane, Search Results.
  3. Click the topic:
    Icon: Word 97 About styles.
    Icon: Word 2000, Icon: Word 2002 Icon: Word 2003 About formatting text by using styles.

    A Help window appears with an explanation of what styles are.
  4. Read the topic and any related topics. Icon: Word 97 Icon: Word 2000 Icon: Word 2003Look especially for information about how Word may be automatically changing your styles! Then close Help.
    The Office Assistant's list is gone (except in Icon: Word 2003 Word 2003). How sad! Do not lose hope!
  5. Double-click on the Office Assistant again.
    Icon: Word 97 Icon: Word 2000 In versions before Word 2002, the list about styles is gone, but our search words are still there.
    1. Click on Search to get the list back.
    2. Click on Apply a different style. Another Help window appears.
    3. Read the topic, especially the Tip at the bottom.

    Icon: Word 2002 Word 2002: The Search list re-appears. An improved version!

    1. In the Search box type auto update style and then click the Search button.
    2. Click on the topic Automatically update a paragraph style.
    3. Read the topic.

    Icon: Word 2003 Word 2003: The Search Results task pane is still open.

    1. Click on Automatically update a paragraph style
    2. Read the topic.
  6. Close the Help window.

Apply Styles

Start with: Word with blank document Styles documentShow Marks button Show Marks is on.

You will create a document like the one at the right by using Styles.

  1. In your blank document type the words Word Project 1  and then press ENTER to get a new line.
  2. Type your name and press the ENTER key to get a new line.
  3. Repeat the last step four more times for a total of 5 lines that contain your name.
  4. Click in line 1 somewhere, without selecting any letters.
  5. Click on the arrow at the end of Styles drop list the Styles control.
  6. Select the style Heading 1. The style is applied to the whole paragraph, which in this case is just one line.

    You don't have to select the whole paragraph. The cursor just needs to be somewhere inside the paragraph.

    The little square to the left of a line means that this paragraph is styled with one of the Heading styles. The Heading styles are used to create an outline of your document. Not too helpful for this short document, but really nice for longer ones.

    [If you do not see the squares and paragraph marks, you need to Show Marks by clicking Button: Show Marks the Show Marks button. If you do not see this button, click on the Button: Double arrow at end of toolbar double arrow at the right edge of the Formatting toolbar to see the hidden buttons.]

  7. Click in line 2
  8. Apply the style Heading 1 to it, as in the previous step.
  9. Click in line 3.
  10. Choose from the Styles drop list the style Heading 2.
  11. Continue, applying Heading 3 to line 4 and Normal style to line 5. No change occurs in line 5 with the Normal style since that's what was already applied to the text.
  12. Move your pointer to the end of line 6.
  13. Select line 6 by dragging back across the line to the left.
  14. From the toolbar click on the Bold and Italic buttons Bold and Italics buttons and then change the size to 20 using Font Size the Size drop list. Then click in a blank part of the document to deselect the text.
  15. On line 6, select just your first name by double-clicking it. (This works for single words.)
  16. Icon: Word 97 Icon: Word 2000  While your first name is selected, select from the Styles list the style a Default Paragraph Font, which is a special character style rather than a paragraph style.

    A character style applies to just the selected text while a paragraph style applies to the entire paragraph. This special style will return the selected text to the original paragraph style. This is one way to dump a whole set of changes.
    Icon: Word 2002 Icon: Word 2003 While your first name is selected, select from the Styles list the style Clear formatting. This "style" returns the selected text to its underlying paragraph style, clearing any changes you made separately.
    WarningIcon: Word 2002Icon: Word 2003 If you select the whole paragraph and apply Clear formatting, you will clear the paragraph style as well as any separate formatting. This is a fast way to get all the way back to the default font formatting.
  17. Make the same changes on the second line, which has the style Heading 1- select the line, bold, italics, size 20, select first name only, apply Default Paragraph Font style ( Icon: Word 2002 Icon: Word 2003 Clear formatting.).
    The result looks different from the previous line! You have returned the paragraph to its original paragraph style. For line 2 that is Heading 1 instead of Normal. You have to pay close attention to the details or your head will start spinning!
  18. Class disk Save this document by clicking Save button the Save button. Since this is a new document, you will see the Save As dialog box. Name the document  mystyles.doc  and save it in the word project1  folder on your Class disk.
  19. Print icon Print by clicking Print button the Print button on the toolbar.
  20. After your document prints successfully, use the Close button Close button for the document to close the document, but not Word itself, if you are going to continue working at this time.

    TipDo not close a document until you have checked that the printing finished and was correct.