Project 3: Brochure
Format Flap

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

Now that you've got some experience with paragraph and character styles, you can get back to the Tahiti brochure. World Travel Inc. wants to create a whole set of travel information brochures. To keep the look of these brochures the same it makes sense to create some paragraph and character styles. It's less strain on the brain!

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: Brochure
    Linked Text BoxesTo subtopics
    Brochure Subtopics display
    icon-footprintDoc Template
         Paragraph Dialog
    icon-footprintBrochure Cover
    icon-footprintBrochure Back
    icon-footprintBrochure Flap
    icon-footprintCharacter Spacing
    icon-footprintApply Styles
    icon-footprintFormat Flap
    icon-footprintBrochure Inside
    ExercisesTo subtopics

Project 4: ReportTo subtopics


Icon Step-by-Step 

Step-by-Step: Brochure Flap - Format Text

 Icon Step-by-Step

What you will learn:

to modify a paragraph style
to create a new paragraph style
to create a character style
to create a block quote style
to insert an image in a text box

Start with: Class disk Icon- Word with blank document, brochure-tahiti4.doc from a previous lesson, tahiti.doc from the resources files 

Now that you have practiced with styles , you can do some neat formatting easily. 

  1. Open brochure-tahiti4.doc from your Class disk.

Modify a Heading Style

  1. Position the cursor in the line containing the text  General Info 
  2. Apply the style Heading 2 from the Style box. You can't modify a style unless you first apply it. 
  3. Select the first line.
  4. Open the Font dialog:
       Font = Garamond
       Style = Regular
    Size = 14
  5. Click on OK.
  6. Open the Paragraph dialog:
       Spacing Before = 0
       Spacing After = 3 pt.,
       Line Spacing exactly 12 pt.
  7. Click on OK.
  8. Open  the Borders dialog:
        Apply ¾ pt. solid line to just the bottom of the paragraph.
  9. Click on OK.
      Text - Text Box 1- General Info formatted
  10. Dialog- Modify Style - Heading 2 Icon: Word 97 Icon: Word 2000 Click in the Style box on the Formatting toolbar to highlight Heading 2. Press ENTER. Click on OK to accept the changes to the style.

    A dialog appears asking if you want to update the style to match recent changes. This is the default choice.

    Notice the checkbox. If you planned to make other changes to this style, you could check the box. If checked, all changes later made to text with this style will be applied to all paragraphs using the style! Leave it unchecked this time. You are finished with this style.

    Icon: Word 2002Icon: Word 2003 If necessary, click the Styles and Formatting button to open the Task Pane to Styles and Formatting.
    Right click the Heading 2 style in the Task Pane. From the popup menu select Update to Match Selection. The Heading 2 style is changed.


  11. Click the arrow in the Style box on the Formatting toolbar to see the headings again.

    Heading 2 now uses the formatting that you applied to  General Info . You just modified a paragraph style!
    Styles list with new Heading 2Styles list with new Heading 2 (2003)

  12. Press the ESC key to close the Styles list.
  13. Class disk Save as  brochure-tahiti5.doc .
    Full disk How to handle a full disk

Create a Paragraph Style

The paragraphs below the heading in Text Box 1 are a list. You will create a new style for this list.

  1. Drag to select the paragraphs below the heading except for the last one  Beautiful weather… .
  2. Set the Font to Garamond and the Size to 12 using the toolbar.
  3. Right click on the list and select Bullets and Numbering from the popup menu.
  4. Select a scheme to customize and then click on the Customize button.
  5. Sun shape for bulletClick on the Bullets button and select Font = Wingdings, and click on the sun shape (between the airplane and the water drop) to be the bullet.
  6. Click on OK to close the Symbols dialog.
  7. Set Bullet indent = 0 and Text indent = .25" (.63 cm).
    Icon: Word 2002Icon: Word 2003 Set Tab indent to 0 also.
    Only a small indent can be used since the text box is rather narrow.
  8. Click on OK to close the dialog.
  9. Text Box 1 with bulletsWhile the text is still selected:

    Icon: Word 97 Icon: Word 2000  Click in the Style box on the Formatting toolbar and type  bullet-sun . Press the ENTER key to create a style with this name and the characteristics of the selected text.
      Icon: Word 2002Icon: Word 2003 Click the New Style button in the Task Pane. The New Style dialog, type   bullet-sun .
  10. Click the OK button. Your new style appears in the Task Pane.

    Text must be selected for this to work!
  11. Make sure that only 4 paragraphs have bullets, as in the illustration.

  12. Styles list with new style bullet-sunClick on the arrow in the Style box to display the list again. Your new paragraph style bullet-sun is on display.
  13. Class disk Save. [brochure-tahiti5.doc]
    Full disk How to handle a full disk


Create a Character Style 

Sometimes you want a word or phrase in a paragraph to have different styling from the rest of the paragraph. Vocabulary words and key phrases are often emphasized this way. Using a character style makes it easy to be consistent throughout your document. Plus, you update all the places where the style is used at once when you modify the style. A real time-saver!

The simplest change is to make the characters bold or italic. You can create subtle but effective styles in other ways by changing the spacing, scaling, or position of the characters.

