Project 4: Report

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

In the body of a report or other document you may see a symbol like * or a superscript number like 4. These tell you to look at another part of the report for more information. Some report styles put this extra information at the bottom of the page as a footnote. Other styles put it in a list of end notes, which comes after the main body of the document. Numbers are generally used for the superscripts if there are lot of references.

There are two kinds of extra information that might be in such references:

  • Explanation or comment about what is in the document
  • Source of what is in the document

In MLA style superscripts mark explanations in footnotes.  A short form of the source information is written as part of the body text by placing the author's name and the page number between parentheses like (Smith 10). The complete source information is listed in the Works Cited page.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: Report     
    MLA Guidelines
    Create Report Subtopics display
    icon-footprintReport Template
    icon-footprintWorks Cited
    TablesTo subtopics
    Finish ReportTo subtopics
    ExercisesTo subtopics 


Icon Step-by-Step 

Step-by-Step: References

 Icon Step-by-Step

What you will learn:

to insert a parenthetical reference
to insert a footnote

Start with: Class disk Icon- Word with blank document , report-worldtravelinc3.doc from the previous lesson

Parenthetical References

If your Works Cited page lists more than one work by the same author, you must include a title with the parenthetical reference. If the work has only one page, you don't need a page number.

  1. Insert the 8 parenthetical references into the text on page 2 of your report, as shown below. (The title page is not numbered.) All you have to type is the parentheses and what is between them.

    Text with parenthetical references inserted

    Text with parenthetical references

  2. Class disk Save as   report-worldtravelinc4.doc 
    Full disk How to handle a full disk

Explanatory References

Word makes it easy to include a footnote or a page of endnotes. You won't really appreciate this unless you ever had to create a document with footnotes using a typewriter! It's quite a blessing.

Some word processors make it even easier by having footnote wizard which has a form for all the source information. The wizard automatically formats the footnote using the manual of style that you choose. No more worries about punctuation and the order of the parts! Of course, the word processor must include the style manual that your teacher or publisher wants to use for this to do any good!

  1. Place the cursor at the end of the sentence  Major airlines are reducing… arranging airline tickets .
  2. From the menu select  Insert  |  Footnote... 
    Icon: Word 2002Icon: Word 2003  Insert  |  Reference  |  Footnote... 

    The Footnote and Endnote dialog appears.
    Dialog: Footnote and EndnoteDialog: Footnote and Endnote (2003)

  3. Select Footnote and type an asterisk * in the Custom mark box.
  4. Icon: Word 97 Icon: Word 2000 Click on the Options... button and look at how you can customize the behavior of footnotes and endnotes. You can accept the defaults this time.
    on OK to close the Options dialog
  5. Click on OK or Insert to close the Footnote and Endnote dialog.

    In Page Layout view, Word automatically draws a line part of the way across the page to separate the text from the footnote at the bottom of the page and puts the cursor at the bottom of the page. You are ready to type your footnote!
    In Normal view, Word opens a footnote window at the bottom of the Word window. You will have to close it yourself after you finish creating the footnote.

    Tip  If you edit your document so that the sentence with the * changes pages, the footnote will move, too. Super!!

  6. Type the text below as the footnote text:
     For those interested in working on this issue with others in the travel industry, there will be an organizational meeting Sept. 1, at the World Travel Inc. office in Buenos Aires. 

    The styles Footnote Reference and Footnote Text are automatically applied for you. Using these styles ensures that all your footnotes will look the same.  

    Text - Footnote

  7. Class disk Save. [report-worldtravelinc4.doc
    Full disk How to handle a full disk
  8. Close the report. You will add more material to this report after taking a break to practice with tables.

Report - 4 pages with footnote