Working with Words: Word 97 - 2003

Title: Jan's Illustrated Computer Literacy 101

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# or symbol


# or symbol

The extension part of a file name for a Word document, like myletter.doc.
The extension part of a file name for a Word template, like


adjustment handle
A yellow diamond shape Adjustment handle at the edge of an AutoShape or vector drawing. Dragging this handle makes adjustments to the AutoShape or vector drawing. The mouse pointer has the delta shape while you are dragging the adjustment handle.
How a document part lines up: left, center, right, justify
Align Bottom
button - Align Bottom Aligns text from the bottom, for text that runs vertically.
Menu - Align Bottom Draw | Align.  Aligns bottom edges of the selected objects.
Align Center
Menu - Align Centerr Draw | Align.  Aligns the selected objects so that a straight line would go through their centers.
Align Left
button - Align Left The aligned document part is on the left side at the edge of the text area.
Menu - Align Left Draw | Align. Aligns the selected objects at their left edges.
Align Right
button - align right The aligned document part is on the right side at the edge of the text area.
Menu - Align Right Draw | Align. Aligns the selected objects at their right edges.
Align Top
Button - Align Top  Aligns text from the top, for text that runs vertically.
Menu - Align Top Draw | Align. Aligns the selected objects at their top edges.
An automatic feature that corrects common typing errors. It can also be configured to do autoformatting by replacing certain characters with special symbols or lines. For example the copyright symbol ©replaces (c). AutoCorrect can also be used to insert AutoText to replace a set of characters with a full name or even a whole letterhead or standard paragraphs.
Automatically creating headings, bullets, lists, borders, numbers, fractions, and replacing certain characters with special symbols or lines.
One of the pre-defined shapes that you can draw with the Drawing toolbar.

AutoShapes palettes

Button - AutoSum  Adds up the numbers in the column above or in the row beside the selected cell.
An automatic feature that inserts often used text. For example, you can create an AutoText entry of your favorite closing phrase and signature lines for letters. Just starting the phrase will put the whole set of lines in your letter.


The invisible line that text sits on.
A listing of all the sources used to research the document.
block quote
Text that is indented from both left and right compared with normal text. This formatting is used to set off quotations from regular text.
Bold button The Bold button makes the selected text wider and darker, like this.
The area around the outside of an object. The border may not be visible, depending on the choices for formatting.
Borders paletteButton - Borders - all Puts a line around something, like a paragraph or an image. You can chose which edges to show.

brochures for China and ParisA document that folds, creating several panels of text.

A point in a document where the layout changes. See Page break, column break, section break.
Browse Objects
Browse Objects button Opens a dialog that lets you browse the document by page number, division, bookmark, etc.
A shape that marks each item in a bulleted list. The standard shapes are a circle, a square, and a disc, but any character from a symbol font can be used.
bulleted list
A list which has a shape instead of a number at the front of each item in the list.
  • line 1
  • line 2
  • line 3


The smallest part of a table, formed at the intersection of a row and column.
Center button Aligns the selected text or image in the center of the text area
a single letter, number, or other special character, like #, $, and %
character spacing
The distance between two characters. Every font has a standard spacing, but this can be changed with the Character Spacing tab on the Font dialog.
character style
A saved combination of the font, font size, and font style that will be applied only to the selected characters instead of to the whole paragraph.
A source which was used as the source of a statement in a document.
Clear formatting
Icon: Word 2002Icon: Word 2003 Choice in Styles that returns the paragraph to Normal, or returns selected text to the underlying paragraph style.
clip art
Images that are intended to be pasted into documents
Clip Gallery
A program that manages clip art, videos, and sounds. It runs only from within a Microsoft program.
Clip Organizer
Program that comes with Office XP programs to manage clip art, videos and sounds. It can run alone. It uses groups of items called Collections.
A section of text that has a narrower margin so that two or more will fit across the width of the page.
Columns button  Arranges your selected text into columns on the page.
column #
On Word's status bar the column number counts how many characters from the left the cursor position is.  This is inherited from the typewriter where each character is the same width.
Column Break
Forces following text to the top of the next column
Reducing the space between characters.
Continuous Break
A break which does not force a new page but does allow layout changes.
control icon
The icon on the left of the title bar. Each window has its own icon. Clicking the control icon opens the control menu of commands for controlling the placement and size of the window.
Button - Copy The Copy button places a copy of the selected material on the Windows Clipboard, where it is available to be pasted somewhere else.
The original author/creator of a book, video, or other work of intellectual property has control of how that material is used or copied.
The symbol for where your typing will appear. Standard shape is an I-bar: Standard I-bar cursor
The file that contains the spelling entries that you have added yourself.
custom dictionary
The words that you add to Word's Spell Check feature.
To modify the defaults. You can customize Word's toolbars and menus and templates, for example.
Button - Cut The Cut button places a copy of the selected material on the Windows Clipboard and removes it from the document.
A method of moving text, etc by first cutting it from the original location and then pasting it in the new location.