The first phrase in each bulleted item in Text Box 1 is actually a topic title. You will create a character style for these topics.

  1. Dialog - Font | Character Spacing for WeatherSelect the word  Weather  in line 2. Notice that the status bar is not showing line numbers for your text in a text box.
  2. Open the Font dialog from the Format menu. Select Bold.
  3. Click on the tab Character Spacing.
  4. Change Spacing to Condensed. Did you see the change in the Preview box. The default setting is by 1 pt. Change this to 0.5 pt.
  5. Click on OK to close the Font dialog.

Next you will save these settings as a character style. If you used the technique you just used to create the bullet-sun style, you'd get a paragraph style, not a character style. For Word 97/2000 you must use the Style dialog instead. Word 2002/2003 makes this easier!

        Icon: Word 97 Icon: Word 2000 Character Style

  1. Dialog- Style for WeatherWith Weather still selected, on the menu, select  Format  |  Style... 

    The Style dialog opens. On the left is a list of styles in use. The highlighted style is the one in use where the cursor is in your document.

    If this is not the list displayed, choose it in the List drop list.

  2. Click on the button New...

  3. Dialog- New Style - settings for emphasisIn the Name box type  emphasis . (Must be just like this. Do not capitalize.)
  4. Choose Character in the Style type box. Notice that the characteristics you just set are listed in the Description area.
  5. Click on OK and then on Apply.

        Icon: Word 2002Icon: Word 2003 Character Style

  1. With Weather still selected, click on the New Style button in the Task Pane.
  2. In the New Style dialog, in the Name box type  emphasis . (Must be just like this. Do not capitalize.)
  3. Select Character in the box for Style Type.
  4. Click on OK

Apply Character Style

  1. Text Box 1 - emphasis style addedSelect the following phrases in the other paragraphs and use the Style box to apply the emphasis style to each of them:
     Time ,  Dangerous animals ,  The Sun 

    Of course, you could have used the Format Painter to apply the characteristics of  Weather  to the other phrases. But, by using a character style, you can change the styling of all the phrases at the same time, by changing the emphasis style itself.

  2. Class disk Save. [brochure-tahiti5.doc]
    Full disk How to handle a full disk

Create a Block Quote Style

You will format the final line in Text Box 1 as a block quote. This term refers to text which is indented on both sides, as is done when quoting a section of another document or a poem.

This block quote will have a shaded background. Normally shading applies to the paragraph only. It would look better to have some shading further away than just the top of the tallest letter!

You will use a border method that tricks Word into doing just what you want. By setting a border, you can then set the distance the border is from the text. That setting makes the shading expand until it meets the border. Sneaky! Using a white border on white paper adds white space around the block quote text. We are getting very smart!

  1. Place the cursor at the beginning of the last line -  Beautiful weather... . Press the ENTER key to create a new blank line above the paragraph.
  2. Select the entire last line  Beautiful weather for beautiful people! 
  3. Use the Font dialog to format as:
      13 pt
      Condensed by .25 pt

  4. In the Paragraph dialog:
       Alignment = Centered
    Line spacing before = 0
    Line spacing after = 12 pt
    Line spacing at least 12 pt.
  5. Open Borders and Shading....:
    On the Border tab, set a Box border in white at 3 pt. applied to Paragraph.
  6. Click on the Options button and set the Distance from text to 12 pt for all 4 sides.

    TipIf you go back and make changes to the settings, you will have to reset the Options distances.

  7. On the Shading tab, set 5% gray shading to paragraph.
  8. Click on OK to close the dialog.
  9. Text Box 1 - Block quote addedWith the last paragraph still selected, using a method used above, create a style named Block quote .
  10. Drop the Style list to see your new style on display.
  11. Class disk Save.
    Full disk How to handle a full disk

Insert and Border an Image

  1. Move the cursor to the line below the block quote.
  2. Select  Insert  |  Picture  |  From file  on the menu.
  3. From the resource files, select the image  map-Pacific.gif . The full path to the file is c:\My Documents\complit101\words\tahiti\map-Pacific.gif.
  4. Click on the image in the document to select it.
  5. From the menu select  Format  |  Borders and Shading…  |  Border .
  6. Select the Box border with black ¾pt solid line; apply to Picture.
  7. Click on OK to apply the border.

Remove Lines from Text Boxes

  1. Change Zoom to  Whole Page .
  2. Click on the Text Box 1's border.
  3. Hold the SHIFT key down and click on the border of Text Box 2 and Text Box 3. This results in all three being selected at the same time. Don't get an image's border instead!
  4. Right click on a text box border and select  Format Text Box .
  5. On the tab for Colors and lines, under Line, select Color = No line. Click OK.
  6. Switch to Print Preview to see how page 1 looks.
  7. Add a header with your name and the date on the left. On the right type  Word Project 3 
    The header is too close to the paper's edge.
  8. While viewing the header, drag the top of the white space on the vertical ruler down to make the Header space about half as tall. 
  9. Check Print Preview again to verify that the header will print.
  10. Class diskIf all is correct, save as  brochure-tahiti5.doc  in the  word project3  folder of your Class disk.
    Full disk How to handle a full disk
  11. Print icon Print page 1 only !

Brochure - page 1 completed