Project 3: Brochure
Apply Styles

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

Styles are very useful for keeping your formatting consistent throughout your document.

Before you use styles in your brochure, you will practice on a simpler document. There are separate directions for Word 97/2000 and Word 2002.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: Brochure
    Linked Text BoxesTo subtopics
    Brochure Subtopics display
    icon-footprintDoc Template
         Paragraph Dialog
    icon-footprintBrochure Cover
    icon-footprintBrochure Back
    icon-footprintBrochure Flap
    icon-footprintCharacter Spacing
    icon-footprintApply Styles
    icon-footprintFormat Flap
    icon-footprintBrochure Inside
    ExercisesTo subtopics 

Project 4: ReportTo subtopics


You will be using the New Style and Modify Style dialogs. These look the same! There are quite a number of features.

Parts of the Modify/New Style dialog

The New Style and Modify Style dialogs are the same. There are some differences between versions of Word.

Dialog- Modify Style - Heading 1

Word 97/2000

Dialog: New Style, Word 2002

Word 2002

Name: You can create your own names. Just type in the name. Try to keep your names descriptive, but short.

Style type: Paragraph or Character
Icon: Word 2002Icon: Word 2003 Word 2002/2003 also has table and list styles.
This box is grayed out when you are modifying a style so that you cannot change the type. When creating a new style, you will, of course, need to pick a type.

Based on: a style in the template to base this style on. Your modified or new style will have all the characteristics of the one you choose here, unless you change them or choose (no style) at the top of the list. Choose a style that is already a close match to what you want. Save as many steps as possible!
WarningWhen you change a style, all styles based on it are also changed. This can be extremely useful or extremely confusing!!

Style for following paragraph: It can be handy to have a particular paragraph style follow this one. For example, after a title style, you might want to always have a subtitle style next. Or, after a certain heading style, you might always have a bulleted list.

Formatting buttons: Icon: Word 2002Icon: Word 2003 Word 2002/2003 has Formatting toolbar buttons right in the dialog for the most common formatting choices.

Dialog: Style - Formatting buttons, Word 2002

Dialog: Style: Preview sectionPreview: Shows what the style looks like.

Dialog: Style: Description sectionDescription: Lists the settings for the style. The description will be cut off if it gets too long for the space.

Dialog: Style: Checkbox for Add to TemplateAdd to template checkbox:  Adds your modified or new style to the document's template.
Warning Dangerous if you are modifying standard styles. All documents that use that template will now use your changes. The template behind the document in the illustration is  Making changes to that template affects all new documents and many existing documents. I don't think the current style is one you want to see that much of!

Dialog: Style: Checkbox for Automatically updating styleAutomatically update checkbox:  Tells Word to watch what changes you make to paragraphs that use this style and automatically change the style to match.
Warning When Automatically update is on, you cannot format a particular paragraph differently without changing all paragraphs that use that style. This is feature is very helpful when you know what is happening. It's extremely frustrating if you don't know why things are changing all over your document!

Menu - Modify Styles - Format...Format button: Opens a menu of formatting dialogs.

Shortcut keys button:  Icon: Word 97 Icon: Word 2000 Opens a dialog for assigning a special key combination to apply this style in your document. Handy for styles that you use a lot, especially if your Styles list is long.
Icon: Word 2002Icon: Word 2003 In Word 2002/2003 Shortcut key... is on the Format button menu.


Icon Step-by-Step 

Step-by-Step: Modify a Style

 Icon Step-by-Step

What you will learn:

to apply a heading style with a key combo
to modify a style with the Formatting bar
to modify a style with the Style dialog

Start with: Class disk Icon- Word with blank document, a blank document

Create Document

  1. Open a blank document.
  2. Type several lines of text in this blank document. Include at least 3 paragraphs. They don't have to be long! They can even be nonsense letters. (You will print this later, so don't get too carried away.)
  3. Open the Style list on the Formatting bar to see what the default choices are. The style names are formatted with the style, so you have an instant preview.

    Styles drop list- default styles Styles drop list- default styles (2003)
    Default styles: Different in different versions

    TipIf you see other styles in your list, then someone has modified the standard template  on your computer. That is handy if you always want to use certain styles. On the other hand, if other people use your computer, they may be confused with your styles.

Apply Style: Style Box/Key combo

  1. Place the cursor in paragraph 1.
  2. From the Style Text Box select Heading 1. 
    Keyboard tip  You can also use the key combo CTRL + ALT + 1.
  3. Move the cursor to paragraph 2. Select the style Heading 2 from the Style box.
    Keyboard tip You can also use the key combo CTRL + ALT + 2.
  4. Text - heading styles appliedMove the cursor to your third paragraph and apply Heading 1 with the key combo CTRL + ALT + 1.
  5. Class diskSave as  styles.doc  to the  word project 3  folder of your Class disk.
    Full disk How to handle a full disk

Update a Style to Match Selection

If you applied a style to a paragraph and then changed the formatting of the paragraph, you can make Word change the definition of the style to match your new formatting. It's not quite obvious in Word 97/2000, but it's easy once you learn how.

In the steps below you will add some formatting and then update Heading 1 to use what you added. There are different methods for Word 97/2000 and for Word 2002/2003. 