A Windows dialog that lets you set the computer's date and time;
A menu command that lets you insert the current date and/or time into a document.;
Date/Time button Button on the Header/Footer toolbar that lets you insert the date and/or time.
The settings after installation or what happens if you make no particular choices.
To remove or erase. You can delete text or images by selecting and pressing the DELETE key, or by clicking the Cut button and not pasting anywhere. You can backspace over text to remove characters to the left of the cursor or use the DELETE key to remove characters to the right of the cursor.
Distribute Columns Evenly
Button - Distribute Columns  Makes all selected columns the same width, within the existing space.
Distribute Rows Evenly
Button - Distribute Rows  Makes all selected rows the same height, within in the existing space.
Can be attached to the edge of the screen or window like the normal menu or Taskbar. Toolbars in Word can float free and be dragged around the screen or dock at an edge.
Document map
Button - Document Map An outline on the left of the document display in Word that is based on the paragraphs that use a heading style. Clicking on an entry scrolls the document to that point in the document.
A method of moving an object by selecting it, dragging it to the new location, and dropping it there.
Draw Table
Button - Draw Table  Changes the pointer to a pencil, with which you can draw a table and divide it into rows and columns.
Drawing toolbar -floatingDrawing
Button - Drawing  Opens the Drawing toolbar, which contains buttons for tools to draw and format vector images.
drawing object
An object created or which can be edited by the Drawing toolbar. Includes textboxes, AutoShapes, and drawings made by combining shapes.


List of citations and explanations following a chapter or at the end of the document.
end-of-cell mark
Table with cell selectedend-of-cell mark Symbol used to show where cell contents stop.

end-of-row mark
Table with selected rowend-of-row mark Symbol used as a selection handle for a table row. Same symbol as end-of-cell.

Button - Eraser  Changes pointer to an eraser shape. Used to remove lines from a table.
Even Break
A section break which applies only to even numbered pages. Used especially for headers and footers that are different on facing pages.
Increase the space between characters.


An area in the document that displays information that can be updated, like the current page number, total number of pages, current date, author's name, number of words in the document.
file properties
Characteristics of a file such as filename, path, size, date created, date modified. Programs like Word may add other properties, which usually can be viewed only from inside that program, like author, keywords, description.
A background color fills the area, either a table cell or a drawing object.
A file which tells Word how to handle files that are not Word files, like images or word processing documents created by other programs.
A dialog which lets you search for particular words, phrases, or formatting.
Find & Replace
A dialog which lets you search for particular words or phrases and replace them with something else.
floating toolbar
Floating Formatting barA toolbar which is in its own little window. It can be dragged around the screen.

A complete set of characters - alphabet, numbers, standard symbols- with a particular look or style.

Font Color - open paletteFont Color
Font Color button With this button you set the color of the text.

font style
Buttons for Bold, Italics, Underline  Bold, Italics, Underline
Font Size
Font Size The size of the characters in points, where 1 point is 1/72 of an inch.
The area to the bottom of the page that is reserved for text that will appear on every page. Commonly used for page numbering.
A short explanation of something in the main text or a citation of the source of the information.
formal report
A report which must have a particular formatting and professional look.
Format Painter
Format Painter button This button copies the formatting of the selected text and applies it to the text that you drag across next. Double-clicking the button allows you to apply the formatting multiple times, until you click the button again.
Formatting bar
The toolbar which contains buttons and control for formatting text - styles, fonts, font size, alignment, indentions, color, etc.

