Project 3: Brochure

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

In the Word Basics lessons you learned how to apply paragraph and character styles.  A style is a way to apply a whole set of formatting choices at once. You even formatted the Trip Planner using the styles from a template, in the AutoTools lesson AutoFormat Document. But you did not change an existing style or create a brand new style. Now you will!

You can work with styles from the Formatting bar and from a set of dialogs. The bar buttons are faster, but not all your choices are on the Formatting bar.

Why bother with styles?

Consistency - When writing long documents or several documents you want to look alike, it is easy to forget how you formatted the various parts. Using styles makes it easy to be consistent.

Saves time & effort - For example, you could create a style that would format the company name just right, likeLogo - World Travel Inc Applying a style is much faster than selecting 5 characteristics each time! Plus, you don't have to remember what font and size you used!

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: Brochure
    Linked Text BoxesTo subtopics
    Brochure Subtopics display
    icon-footprintDoc Template
         Paragraph Dialog
    icon-footprintBrochure Cover
    icon-footprintBrochure Back
    icon-footprintBrochure Flap
    icon-footprintCharacter Spacing
    icon-footprintApply Styles
    icon-footprintFormat Flap
    icon-footprintBrochure Inside
    ExercisesTo subtopics 

Project 4: ReportTo subtopics


Types of Styles

Word has several kinds of styles to help you out.

  •  Icon- Character style character style
         applies font, font size, color, bold, italics to the selected text

  •  Icon - Paragraph style paragraph style
        applies line spacing, alignment, borders, and character formatting to the whole paragraph

Icon: Word 2002Icon: Word 2003 Icon: New for Word 2002 Word 2002/2003 adds two types of styles:

  •   Icon: Bullet and Numbering style  list style
    applies alignment, numbering or bullet choices, and font styling to a list

  •   Icon: Table style   table style
            applies borders, shading, alignment, and font styling in tables


There are several tools to use to work with styles in your document. These are explained in turn below.

  • Style control on the Formatting toolbar

  • Icon: Word 97 Icon: Word 2000 Style dialog

  • Icon: Word 2002 Icon: Word 2003 Styles and Formatting task pane

  • Style area in Normal view

Style Text Box

The Style text box on the Formatting bar show the style of the text at the cursor location. The arrow at the right end opens a list of the styles available for you to use in the current document. Starting with Word 97, this list actually applies the style formatting to the style's name in the list .

Styles drop list- default stylesIcon: Word 97 Icon: Word 2000 In Word 97/2000, at the right of the Style list you can see the symbol for the style type, its alignment, and the exact font size. The style's name is displayed with its font characteristics.

Styles box list - Word 2002 - icons for type of styleIcon: Word 2002Icon: Word 2003 In Word 2002/2003, at the right of the Style list you see only the icon for the style type. The list displays the style name with its actual alignment, as well as with all its font characteristics.


Task Pane: Used stylesIcon: Word 2002Icon: Word 2003 Icon: New for 2002In Word 2002/2003 the Style text box also shows sets of formatting that you have applied yourself. The illustration of a Style list at the right includes not only the default Heading 2 style but also a Heading 2 that has been modified by changing the font, font size, font style, and color.

Icon: Word 97 Icon: Word 2000 Style Dialog

The Style Dialog can be used to create, delete, and modify the paragraph and character styles in your document. The Style dialog offers many options and is the only place you can do some things, like delete a style from the document.

You open the Style dialog with the menu command  Format  |  Style... . From here you can choose the New... or Modify... buttons to open dialogs that let you set all the characteristics for your style.

Dialog: Style (Word 2000)

Word 2000

Dialog: Style (Word 2002)

Word 2002

The illustration shows the default settings for a new Word document. The description section of the dialog will be chopped short if it is longer than will fit in this space.

Icon: Word 2002Icon: Word 2003 The Styles and Formatting Task Pane, discussed below, replaces the Style dialog.

Icon: Word 2002Icon: Word 2003 Styles and Formatting Task Pane

The Styles and Formatting button Button: Styles and Formatting at the left end of the Formatting toolbar opens the Task Pane to Styles and Formatting. In this pane you can see the styles being used and the ones that are in the document's template that you could use.

At the top of the pane in the box Formatting of selected text,  you see an example of the formatting being used at the cursor location. Unfortunately, this feature does not work for text in a textbox.

Task Pane: Styles and Formatting for the brochure

Dialog: New Style, Word 2002New Style:
Clicking the New Style button in the Task Pane opens a dialog where you can create your own style from scratch or based on an existing style. Its initial settings are based on the style where the cursor is.

Menu: Right click style in task paneModify Style:
To modify an existing style, right click on the style in the task pane list. Choose the   Modify Style  command from the popup menu to open up the Modify Style dialog. (It's amazingly similar to the New Style dialog!)

Another choice on the popup menu is  Update to Match Selection . That automatically changes the style to match the currently selected text. Fast and easy!

Styles Area (Normal View)

While these lessons use the Page Layout view primarily, many people like to use Normal view. In Normal view, the area to the left of the page shows what style has been applied to the text. Double-clicking the style name on the left will open the Style dialog where you can see exactly what formatting is being used.  You can also modify the style from the Style dialog.

Because styles are so useful, you will first practice before applying styles to your brochure.