Project 4: Report

Title: Jan's Illustrated Computer Literacy 101
Did you want: Working with Words: Word 2007,2010,2013,2016 or españolIcon: Change web

A table is a set of rows and columns. The intersection of a row and a column is a cell . By default in Word, a table has a ½-pt black, single, solid-line border that prints. 

Insert Table Button

button - Table - palette open- 4 cellsYou can create a simple table most easily in Word by clicking Button - Table the Insert Table button and then dragging to select the number of rows and columns. The illustration shows what the palette looks like for a table with 2 rows and 2 columns.

If you create a table with the toolbar button, it will stretch across the width of the page with columns of equal size. You can adjust the width and height of the whole table and of each column and row.

Table - 2 x 2 created by button

 Table Button Changes:
Icon - Word 97 In Word 97, while your cursor is in a table, the Button - Table Insert Table button changes to Button - Insert Row Insert Row. If you have a column selected, the button is  Button - Insert Column  Insert Column instead. It's a bit odd to have the buttons changing while you work.

Icon: Word 2000 Icon: Word 2002Icon: Word 2003 In Word 2000/2002/2003 the Table button changes when you select a row or column, but not otherwise.

Where you are:
JegsWorks > Lessons > Word97-2003

Before you start...

Project 1: Word BasicsTo subtopics

Project 2: Auto ToolsTo subtopics

Project 3: BrochureTo subtopics

Project 4: Report     
    MLA Guidelines
    Create ReportTo subtopics
    Tables Subtopics display
        Tables & Borders bar
        Table Tasks
    icon-footprintTable- Button 
    icon-footprintTable- Draw
    icon-footprintTable- Format
    Finish ReportTo subtopics
    ExercisesTo subtopics 


Parts of a Table

Columns: named with letters

Rows: named with numbers.

Cells: named in the form ColumnRow. Thus, cell B2 is in column B and row 2.
Check your understanding: What is the value showing in the illustration below for cell B2? Answer  5

Grid lines: the lines that divide the space into cells. Even lines that don't print will show in Word as light gray. But, of course, you might choose to have gray lines in print, too. Look at the Print Preview to be sure if the lines will print the way you want.

Table - labeled end-of-row and end-of-cell marksEnd-of-cell and End-of-row marks: Word uses a special symbol End-of-cell symbol to show where the contents of a cell stops and also where a table row stops. This symbol is one of the characters in a normal font, but it is not on the keyboard. The symbol uses the same font and font size as the cell text. Some fonts and font sizes give the symbol quite a different look End-of-cell symbol large and black ! Sometimes you will want to select the symbol along with the text, just like you sometimes want to include the paragraph symbol in a selection. And sometimes not!

Table with move and resize handlesHandles: Icon - Word 2000 Icon: New for 2000 Starting with Word 2000, there are two handles for a table - Move Table handle moves the whole table around on the page and Resize Table handle  resizes the whole table.

Table Menu

The  Table  menu has commands for formatting and managing your table. From the menu you make changes in your table, adding and removing parts, merging cells, formatting, and sorting.

Icon - Word 2000 Icon: Word 2002Icon: Word 2003 Cascading commands:

Menu - Table in Word 2000Word 2000/2002/2003 has revised the Table menu so that Select, Insert, and Delete and other commands cascade (note the To subtopics arrows) to offer all the choices you need.

Icon - Word 97 Context commands:

Menu - Table for Word 97The Word 97 Table menu is not quite as easy to use as Word 2000's. There are no cascading menus. The commands are context-sensitive, so they change depending on what you have selected in the table.

TipIn Word 97, to see commands for columns you must first select a column. To insert a cell, you must select two cells.


Many tables include numbers that are calculated based on the values in other cells in the table. The simplest case is where one cell contains the total of the numbers in the column above it. You can make your table do these calculations for you. Spreadsheets can handle calculations better than Word tables.

Dialog- FormulaThe  Formula  command on the Table menu opens a dialog where you can enter some basic math formulas to use values in other cells for a calculation, like the sum of the numbers in a column.

Dialog- Formula- Number formats list showingIn the Number format box of the Formula dialog, you can choose how you want your numbers to look: as a percentage, as currency, how many digits to the right of the decimal...

Display Formula:

Cell showing valueNormally what you see in a cell that has a formula in it is the calculated value. A gray background shows that the value is a field, which can change. The background can be turned off in the dialog  Tools  |  Options...  |  View .

Cell showing formulaYou can display the formula that is used for the calculation. Right click on the calculated value and from the popup menu choose  Toggle field codes . The formula is shown. If the cell is not large enough to show the whole formula, Word will make it taller. Never fear! Repeat to go back to seeing just the value and Word puts the cell size back. But, if you changed the cell size yourself so you could read the formula better, Word does not automatically go back to the original size. <sigh>