Formatting toolbar - shortened for small window

A mathematical expression which calculates a value, such as adding up a column of numbers or averaging a list of numbers.
A box which surrounds text or an image. Formerly the primary way of positioning images. Now used only for special situations or when documents were created in an older version of Word.
Full screen view
Removes the toolbars to maximize the area available for displaying the document.


Go To
Part of the Find and Replace dialog which allows you to move to a particular part of the document by choosing a page number, a bookmark, a division, etc.
Gradient from yellow to orangegradient
A gradual color change across a space. The example changes from yellow to orange.

In Word 97 and 2000, checking grammar is part of Spell Check. Word can only advise about possible errors. You must judge if it is actually a mistake.
Lines which divide columns and rows in a table.
Two or more drawing objects which are tied together to behave as a single object


Small squares at the corner and center of sides of drawing objects, text boxes, and frames. Dragging a handle changes the size of the object. Hold SHIFT down while dragging to keep proportions constant.
hanging indent
The first line of the paragraph extends further to the left than the rest of the paragraph.
hard page break
A page break that will occur regardless of text wrapping. Insert with CTRL + ENTER. Called a Next Page break in the Break dialog.
The area at the top of the page that is reserved for text that will appear on page of the document. Often used for page numbers, section titles, document title, author's name.
Highlight button- palette droppedHighlight
Highlight button Places a background on the selected text, just like drawing across the text with a highlighter pen. Pale colors work best unless you have pale colored text.

horizontal ruler
Fits across the top of the document window. Allows you to adjust widths of margins, columns and table cells. You can set, move, and delete tabs on this ruler.

Horizontal Ruler


To bring in from an outside source, as in importing an image into a Word document.
To add blank space at the beginning of a line of text, as this definition is indented from the left margin compared to the line above it.
inline image
An image which is in the same line as the text.
To put something in between two or more other objects, as in inserting new text in the middle of a line of text.
A menu which contains a list of objects that can be inserted into your document, such as breaks, date, page number, image, textbox, and footnote.
insertion point
The position where the cursor is when you insert new text.
Insert Row
Insert row button Inserts a new row for the current table.
Button - Italics A style for characters which angles the letters and makes them thinner.


Button - Justify To adjust the spacing of characters so that both the left and the right margins are even.


Adjusting the spacing of particular letters, such as capital T and lower case o, which look further apart because of their shapes.
A descriptive term about an image. Used in searching.


Paper which contain a company or person identifying information, such as address, phone number, company officers.
A row of text across the page, even if it is blank. The statusbar shows what line the cursor is currently on.
line break
Where a line of text is forced to break so that the following text is on a new line. Create a line break with SHIFT + ENTER.
Line Color
Button - Line Color  Sets the color for lines drawn by the pencil shape pointer from Draw Table.
line spacing
The space between lines and above and below paragraphs.
Line Style
Line Style  Sets the style of lines drawn by the pencil shape pointer from Draw Table. Lines may be solid or dotted, single or double.
Line Width
Line Width  Sets the thickness of the lines drawn by the pencil shape pointer from Draw Table.
Text boxes can be connected so that text flows from one to another. They can be used to create newspaper columns.
linked text box
Text Boxes which allow text that won't fit inside to flow to the next text box in the chain.
lowered position
Text which has its bottom edge below the baseline.


A short piece of programming that performs a task, usually to automate a task that is done often.
macro virus
A computer virus which is attached to a Word document or template as part of a macro
Magnifier Switches the mouse pointer from zooming to editing while in Print Preview
The blank area between the edge of the paper and the text.
Master Document view
Shows an outline view of a set of documents in combination
Maximize button To make the window take up the maximum amount of screen space.
A list of the available commands
Merge cells
Button - Merge Cells  Combines selected cells into one cell. Text in the separate cells appears as separate paragraphs in the new cell.
 Minimize button To make a window take the least amount of screen space possible.
Modern Language Association of America. Publishes the MLA Handbook for Writers of Research Papers (for high school and undergraduate college students) and the MLA Style Manual and Guide to Scholarly Publishing (for graduate students, scholars, and professional writers).
One of several features of Word that can be toggled on or off.
Mode Indicator
A symbol on the Word window status bar that shows where a mode is on or not.


