Project 4: Report
Table - Button

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

Tables can be very helpful in organizing information and in positioning items on your page. The easiest way to create a table is Button - Insert Table the Insert Table button on the Standard toolbar. This button creates a default table with equal size columns and rows that stretch all the way across the page. After creating the table, you can adjust the height of rows and the width of columns to suit your needs.

2 x 2 table across page width

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: Report     
    MLA Guidelines
    Create ReportTo subtopics
    Tables Subtopics display
        Tables & Borders bar
        Table Tasks
    icon-footprintTable- Button 
    icon-footprintTable- Draw
    icon-footprintTable- Format
    Finish ReportTo subtopics
    ExercisesTo subtopics 


Icon Step-by-Step 

Step-by-Step: Create a Table

 Icon Step-by-Step

What you will learn:

to create a table with Insert Table button
to resize a table
to resize column width
to resize row height
to sort table rows
to center table on the page
to center text vertically in the cell
to AutoFormat a table 

Start with: Class disk Icon- Word with blank document , blank document

Create Table: Table button

  1. Button - Insert Table - palette at 2 x 8Use Button - Table the Table button on the Standard toolbar to create a table with 2 columns and 8 rows. (Click on button. Drag across 2 columns and down 8 rows. The palette will expand as you drag.) 
  2. Enter the text as shown below. (Isn't the author in most interesting company?)
    Don't worry about the letters with accent marks if your keyboard does not make it easy to type these.

Text to type for the table

Size: Drag

  1. Table - columns resizedResize the first column by moving the pointer over the right-hand vertical edge until it turns into Pointer - resize width shape the resize shape, then drag to the left. Make the column just  wide enough to hold the names.
  2. Repeat  for the second column.


  1. Table - Column 2 sorted, but first row not included in sortSelect the second column.
  2. From the Tables and Borders bar, click on Button-Sort Ascending the Sort Ascending button.

    Rows are kept together as the values in column 2 are sorted. But the top row is not sorted! Any guesses as to why? The Sort button assumes that there is a Header row, containing labels for the columns. You certainly don't want your column labels sorted into the middle of the table! So, we need a way to tell Word that we have no labels.

    TipText that is not in a table can be sorted, also.

  3. Undo.
  4. Dialog- SortWith column 2 selected, select the menu  Table  |  Sort . The Sort dialog appears.

    Note the two radio buttons at the bottom.

  5. Drop the list in the Sort by box. It only shows Column 2, since that is the only column selected. The dialog shows that you can sort on three different columns. Just what you need for alphabetizing names by Last Name, First Name, Middle Name. But we will need to make a change or two.

  6. Click on Cancel.

  7. Click in a cell that isn't selected to remove the selection from column 2.
  8. Table - header row added - too narrow for textMove the cursor to the top row and insert a new row above it.
  9. In the new row type  First Name  in the first cell and  Last Name  in the second cell.

    Icon: TroubleCell is too narrow to hold the text:
    Widen the column.
    You may have to drag the right edge of the table before Word will let you resize the first column.

  10. Open the Sort dialog again. Look at the list in the Sort by and Then by boxes. All columns should be listed.

    TipYou can choose to sort by up to three columns in Word.
  11. Dialog- Sort - by Last Name ascending, then First Name ascending, with Header RowSet Sort by to Column 2 Text Ascending and Then by to Column 1 Text Ascending. This will sort on Last Name first and then on the First Name, which is the normal way to sort names.
  12. Click the radio button Header row to select it.

    The names change in the drop lists to use your column labels instead of column numbers. Neat!
  13. Table - sorted properlyClick on OK. Check the sorting - on Last Name and then on First Name

Format Column Headings

  1. Table - Heading 4 applied to column labelsSelect the first row and apply Heading 4 (just type the name in the Styles box since it won't show up in the list yet).

    WarningWord 97 uses Arial in Heading 4 but Word 2000 uses the same font that the Normal style uses.
  2. Widen the columns: Move your mouse over the right border of Column 1 until the pointer changes to Pointer: Resize column shape the Resize shape. Double click. The AutoFit feature resizes the column just wide enough for the widest text. Repeat for Column 2.

    TipYou can also drag the column borders. This is a better choice if you need some cells to have more than one line of text.

    Error: only selected row widened instead of whole tableIcon: TroubleOnly one row changed size:
    If you drag a column edge while a row is selected, you will enlarge only that row! You don't have to unselect the row. Just drag from an unselected section of the table.

Format Row Height

Word 97 and later versions are a bit different about how to set cell height and width.

  1. Select all the rows of names in the table (Rows 2 - 9).
  2. You will set the row height. Word 97 and Word 2000/2002 work differently here.

Dialog - Cell Height and Width - Word 97Icon - Word 97 From the menu select  Table  |  Cell Height and Width... 

On the Row tab: 
    Height = at least 24 pts
    Alignment = Left.

Dialog- Table Properites - Row tabIcon - Word 2000 Icon: Word 2002Icon: Word 2003 From the menu select  Table  |  Table Properties     

On Row tab:
     Height to at least 24 pts.

  1. Click on OK to close the dialog. All text rows are taller.

Center Text & Table

You will make the text float in the middle of the cell vertically. Again, Word 97 and Word 2000/2002 handle this differently.

  1. Align text in vertical center of cell:

    Button - Centered Vertically - Word 97Icon - Word 97 With the same text rows still selected, from the Tables and Borders bar, click on Center Vertically.

    Button - Align Center Left - Word 2000Icon - Word 2000 Icon: Word 2002Icon: Word 2003 From the Tables and Borders Bar, select, Align Center Left.

  2. Select the entire table and click on the Center button on the Formatting bar to center the table on the page.

    Table after centering on page and aligning text vertical center

Table AutoFormat

  1. Dialog- Table AutoFormat - ColorfulWith the cursor in the table but nothing selected, click on Button - Table AutoFormat the Table AutoFormat button on the Tables and Borders bar.
  2. Click on each of the Formats in the list and look at the Preview. Notice that you can use only parts of the formatting, if you wish, by checking only some of the boxes.
  3. Uncheck the boxes for First column, Last row, and Last column.

    These are useful when these parts need to be formatted differently from the rest of the table. Totals columns or rows are usually formatted at least a little differently.

  4. Table - Autoformat as Colorful 2Select the format Colorful 2 or Table Colorful 2 for your table and click OK or Apply.  Lots of color is applied to your table and it is back on the Left.

    Task Pane: Styles and Formatting: after applying Colorful 2 AutoFormatIcon: Word 2002Icon: Word 2003 Notice the new styles that show in the Styles and Formatting Task Pane. You have a basic grid style and one for this particular style: Pattern 20% with yellow foreground and white background.

  5. Center the table on the page again.


  1. Table1.doc finishedOpen the Header and type your name, 2 spaces, the date, TAB, from the menu   Insert   |  Field , select  FileName , TAB,  Word project 4 .
  2. Check Print Preview. Make corrections if needed.
  3. Class disk Save as  table1.doc  on your Class disk in the folder word project4.
    Full disk How to handle a full disk
  4. Print icon Print.