Project 4: Report
Table of Contents

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

Word has a clever automatic method of creating a Table of Contents for your document. Of course, this report is too short to really need one. But practice is always helpful.

Word uses the paragraphs that are in a Heading paragraph style to create the entries in the Table of Contents.

New for 97 Starting with Word 97 you can assign an outline level to styles other than the Heading styles. Such paragraphs will also be listed in the Table of Contents.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: Report     
    MLA Guidelines
    Create ReportTo subtopics
    TablesTo subtopics
    Finish Report Subtopics display
    icon-footprintAdd Table
    icon-footprintTable of Contents
    icon-footprintFile Properties
    ExercisesTo subtopics  


Icon Step-by-Step 

Step-by-Step: Table of Contents

 Icon Step-by-Step

What you will learn:

to insert a Table of Contents 
where Word gets the entries
to update the Table of Contents

Start with: Class disk Icon- Word with blank document, report-WorldTravel5.doc

Prepare for TOC

  1. Dialog-break | Next Page section Place cursor at the top left of page 2.
  2. From the menu select  Insert  |  Break  |  Next Page  section break. (Not a Page Break!)
    A new page appears before the cursor position.  
    You are not using a Page Break this time because later you will want the rest of the report to have a little different formatting. Text - Section Break (Next Page)
  3. Back up and click on the new blank page to put the cursor in it. 

Insert TOC

  1. On the menu choose  Insert  |  Index and Tables… 
    Icon: Word 2002  Insert  |  Reference  |  Index and Tables… 
  2. Dialog - Index and Tables | Table of Contents with Classic formatsClick on the tab Table of Contents. Word 97 and Word 2000/2002 do not have quite the same dialog here, but for our purposes the choices are the same.
  3. Click on each format and look at the preview.
  4. Choose the Classic format and set Show levels to 3. Check the boxes for Show page numbers and Right align page numbers. Leave the Tab leader box blank.
  5. Click on OK.
    A table of contents appears with entries for each of the Heading paragraphs. The gray background shows that these entries are fields and can be updated when you make changes to your document. The gray will not print.

Create Title for TOC

  1. Text - Report Table of ContentsPut your ursor at the beginning of the first entry  Company Goals  and press ENTER to create a blank line above the entries.
  2. On the new first line type  Table of Contents .
  3. Apply the style Heading 1 to the first line and Center it. 
  4. Inspect this TOC. Notice that the Cover sheet is not being numbered, but the Table of Contents counted as page 1 apparently.

Update TOC

If you make changes in your headings after creating the Table of Contents, you must update the fields that create the Table of Contents.

  1. Change the first Heading 1 paragraph of the report text from  Company Goals  to  Our Company Goals .
  2. Return to the TOC page. The entry has not changed to match your new text.
  3. Right click on one of the entries (gray background). 
  4. Menu - Update fieldsFrom the popup menu select  Update Field… 

    The Update Table of Contents dialog appears.
  5. Dialog - Update Table of ContentsChoose to update the entire table.
    All your headings and page numbers will be updated. A new entry appears for the Table of Contents itself. The heading for this page had not been created when you first inserted the TOC.

    Text - Report Table of Contents - updated

    TipIf you are missing items from your Table of Contents, check to be sure that the paragraphs are using a Heading style.

    TipIf you have entries that you don't want to show (like Table of Contents here), don't use a Heading style on them. Create your own style or use manual formatting.

  6. Dialog- Tools | Options | Print tab, Printing Options sectionAuto Update on Print: From the menu select  Tools | Options | Print  tab. Under Printing Options check the box Update Fields.

    Now you won't have to remember to update fields before you print. You will be prompted

  7. Class disk Save as  report-world travel6.doc   on your Class disk.
    Full disk How to handle a full disk

Report with new TOC page