New button Opens a blank document.
newspaper columns
Also called snaking columns. Text flows from the bottom of one column to the top of another column, which may be on another page.
next page break
Forces following text to start at the top of the next page. Also known as a hard page break. see hard page break
normal position
Text which sits on the baseline is in normal position.
Normal view
The default view of a document in Word. Shows all the text and images but not arranged as they will be when printed.
The default document template in Word.
numbered list
A list where each item is numbered, like:
  1. First item
  2. Second item
  3. Third item


Odd Break
A section break which applies only to odd numbered pages. Used especially for headers and footers that are different on facing pages.
Office Assistant - ClipitOffice Assistant
An animated cartoon which provides help about Word with a search textbox and a list of topics related to what you were just doing.

Office Clipboard
Holds up to 24 items that you have Cut or Copied from an Office program.
Office shortcut bar
Office Shortcut bar A toolbar that is on the Windows Desktop, containing shortcut buttons to MS Office applications and tasks
Online Layout view
A view of your document which shows how it would look as a web page, wrapping to the window instead of the page of paper
Open button Opens a dialog for you to select an existing document to open
A dialog with many settings that control how Word behaves. Open it with menu commands:  Tools |  Options... 
A set of objects which overlay each other are in a certain order.
outline level
An outline is divided into several numbered levels, with 1 being the highest level in the document. Each level in the outline tree represents the same depth into detail in the document.
Outline view
A view of your document that shows only the lines that use a heading style
Your typing replaces the existing characters.
On Word's status bar, OVR indicates that Overtyping is turned on. Your typing will overtype existing characters.


The amount of text and images that will print on one sheet of paper
Page Break
Forces the following text to start on a new page.
Page Layout view
A view of your document that arranges the parts as they will be printed
Page Setup
a dialog which allows you to control some aspects of how your page will print. It has tabs for margins, orientation, paper size, and layout
Paragraph dialog
The Paragraph dialog allows you to control indentions and spacing of the paragraph and such issues as keeping paragraphs together.
paragraph style
A saved set of formats for a paragraph. These are listed in the Styles control on the Formatting toolbar.
parenthetical references
State the author and page number of the source of the marked material by enclosing them in parentheses and writing them inline, like (Smith 10).
Paste button Puts the contents of the Windows Clipboard at the cursor location.
The symbol that shows what location will receive the action of a mouse click.
Cursor - selection arrow  Normal selection shape.
Where the text is compared to the baseline. Values are normal, raised, and lowered.
Print button This button in Word prints the entire document. In some other applications a Print button opens the Print dialog.
Print Options
A dialog that gives some choices for your print job, like to use background printing or whether to update the fields before printing.
Print Preview
Print Preview button Shows how the page will look when printed.
Printer Properties
A dialog that gives the choice for configuring the printer, like for what color ink to use and what quality to print with.



raised position
Text which has its bottom edge above the baseline.
The one who receives something, like a letter.
Redo button To do an action that was just undone.
The source of material from others. Can be written as a footnote, endnote, or as parenthetical reference.
A dialog which lets you replace described text with specific text.
Restore button To return a window back to its original size after having maximized it.
A line of cells going across a table horizontally.
Looks like a ruler running across the top or down the left side of the document display.