       Icon: Word 97 Icon: Word 2000 Style Box: 

  1. Select your first paragraph, which you styled with Heading 1.
  2. Formatting the first paragraphUse the Formatting bar to change the formatting to:
        Font: Wide Latin
    Size:   20
        Color: Red
        Alignment: Center
  3. Dialog - Modify StyleWith the cursor still in the first paragraph, click in the Style box on the Formatting bar which shows Heading 1, and press ENTER. A dialog appears that gives you two choices - to update the style to match what you just did or to reapply the existing style formatting and throw out your changes.
  4. Select Update the style to reflect recent changes and click on OK. What changed?

    Text - Styles changedYour third paragraph also used the Heading 1 style. Its formatting changed, too, when you changed the style.

  5. Styles list with new Heading 1Open the Styles list again. Heading 1 now matches your changes! Isn't this cool!? All paragraphs in the document that use this style are automatically changed when you changed the style's definition.

       Icon: Word 2002Icon: Word 2003 Styles and Formatting Pane:

  1. If necessary, open the Task Pane to Styles and Formatting by clicking Button: Styles and Formatting the Styles and Formatting button at the left of the Formatting toolbar.
  2. Select your first paragraph, which you styled with Heading 1.
  3. Formatting the first paragraphUse the Formatting bar to change the formatting to:
        Font: Wide Latin
    Size:   20
        Color: Red
        Alignment: Center

    Task Pane: Styles and Formatting: Heading1 with formatting appliedAs you make changes, a new item appears in the Style box Button: Style - formatting applied to Heading 1 and also in the Styles and Formatting pane, with your new formatting described and displayed.

  4. Task Pane: Styles and Formatting: Update to Match SelectionWith the cursor still in the first paragraph, right click on the original Heading 1 item in the task pane. (Not the one with your changes!)
    Icon: TipNotice that the popup menu tells you how many instances there are of this style in the document and you can select all of them at once. Could be helpful!
  5. From the popup menu select  Update to Match Selection .
    The Heading 1 item changes and so does the 3rd paragraph in your document, which also was styled with Heading 1. In fact, all paragraphs that use Heading 1 style would change. The style for the formatting that you applied yourself vanished.

Heading 1 style has changed

Modify a Style:

Sometimes you would rather change the style definition without having to find a paragraph that uses the style and format it first. You can do that through a dialog, somewhat different between Word 97/2000 and Word 2002/2003.

        Icon: Word 97 Icon: Word 2000 Style & Modify Style Dialogs

  1. Open the Style dialog.  Format  |  Style... 
  2. Dialog - Style - styles in useLook at the list of styles at the left of the dialog. The List box at the bottom says that these are the Styles in use.

    Hmmm. This list is a little different from the Styles drop list. It does not show Heading 3. Sometimes this list will show styles that you cannot find when you check every paragraph. Another place to get a little bit confused!

  3. Dialog - Style - All stylesAt the bottom of the dialog, in the List text box, select  All Styles . A much longer list of styles appears! The template is really packed with standard styles.

  4. Select Heading 1  and click the Modify... button. The Modify Style dialog appears. [The parts are described above in the blue section.]
  1. Menu - Modify Styles - Format...Click the Format... button at the bottom of the Modify Style dialog. A menu of formatting dialogs appears. From here you can set every characteristic for the style. These are the same dialogs that you can open from the Word menu to format text directly. Open several of them and remind yourself of how many choices you have!
  2. Make the following changes:
    Font... dialog = font Britannic Bold
                               size 18
                               color Sea Green

    Paragraph... dialog =
                               left indent 1" (or 2.5 cm)
                               right indent 1" (or 2.5 cm)
                               before 6 pts
    after 6 pts.
    Border... dialog =
                               Border Shadow
    Width  1 pt.
                               Shading Light Green  
  3. Text - Heading 1 in greenClick on OK to close the Modify Style dialog and on Apply to close the Style dialog. Both paragraphs that used the Heading 1 style are changed. Nifty!

          Icon: Word 2002Icon: Word 2003 Modify Style Dialog

  1. In the Task Pane, right click on the style Heading 1.
  2. From the popup menu, select  Modify...
    The Modify Style dialog appears. (It looks just like the New Style dialog!)
    Dialog: Modify StyleThere are a number of toolbar buttons here for common formatting choices. For the rest, you can click on the Format... button and then select from the menu, just like the normal Word menu.
  3. Make the following changes:
    Formatting buttons =
           font Britannic Bold
           size 18
           color Sea Green
    Font... dialog=
    Paragraph... dialog =
            left indent 1" (or 2.5 cm)
            right indent 1" (or 2.5 cm)
            before 6 pts
    after 6 pts.
    Border... dialog =
            Border Shadow
            Shading Light Green    
  4. Text - Heading 1 in greenClick on OK. Your changes are applied to the Heading 1 paragraphs in your document.


  1. Header: Create a header for the document with your name, 2 spaces, and the date on the left and Word project 3 on the right.
  2. Class disk Save to your Class disk as  styles2.doc .
    Full disk How to handle a full disk
  3. Print icon Print.

Now you should be ready to use some of your new skills on your brochure.