Dave button Opens the Save As dialog if the file is new. Saves the file to a disk otherwise. You must choose the name and folder to save in for new files.
Changes the width of a font by a particular percentage but not the height
An area on the right or bottom of a window that allows you to move around a document that is too large to fit in the window.
A separate document or a document part that is arranged to have different margins, columns, header, or footer than the rest of the document.
Section Break
Creates a section of a document that can have different layout features from the rest of the document, such as header, footer, columns, and margins.
If an object or text is selected, your next keystrokes will apply to it. Select a drawing object by clicking on it. Select a text box by clicking its border. Select text by dragging across it.
selection area
A narrow area to the left of the text. Clicking in this area can select part of the document.
Background color or patterns.
Show/Hide Marks
Show Marks button Shows the non-printing marks like for the end of a paragraph or a tab.
Shrink to Fit
Button - Shrink to Fit Attempts to reduce document length by 1 page. Resizes all fonts. Found on the Print Preview toolbar.
soft page break
Starts text on the next page of the document because of text wrapping. If text is added or deleted, the location of the soft page break will change.
Sort Ascending
Button - Sort ascending Sorts data in alphabetical order, A- Z.
Sort Descending
Button - Sort descending Sorts data in reverse alphabetical order, Z- A.
Where you found or learned the information you quote or refer to in your document. A source can be a publication like a book, magazine article, encyclopedia article, or a web page. It could also be something not published like an interview, a broadcast, or diary.
Spell Check
Spell Check button Checks the spelling of words against the internal dictionary plus the custom dictionary of words you have added. Also checks grammar against the internal rules, if you have make the appropriate choices on the  Options  |  Spelling and Grammar  tab.
Spelling & Grammar
A dialog with choices for checking spelling and grammar
Split document view
A view of your document that shows two different parts at the same time
Split Cell
Button - Split Cell Divides a cell into several more cells.
Standard toolbar
A toolbar with the most often used command buttons like New, Open, Close, Print Preview
Status bar
Area at the bottom of the window that, in Word, shows document information like what page is showing, the total number of pages, where the cursor is on the page.
Many uses of this word! Basically a style is a combination of formatting choices. A paragraph style is applied to a whole paragraph. A character style is applied to selected characters.
Style Dialog
A dialog which lets you select from a vast number of formatting choices and save the combination under a name of your choice.
Style Gallery
A set of pre-constructed WordArt schemes
Styles and Formatting pane
A task pane in Word 2002 that displays your styles (paragraph, character, table, and list) and the formatting that you have applied yourself. The New Style button in this pane opens a dialog to create a new style. Modify a style by right clicking it and choosing Modify or Update to Match Selection.
Style text box
A control on the Formatting bar which lists the available paragraph and character styles.
Numbers or symbols written raised above the normal text line, usually smaller in size than the normal text, like 4.


To move the text over a set amount. Used to create columns without using a table or to create indentions.
tab stop
A mark on the horizontal ruler that shows to where pressing the TAB key will move the text
A set of table cells in rows and columns. Useful for lining up data like numbers or keeping images and text in proper alignment
Table AutoFormat
Button - Table AutoFormat Opens a dialog where you choose a whole scheme for formatting a table.
Tables & Borders
Toolbar - Tables and BordersA toolbar that contains controls for creating and formatting tables.

Task Pane
Icon: Word 2002Icon: Word 2003 Window area to the right of the document window. Shows useful shortcuts or tools.
A document that is used by Word to create a new document. A template contains information about paragraph and character styles as well as text or images, like for a letterhead.
text area
The area of the window that you can type in.
text box
A shape which holds text.
text-wrapping break
Causes text to wrap around an image or table (HTML)
A small image of a picture. Shows on the right of an Open dialog so you can see if the image is the one you want before opening or inserting it.
A set of command buttons and controls, usually displayed in a row across the window.
A menu item which contains commands that control how Word behaves.
tri-fold brochure
A brochure which folds from both ends toward the middle, creating 3 panels.
TrueType font
A font which is resizable and will look the same on the screen as on paper


Button - Underline Puts a line under the selected text
Button- Undo Reverses the last action. Word keeps an Undo list which can be as long as your memory will hold, up to 100 items.
To break the ties that bind a group of drawing objects together.
update field
Menu - right click - Update fieldsForces Word to get current information for the value of a field.


Vertical Alignment
Vertical Alignment palette - word 2000How the text lines up vertically in a cell. In Word 2000 you can choose a combination of horizontal and vertical alignments.

vertical ruler
An area on the left of the document page that lets you measure margins and other distances.
One of several ways to display your page: Normal, Online/Web Layout, Page/Print Layout, Outline
A small computer program which attempts to do something on your computer that you did not authorize. Some are just annoying. Others are very destructive.


window control buttons
The button at the upper right of the title bar that control the window:
Maximize button Maximize, Minimize button Minimize, Restore button  Restore and Close button Close
A TrueType symbols font that comes with Windows
A set of dialogs which guides you through the creation of an advanced object, such as the Letter Wizard.
A special feature with Word which creates advanced text formatting. Especially useful for logos.
work space
The area between the status bar and the upper toolbars, where your documents display
Works Cited
A page in MLA style documents that lists the sources of the parenthetical references.
The flowing of text around objects such as images, tables, and drawing objects.




Zoom The control on the Standard toolbar that enlarges or reduces the view of a document;

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Last updated: 30 Apr 2012